Graduate Internship at Plan Kenya - July 2015

Plan International is a global organization that works side by side with communities in 50 developing countries to end the cycle of poverty for children and their families. Plan works at the community level to develop customized solutions and ensure long-term sustainability. Our solutions are designed up-front to be owned by communities and range from clean water and healthcare programs to education projects, economic empowerment, child protection initiatives and youth civic engagement. Across program areas, Plan’s activities are guided by a Child-Centered Community Development (CCCD) approach, which is rights-based, holistic, gender-sensitive, and inclusive.

Criteria for eligibility

Those eligible to apply to participate in the internship program shall be Kenyan citizens who meet the following criteria:

1. Graduates from Kenyan universities/reputable colleges
2. Must have completed studies in a relevant field of study within the last 24 months.
3. Graduates who are below 25 years old and willing to commit their time on the program for the entire year
4. Demonstrated good character, creativity, honesty, positive attitude and ability to learn
5. Graduates who are currently not in employment

The following are the areas available for internship and the locations:

1. Human Resource - Nairobi
2. Procurement - Nairobi
3. Audit - Nairobi
4. Monitoring and Evaluation- Nairobi
5. Communications (Graphics Design and Photography) - Nairobi
6. IT - Nairobi
7. Finance - Nairobi

Number of positions available: 7

Plan Kenya is committed to the rights and well-being of children including their protection. Accordingly, the enrollment in the internship program is subject to our child protection standards including appropriate background checks and adherence to our Child Protection Policy.

If you meet the requirements of the above position, please visit http://plan-internationalkenya.org/jobs/ to access the full job description and make an online application with your updated curriculum vitae and contacts of 3 professional referees. The closing date of applications is Monday 29 June 2015. This positions are open to Nationals Only. You are invited to read more about Plan in our website www.plan-international.org.

We regret that only short listed candidates will be contacted.

HOW TO APPLY:

If you meet the requirements of the above position, please visit http://plan-internationalkenya.org/jobs/ to access the full job description and make an online application with your updated curriculum vitae and contacts of 3 professional referees.

Finance Manager

About FilmAid:

FilmAid is a development and humanitarian communications organization that harness the power and influence of film and media to combat critical social issues by creating multimedia content designed to inform, inspire and empower. FilmAid uses strategic and integrated approach to distribution including broadcasts, mobile cinema, workshops, community based screenings and digital media and works with communities to catalyse and drive social change.

Job Purpose:

Effectively and efficiently coordinate the finance functions of the organisation to meet FilmAid's overall goals

Key roles and responsibilities include but are not limited to:

1. FINANCE

a.Systems, Compliance and Procedures

· Ensure the existence of proper financial systems that facilitate the recording and production of accurate financial reports, meet FilmAid’s internal control requirements and safeguard its assets.

· Ensure that financial procedures are followed by all programmes, and systems developed to accommodate the needs of those programmes

· Continually review and manage implementation of financial management strategies, policies and procedures.

· Continuously review and communicate cost control systems and procedures, including expenditure, authorisation protocols and monitor operations to ensure compliance

· Ensure compliance with taxation and statutory requirements including preparing and managing VAT, PAYE and other statutory requirements to ensure compliance.

· Document practices including up to date finance and procurement manual.

b.Budgeting and reporting

· Coordinate the timely, accurate and complete annual budget submissions and revisions.

· Monitor expenditure against such budgets and highlight/address over-budget expenditure situations.

· Prepare financial reports, both internal and donor, according to internal and donor standards.

· Oversee the posting of budgets and entries, timely and accurately

· Oversee cost allocation systems in accordance to donor regulations

· Verify system’s reconciliation and verifying system’s balances

· Authorize monthly bank reconciliations by the 10th of each month

· On monthly basis, meet with budget managers to review overall performance and implementation levels and discuss short term strategies

· Report monthly on the financial status of programmes to the country director and finance directors in HQ.

c.Cash Management

· Consolidate monthly cash requirements for all locations and ensuring timely information to the Country Director

· Ensure smooth cash flow between HQ, country office and the field offices

· Signing of petty cash for field operations.

· Prepare monthly Nairobi cash forecast with Admin Manager and Programs Budget Manager.

d.Auditing

· Lead preparation for internal and external audits, financial reviews and external audits

· Reviewing and addressing questions of concern from auditors

II.GENERAL DUTIES

· Ensure good external communication including with auditors, partners and funders

· Key in developing the organization’s overall strategy and drive FilmAid’s mission.

