UNOPS mission is to expand the capacity of the UN system and its partners to implement peacebuilding, humanitarian and development operations that matter for people in need. Working in some of the world's most challenging environments, our vision is to always satisfy partners with management services that meet world-class standards of quality, speed and cost effectiveness.
UNOPS provides services in sustainable infrastructure, sustainable procurement and sustainable project management, with projects ranging from building schools, roads, bridges and hospitals to procuring goods and services and training local personnel.
By assisting UN organizations, international financial institutions, governments and other development partners, UNOPS makes significant, tangible contributions to results on the ground.
We employ more than 6,000 personnel annually and on behalf of our partners create thousands more work opportunities in local communities. Through our headquarters in Copenhagen, Denmark and a network of regional and country offices, we oversee activities in more than 80 countries.
UNOPS is committed to achieving a truly diverse workforce.
Background Information - Kenya
Kenya The UNOPS Kenya office manages more than 60 projects in around 10 countries of eastern and southern Africa. UNOPS in Kenya helps partners achieve their project goals in sectors including: governance, education, health, the environment, grant management and rural development.
Background Information - Job-specific
The 2013 Global South-South Development (GSSD) Expo, a high-profile event for South-South Cooperation, will be hosted by the UN Environment Programme (UNEP) on 28 October to 1 November on the UN compound here in Nairobi.
From its launch in 2008, the GSSD Expo has since become an annual event with the first Expo hosted by UNDP (New York, 2008); the second by the World Bank (Washington DC, 2009); the third by ILO (Geneva, 2010); the fourth by FAO (Rome, 2011); and the fifth by UNIDO (Vienna, 2012).
This global event will be attended by close to 2,000 delegates, including Heads of State and Ministerial representatives of over 100 UN Member States, the President of the UN High-level Committee on South-South Cooperation, the President of the G-77 and China, the Heads of around 25 UN agencies, and a large number of private sector and civil society organizations.
This UNEP-hosted Expo is expected to be very dynamic, interactive and serve as an effective platform for the exchange of innovative South-based solutions. Critical to the realization of this goal is the design, build and operation of a Pavilion, a custom-built structure (est. area of 600 to 800 sq. m) that will serve as an integrated platform for collaborative outreach, awareness raising and interactive exchange.
The Pavilion is envisioned to house a ‘Marketplace' of solutions for up to 60 exhibitors, an Auditorium for a week-long programme of symposia, dialogues, media events for up to 100 persons, and an Event Hall for special evening receptions, award ceremonies and gala dinners. Its construction and operation will be environment-friendly (use recycled and locally sourced building materials), energy-efficient, and will feature an open, flowing, flexible layout (enables reconfiguration of space for different functions, if necessary). Functional Responsibilities
The main objective of the service is:
(i) To coordinate and oversee the development of the designs for the GSSD Pavilion and the execution/construction of the Pavilion while providing sound technical advice to the architect and the construction team.
(ii) Take a lead role in preparing the terms of reference ofthe Invitation To Bid (ITB), participation in the evaluation process and work closely with the selected construction vendor.
(iii) Coordinate the workflow from construction to hosting the Pavilion and the final de-rigging of the Pavilion.
(iv) Submit to UNOPS/UNEP a final report of the work undertaken.
Purpose and Scope of Assignment
The consultant will provide supervisory and co-ordination services in connection with the design, fit out and de-rig of the UNEP Pavilion for the Global South -South Development Expo 2013 scheduled to run from 28 October to 1November 2013 in Nairobi, Kenya.
The Pavilion needs to consist of and include:
- A temporary waterproof structure to house areas and internal fit out as noted below. (Inclusive of briefing and consulting with awarded build contractors).
- Internal design and fit-out as per guidelines noted below. (Inclusive of briefing and consulting with awarded build contractors).
a. A Welcome Hub: To hold a reception desk to facilitate visitor management where necessary, hand-out facilitation andElectronic Daily Event Schedule.
b. An Exhibition Floor:
i. An interior area for min 50, maximum60, non-paying exhibitors sized at 3x2m (6sqm) each.
The 'modular booth' fit out will be supplied, including power, distribution and internet, but excluding technical equipment.
ii. A further interior area of about100 sq m for 2 to 4 paying private sector exhibitors (fit-out for this will bethe individual responsibility of the private sector exhibitors).
iii. The Global South-South Assets and Technology Exchange Space: to be located in a prominent spot in the Pavilion and will consist of a standard exhibition booth, and a 'coffee-table' style space where the business facilitations/negotiations can take place. Will also require a projector and a screen as well as 2-3 computer workstations with internet connection forreal-time project uploads.
c. An'Idea Exchange' Atelier: Seating booth areas to encourage dialogue. Mix of 2 pax, 4 pax. Size to be approximated on finalization of all deliverables.
d. Auditorium:The area would require a small stage and seating for 100 persons (seating to be confirmed once all areas have been detailed), podium, hired tech and audio equipment.
e. Event Hall – An area for evening events such as receptions or sit-down dinners for a maximum of 500 guests.
f. An area for refreshment service will be included (entrance and setup to be accessed via back end and will not affect the daily operational delivery. Catering facilities to be set up at the back of house).
