| The UN Women, grounded in the vision of equality enshrined in the Charter of the United Nations, works for the elimination of discrimination against women and girls; the empowerment of women; and the achievement of equality between women and men as partners and beneficiaries of development, human rights, humanitarian action and peace and security.
Under the guidance and direct supervision of the Country Director, the Executive Assistant ensures effective and efficient functioning of the Country Director’s office, full confidentiality in all aspects of assignment, maintenance of protocol procedures, management of information flow and follow-up on deadlines and commitments made.
The Executive Assistant works in close collaboration with Programme and Operations teams, UN Agencies and national authorities to ensure efficient flow of information, actions on instructions, agendas. | |
Duties and Responsibilities | |
Summary of key functions:
1. Ensures effective and efficient functioning of the Country Director’s office focusing on achievement of the following results:
2. Ensures provision of effective communications and administrative support to the office focusing on achievement of the following results:
3. Ensures facilitation of knowledge building and management focusing on achievement of the following results:
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Competencies | |
CORE COMPETENCIES
· Ethics and Values: Demonstrate and safeguard ethics and integrity.
· Organizational Awareness: Demonstrate corporate knowledge and sound judgment.
· Development and Innovation: Take charge of self-development and take initiative.
· Work in teams: Demonstrate ability to work in a multicultural, multi ethnic environment and to maintain effective working relations with people of different national and cultural backgrounds.
· Communicating and Information Sharing: Facilitate and encourage open communication and strive for effective communication.
· Self-management and Emotional Intelligence: Stay composed and positive even in difficult moments, handle tense situations with diplomacy and tact, and have a consistent behavior towards others.
· Conflict Management: Surface conflicts and address them proactively acknowledging different feelings and views and directing energy towards a mutually acceptable solution.
· Continuous Learning and Knowledge Sharing: Encourage learning and sharing of knowledge.
· Appropriate and Transparent Decision Making: Demonstrate informed and transparent decision making.
FUNCTIONAL COMPETENCIES:
· Ability to perform a broad range of specialized activities aimed at effective and efficient functioning of the UN Women Director's office, including data/schedule management, maintenance of protocol and information flow.
· Ability to perform work of confidential nature and handle a large volume of work.
· Creates, edits and presents information in clear and presentable formats, using appropriate IT functionality.
· Ability to organize and complete multiple tasks by establishing priorities.
· Ability to establish, builds and sustains effective relationships with clients, demonstrating understanding of client's perspective; anticipates client needs and addresses them promptly.
· Ability to administer financial processes and transactions.
· Ability to extract, interpret, analyze data and resolve problems.
· Ability to supervise and train support staff.
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Terms of Service
The Service Contract is a modality of hiring of UNDP development project personnel, where UNDP at the request of an executing entity, or implementing partner under the harmonized operational modalities or where UNDP itself serves as executing entity/implementing partner of a development project provides personnel contracting services to support execution or implementation of the project.
This is a non-staff contract under the Service Contract modality of hiring of the UNDP. Individuals engaged under a SC serve in their individual capacity and not as representatives of a government institution, corporative body or other authority external to UNDP. Therefore the incumbents shall not be considered as staff of UNDP, the UN system or the Government and therefore are not entitled to any diplomatic privileges, or to any other special status or conditions.
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Required Skills and ExpertiseEducation: | |
Secondary Education with specialized secretarial training or office management.
University degree (or equivalent) in Business or Public Administration or related field is an asset | |
Experience: | |
| 5 years of progressively responsible secretarial, administrative, programme experience is required at the national or international level. | |
Language and IT Skills: | |
Fluency in English is required. Working knowledge of another UN official language is an asset. Experience in the usage of computers and office software packages (MS Word, Excel, etc), experience in handling of web based management systems | |
UNDP is committed to achieving workforce diversity in terms of gender, nationality and culture. Individuals from minority groups, indigenous groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the strictest confidence.
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