· Perform any other duties and represent the Country Director as necessary

Skills, Qualifications and Requirements:

· Degree in Accounting or Finance

· Qualification in certified public accounts (CPA)or Association of Chartered Certified Accountants (ACCA)

· Logistics / supply chain management or other relevant discipline.

· At least 4 years’ experience of finance and procurement preferably with a humanitarian organization

· Extensive understanding of donor/partner requirements, regulations and agreements.

· Budgeting and budgetary control

· Financial Reporting skills

· Ability to use various finance programs (QuickBooks)

· Good planning skills

· Very Good reporting skills

· Ability to adapt in different locations

· People management skills

· Analytical skills Ability to interpret program, documents, proposal and develop financial reports

HOW TO APPLY:

Please e-mail applications with Cover Letter, CV and 3 references only by 7th July 2015 to:jobskenya@filmaid.org with Finance Manager as the subject

Note that applicants who send letters of references, testimonials or any other documents apart from those requested will be automatically disqualified.

Only short-listed candidates will be notified.

Grants Assistant

About FilmAid:

FilmAid is a development and humanitarian communications organization that harness the power and influence of film and media to combat critical social issues by creating multimedia content designed to inform, inspire and empower. FilmAid uses strategic and integrated approach to distribution including broadcasts, mobile cinema, workshops, community based screenings and digital media and works with communities to catalyse and drive social change.

Job Purpose:

Working closely with the Grants Manager, Outreach Manager and Programme Coordinator, the Grants Assistant is expected to support the management of existing grants to achieve the organizational objectives.

Key roles and responsibilities include but are not limited to:

· Support the grant and contract function to ensure FilmAid Kenya’s compliance with the requirements, procedures and policies in respect of grants reporting to the donors

· Assist in the financial oversight of the successful implementation of all grants ensuring donor compliance, contractual requirements and accurate and quality reporting on project progress

· Maintain accurate records and effective and timely reporting of financial performance of sub-grantees and sub-contractors

· Understand in integrate the grant and reporting requirements of FilmAid Kenya’s donors

· Assist the Grants Manager and Finance Team to complete all donor financial verification processes

Qualifications and Requirements:

• A Bachelor’s Degree in Commerce or Finance from a recognised institution.
• Recognized certificate of professional qualification in Accounting (ACCA or CPA)
• At least 3 years’ experience in accounting or finance
• Experience with a donor-funded international development or humanitarian aid organisation will be an added advantage

Skills:

· Financial planning and management skills

· Budgeting and budgetary control

· Good knowledge of financial management and accounting and budget principles

· Financial reporting skills

· Decision-making and problem-solving skills

· Strong interpersonal and communication skills

· Working knowledge of bet practice grants management approaches

· Understanding of organizational objectives and how that relates to Finance and Grants Management

HOW TO APPLY:

Please e-mail applications with Cover Letter, CV and 3 references only by 7th July 2015 to:jobskenya@filmaid.org citing Grants Assistant as the subject

Note that applicants who send letters of references, testimonials or any other documents apart from those requested will be automatically disqualified. Only short-listed candidates will be notified

Outreach Manager

About FilmAid:

FilmAid is a development and humanitarian communications organization that harness the power and influence of film and media to combat critical social issues by creating multimedia content designed to inform, inspire and empower. FilmAid uses strategic and integrated approach to distribution including broadcasts, mobile cinema, workshops, community based screenings and digital media and works with communities to catalyse and drive social change.

Job Purpose:

To ensure coordination and the implementation of all FilmAid authorised outreach activities.

Key roles and responsibilities include but are not limited to:

· Manage the successful and timely implementation of all outreach activities in FilmAid’s program locations

· Develop an implementation framework from existing grant objectives and indicators and lead Outreach team to generate realistic work-plans to realize them.

· To ensure timely, quality and coordinated implementation of outreach activities and establish support mechanisms to assure quality content distribution

· Ensure a community based approach and a participatory methodology in all outreach activities; all locations have relevant messaging committees comprising relevant stakeholders including target communities.

· Oversee the development of facilitation guides for the films produced, and conduct facilitation skills training for the relevant teams

· Work with the relevant staff in the preparation of project documents; strategy papers, annual operations plan, annual budgets, concept proposals, full proposals, progress reports, donor reports, etc.

· Work in collaboration with R&L teams in the development and review of field monitoring tools as well as in keeping accurate statistics for outreach activities

· Work in collaboration with Creative & Content, and R&L teams to ensure integrated successful approach to outreach implementation and delivery

· Take a key role in recruitment including pro-actively determining job descriptions for relevant staff, sitting in interviews and post-interview processes.

