Program Accountant
Based in Mogadishu and Nairobi
Ref: HR005/SOM
(One year contract with possible extension)
Organization brief
HIJRA : Humanitarian Initiative Just Relief Aid (HIJRA) is a humanitarian and development organization that aims to positively contribute towards improving the living standards and conditions of those adversely affected by disasters and conflict in the East and Horn of Africa.
Our work involves provision of clean and accessible water supply, sanitation facilities, promotion of health/hygiene, food security and education programs.
HIJRA is dedicated and committed to reconstruction of community livelihoods through its direct contacts with the communities.
Position background
This position will report to the Officer in Charge.
The incumbent will maintain proper coordination in the Finance and Administration and effectively provide leadership in the implementation of strategic objectives of Finance and Administration within the organization.
The position holder will also work closely with the Procurement and Logistics Officer to ensure that those activities are carried out within the set parameters
S/he/ will be expected to achieve utmost efficiency by constantly reviewing work processes and work flow within the finance office.
Key responsibilities
Post holder will be responsible for:
- Manage financial accounting, monitoring and reporting systems
- Produce accurate financial reports generated from the financial management systems to specific deadlines
- Ensure the project reports are accurate and timely and they are provided to the supervisor on a timely manner for further review and submission to the management and donors/partners
- Effectively participate in the budget preparation and manage the monitoring and approval of budgets versus expenses thereby ensuring accurate accounting, authorization and internal control procedures
- Co-ordinate the preparation of the monthly financial results and ensure effective communication of results to the management
- Manage the reconciliation of the bank accounts within the system, confirm the accuracy and clarity by the 5th of every month
- Coordinate the documentation of all the project implementation information and ensure submission of the relevant documents together with weekly reports to Nairobi.
- Manage Accounts Payables and Receivable including the inter-office offset (customer) accounts
- On weekly basis, reconcile all the ledger accounts to confirm the accuracy, and appropriateness of the transactions
- Monitor and interpret cash flows and predict future trends
- Ensure all financial documents are correct and in line with partner agreements
- Confirm the accuracy and relevance of the data posted within the procurement/logistic system and liaise with the procurement and logistics section to ensure accuracy and timeliness of relevant reports.
- Ensure that reports generated from the financial management systems are in line with the specific project BMRs and the Narrative reports prepared by the program staff.
- Confirm the accuracy of the receipt and movement of the procured items in coordination with the Logistics Officer.
- Keep an updated supplier file that shows the current pre-qualified suppliers, their profile, contracts and other related information
- Conduct weekly comprehensive checks to ensure that the documents from the various projects are received within the time required and the supporting documents are in line with the set policies and procedures
- Develop a reporting schedule and ensure all monthly reports are completed and submitted to the OIC for further review and subsequent submission to the Kenya office
- Performs all the year-end functions on the accounts and participate in the Audit facilitation
- Supervise the staff in the finance department
Qualifications & Requirements
Essential
- Bachelor of Commerce (BCOM) degree with a major in Accounting or Finance
- Certified Public Accountant Part 2 (CPA 2) or its equivalent
- At least 3 years’ experience in Finance, Procurement and Logistics in a busy International NGO
- Wide experience in the use of computer applications; clear understanding on the usage of Navigation (ERP) Soft wares, and other financial software systems
- Demonstrated experience managing donor funds and ensuring compliance with donor requirements;
- Understanding of risks and related relevant controls primarily in the overall grant cycle including program, financial and procurement cycles
- Supervisory skills
Desirable
- Ability to work effectively and harmoniously with colleagues from varied cultures and professional backgrounds; high degree of sensitivity toward others
- Personal commitment and drive for results, and adaptability in the workplace; ability to work long hours under difficult conditions while maintaining security awareness;
- Strong written and spoken communication skills, in English
- Ability to plan ahead and meet deadlines
- Treat information with the confidentiality it deserves
Applications from qualified candidates are hereby invited to fill the above position.
If you believe you are the candidate we are looking for, please submit your letter of application and CV indicating daytime telephone contact.
Include telephone and email contacts of three references including your current/most recent employer.
Applications should be sent by email to: vacancies@hijra.or.ke
The subject line should read Program Accountant: Ref: HR005/SOM
Applications must be submitted no later than close of business 15th July, 2013
NB: Those who had applied for the earlier position reference: (Program Accountant Ref: HR004/SOM), do not have to submit another application since their application is still valid
Only successful applicants will be contacted
For more information regarding the organization please visit our website: www.hijra.or.ke
HIJRA is an equal opportunity employer