Consultant's duties and responsibility
- Thoroughly understand and communicate UNEP requirements to appropriate team members, and manage all requirements accordingly.
- Develop a project timeline for UNEP's approval and ensure that all deliverables and activities are on track in relation to this approved timeline.
- Supervise and coordinate with the Designer/Architect during the conceptualization and design of the Pavilion following UNEP's brief on functionality, environmental guidelines and approved budget, and in close coordination with UNON facilities management, safety and security teams.
- Supervise and coordinate with the team that will undertake the construction and interior build of the Pavilion based on the approved design, material specifications and budget, and in close coordination with UNON facilities management, safety and security teams.
- Coordinate with all necessary suppliers related to the operation of the Pavilion in the duration of the Expo, including power, water,internet, additional meeting/presentation equipment (if any), hospitality,catering, waste management and all other sundry requirements.
- Coordinate with the builders and focal points of the exhibitors to ensure that all fit out are within the agreed specifications with UNEP and that all installations happen in a smooth and timely manner.
- Coordinate with the events management companies and/or focal points for any necessary preparations and fit-out for the evening events,including receptions, dinners, award ceremonies, etc.
- Track progress, review project tasks to ensure deadlines are met.
- Conduct regular status meetings with UNEP and 3rd party contractors, keeping the UNEP's needs and requirements continuously in view.
- Assess project issues, anticipate risks or potential roadblocks, and identify solutions to ensure minimal delays and disruptions to the Pavilion build and operation, or any unnecessary changes to the Pavilion specifications.
- Coordinate and supervise the team that will undertake the dismantling and final load out of the Pavilion to ensure that the location grounds are restored to their original state, and that all other facilities,supplies, and materials are properly returned and disposed off.
- Follow UNEP policies, rules and procedures at all times of the project management and implementation.
Monitoring and Progress Controls
The Milestones and outputs are:
- Interim Report within 7 days on workflow and work plan meeting the project deadlines.
- Mid Term Report including the commissioning of the Pavilion by 21 October 2013.
- Final Report after the completion of the event, de-rigging and disposal of the Pavilion structure. Final Report to include information on the pavilion features, challenges faced, lessons learned risks and mitigation measures undertaken.
Competencies
- Project Management - Develops project plans; coordinates projects; communicates changes and progress; completes projects on time and budget; manages project team activities.
- Delegation - Delegates work assignments; matches the responsibility to the relevant parties; sets expectations and monitors delegated activities; provides recognition for results.
- Teamwork - Balances team and individual responsibilities; exhibits objectivity and openness to others' views; gives and welcomes feedback; contributes to building a positive team spirit; puts success of team above own interests; able to build morale and group commitments to goals and objectives; supports everyone's efforts to succeed.
- Change Management - Develops workable implementation plans; communicates changes effectively; builds commitment and overcomes resistance; prepares and supports those affected by change; monitors transition and evaluates results.
- Leadership - Exhibits confidence in self and others; inspires and motivates others to perform well; effectively influences actions and opinions of others; accepts feedback from others; gives appropriate recognition to others.
- Problem Solving - Identifies and resolves problems in a timely manner; gathers and analyzes information skilfully; develops alternative solutions; works well in group problem solving situations; uses reason even when dealing with emotional topics.
- Quality - Demonstrates accuracy and thoroughness; looks for ways to improve and promote quality; applies feedback to improve performance; monitors own work to ensure quality.
- Adaptability - Adapts to changes in the work environment; manages competing demands; changes approach or method to best fit the situation; able to deal with frequent change, delays, or unexpected events.
Education/Experience/Language requirements
a.Education
Advanced degree in Engineering, Project Management or other relevant discipline. Bachelors degree plus additional years' experience can be considered.
b. Work Experience
- 10 years of relevant technical experience
- Managed successfully at least one similar project within the past 3 years
- Fluency in English is required
c. Language Requirements
Fluency in written and oral English.
CertificationsPrince2 or similar project management certification an asset Contract type, level and durationContract type: IICA Contract level: IICA 3 Contract duration: 2 months 15 days For more details about United Nations staff contracts, please follow this link: http://www.unops.org/english/whoweneed/contract-types/Pages/United-Nations-staff-contracts.aspx
Additional Considerations
- Please note that the closing date is midnight Copenhagen time (CET)
- Applications received after the closing date will not be considered.
- Only those candidates that are short-listed for interviews will be notified.
- Qualified female candidates are strongly encouraged to apply.
- For staff positions UNOPS reserves the right to appoint a candidate at a lower level than the advertised level of the post
- The incumbent is responsible to abide by security policies, administrative instructions, plans and procedures of the UN Security Management System and that of UNOPS.
It is the policy of UNOPS to conduct background checks on all potential recruits/interns. Recruitment/internship in UNOPS is contingent on the results of such checks.