· Close collaboration with the Field Managers to ensure the accurate allocation of budgets.

· Outreach staff supervision including management of their performance

Qualifications and Requirements:

• A Bachelor’s Degree in Social/Development Studies, Communications/Media, International Development or a related field from a recognised institution.

· 5 years’ experience in communication for social change, outreach and/or civic education

· Experience in running public awareness campaigns using community structures and mass media is desirable

· Proven experience in project management, coordination and staff supervision

· Commitment to humanitarian principles and action

· Experience working on multiple projects with tight deadlines

· Good understanding of project management cycles

Skills:

· Good supervision skills

· Good interpersonal skills & people management skills

· Ability to work alone and in a team

· Good report writing skills

· Program development skills

· Planning and execution of laid down plans

· Sufficient understanding of population of interest

· Conflict management skills

· Good understanding of M&E

HOW TO APPLY:

Please e-mail applications with Cover Letter, CV and 3 references only by 7th July 2015 to:jobskenya@filmaid.org citing Outreach Manager as the subject.

Note that applicants who send letters of references, testimonials or any other documents apart from those requested will be automatically disqualified.

Only short-listed candidates will be notified.

Project Assistant, Kakuma

About FilmAid:

FilmAid is a development and humanitarian communications organization that harness the power and influence of film and media to combat critical social issues by creating multimedia content designed to inform, inspire and empower. FilmAid uses strategic and integrated approach to distribution including broadcasts, mobile cinema, workshops, community based screenings and digital media and works with communities to catalyse and drive social change.

Job Purpose:

The Project Assistant works closely with the Programme Manager and the Project Officer to provide programmatic support to FilmAid’s ongoing projects. This position will also work closely with the Outreach, Creative and Content, and Research and Learning teams at the field level in Kakuma to efficiently and effectively manage and report on programme activities. The post-holder will also work in close contact with donors, implementing partners, beneficiaries, refugee and host communities, and contribute to FilmAid's International's broader communications as aligned with FilmAid’s overall goals

Key roles and responsibilities include but are not limited to:

● Keep up-to-date with all ongoing projects at field level and work closely with field staff and Nairobi-based Programme team to ensure successful implementation of activities,

● Develop weekly and/or monthly update reports on all ongoing projects, including updates from specific departments, and submit to Field Manager, Programme Manager and other members of management team,

● Develop information management and filing systems for ongoing projects, as required,

● Keep up-to-date with Outreach and C&C work-plans at the field level, and ensure coordination among all departments in terms of planning and project delivery,

● Ensure that Kakuma field staff are aware of critical timelines and events, and deliver activities accordingly,

● Work closely with operational staff, including procurement, to ensure all activities have requisite materials and support to deliver projects within strict deadlines,

● Support the Kakuma field team to identify and address support needs and challenges to project delivery,

● Develop new and manage ongoing relations with project partners, including donors, implementing partners,

● Represent FilmAid in various forums, as required, including at events with partners and help to enhance the organisation’s visibility and influence,

● Incorporate programmatic learning into activities at the field level to ensure that best practices and challenges are incorporated into continued activities,

Maintain absolute confidentiality of all information that he/she may have access to in the execution of his/her duties.

Skills, Qualifications and Requirements:

● At least 2 years experience in programme coordination, project implementation, and internal and donor reporting within the NGO sector. Experience in hardship postings desirable,

● Experience in drafting and editing project documentation including reports, concept notes, project briefs, meeting minutes and programmatic work-plans,

● Demonstrable strong organizational, coordination and time-management skills,

● Experience delivering projects in a multi-department, cross-cultural environment,

● Experience working directly with beneficiary communities in challenging locations.

● Fluency in written and spoken English and Kiswahili is essential.

● Experience with principles and practice of humanitarian aid and/or development.

● Ready to work for long hours, and able to live in hardship areas.

● Excellent interpersonal communication and organizational skills.

HOW TO APPLY:

Please e-mail applications with Cover Letter, CV and 3 references only by 7th July 2015 to:jobskenya@filmaid.org citing Project Assistant, Kakuma as the subject.

Note that applicants who send letters of references, testimonials or any other documents apart from those requested will be automatically disqualified.

Only short-listed candidates will be notified.

Safety and Security Manager

Job Title: Safety and Security Manager

Duty Station: Nairobi

Date of Posting: 24 June 2015

Closing Date: 8 July 2015

Appointment Status: Fixed term for one year

About FilmAid:

FilmAid is a development and humanitarian communications organization that harness the power and influence of film and media to combat critical social issues by creating multimedia content designed to inform, inspire and empower. FilmAid uses strategic and integrated approach to distribution including broadcasts, mobile cinema, workshops, community based screenings and digital media and works with communities to catalyse and drive social change.

