Front Office Executive

A leader in FMCG / Liquor Industry; owning and operating duty free travel retail shops at airports and seaports worldwide, as well as involving in brand development, marketing, and sales.  
The company is headquartered in Dubai, United Arab Emirates, operating through a network of offices and warehouses in Africa, Asia, and Europe.

Industry: Duty Free Retail / FMCG
Job Title: Front Office Executive
Type of Hire: Local
Location: Nairobi, Kenya
Gross Salary: KES 30,000 – 35,000 per month
 
Job Responsibilities: 
Ensure the reception area is clean and tidy at all times
Act as a first contact and receive, assist and direct organisational visitors to the respective officials
Screen telephone calls, enquiries and requests and handle them appropriately
Receive, sort and distribute mail
Respond to incoming email and faxes
Inventory management of all office stationery furniture and fittings, office machinery nd equipment.
Provide answers to routine enquiries or refer them to the respective personnel.
Monitor visitor access and maintain security awareness 
Facilitate for meetings with scheduled visitors 
Schedule and organise for both internal and external meetings whenever need be
Order, monitor, maintain and distribute stationery and consumables
Manage office pantry and monitor usage on a daily basis
Manage office automation by informing the respective department as and when repairs and or maintenance is due.
Offering administrative support to other functions through photocopying and scanning
Filing and maintaining the filing system
Payment of utility bills for senior management as and when required
Drafting effective correspondence as and when required
Assist in any other administrative duties that may be required from time to time
General office procedures
Personal Traits
Courteous with professional demeanour
Well groomed
Mature, attentive and has respect for confidentiality
Dependable
Ability to multi task 
Mandatory Requirement:
Secretarial Diploma course examined by either KNEC or Pitman
Preferred Qualifications:
Minimum ‘O’ level – C or Div III
At least 4 years work experience as a front office executive in a reputable organisation
Must be less than 35 years of age
Good knowledge of MS Office 
How to Apply:
Kindly justify your application by stating similar experience at your previous / current job.  
Send your CV  (in PDF format) titled with your name, to jobs@genesisconsult.net no later than 14 July 2013. The subject line of the application should read, “Front Office Executive.” 
Please do not call the recruitment firm or its respective client, doing so will forfeit your application.