Job Purpose:

The Safety and Security Manager carries the responsibility for the integrity of FilmAid Kenya's security system. S/he must be able to rapidly assess, advise and make recommendations for all programme staff, while ensuring best practices and maintaining accurate reports of security issues for all operations sites of FilmAid Kenya.

Key roles and responsibilities include but are not limited to:

Planning and Preparation: The SSM must develop the country Security Management Plan, and must ensure that all facilities are included in the plan and the plan is kept current to any changes.

· Regular evaluation of the FilmAid Kenya’s Safety and Security Management Plan (S.S.M.P.), Standard Operating Procedures (S.O.P.’s) and Contingency Plans (C.P.’s) and recommend areas of updating and revision to the Operations Director and Country Director

· Collate and disseminate appropriate safety and security information for FilmAid Kenya. This includes drafting regular situation reports and maintaining documents outlined in FilmAid Kenya's S.M.P.

· To design safety and security training materials/packages with assistance from the Operations Director to set standards, around a ‘learning outcomes’ principle, ensuring that key safety and security messages are conveyed to FilmAid Kenya staff and visitors in accordance with Preparedness, Prevention, Response and Recovery Plan.

· Regularly liaise with INGOs, UN Operations Directories, and other relevant partners on matters related to security and safety.

· Provide up-to-date case study information to feed into safety and security training requirements.

· Conduct regular field office assessments and implement changes where necessary.

· Alongside the Operations Director and Country Director, coordinate all security aspects of operational and programme planning and contingency responses.

· Provide information and recommendations to the Operations Director and CD with regards to all security matters;

· Briefing of new staff and visitors on safety matters.

2. Internal capacity building/procedures

· With the Operations Director, Country Director and Field Managers, ensure the implementation of FilmAid Kenya Safety and Security Policies and Procedures across all operational sites.

· Conduct regular internal training for all field office staff in safety-specific knowledge and skills.

· Ensure radio and other security communication procedures are implemented correctly and consistently within the programme, providing training where necessary.

· In consultation with the Field Managers, ensure the radio communications systems are maintained in goOperations Director working order; VHF, satellite phones and other security equipment.

· Provide trainings using regularly updated case study information and ensure that staffs are fully aware of up-to-date security information

· Work with relevant managers in the programme, ensure staff are trained and briefed as to their security and safety responsibilities and duties.

3. Advisory & monitoring services

· Provide advise/mentoring to the Safety &Security Officers at all operational sites in collaboration with the respective Field Managers to ensure Staff Safety.

· Support the review of training materials, in terms of including up-to-date safety and security information and pragmatic solutions to safety and security issues.

4. Field Assessments

· Conduct risk assessments in the areas of operations for SOPs review and new locations for FilmAid Kenya programming for drafting of new SOPs.

· Provide the Operations Director with recommendations towards training requirements at new and existing programme locations.

· Liaise with other INGO/UN counterparts and the government security authorities to obtain relevant information.

· Ensure staff conducting training or supporting training in any new locations are fully briefed.

5. Other primary tasks

· Maintaining close collaboration with colleagues, particularly those working in Field Programmes.

· Any other tasks or duties as required by the Security Focal Point or the organization.

Common Duties:

· Uphold the mission, and values of FilmAid Kenya.

· Follow and enforce all FilmAid codes of conduct and policies .

· Report any violations to appropriate FilmAid authorities, and participate in preventative initiatives.

· Actively seek opportunities that will complement ability to fulfil position’s responsibilities as well as further professional development, such as taking part in internal and external trainings.

Qualifications and Experience

• An appropriate Risk Security Management degree, or security-related experience preferably in the fields of security management, international relations, Law or a comparable field.
• 5-7 years professional experience in security management or law enforcement with the police/military.
• A minimum of 5 years work experience in an international humanitarian organizations or international peace keeping
• Experienced and knowledgeable in security/safety-related subjects, threat/risk assessment, security management, and personal and organizational security awareness
• Prior experience in the development and delivery of standardized training packages to both national and international staff.
• Technical competency and training experience in field-based communications systems (such as HF Codan, Motorola VHF/Thuraya)

· Proven experience of working effectively in complex security environments

HOW TO APPLY:

Please e-mail applications with Cover Letter, CV and 3 references only by 8th July 2015 to:jobskenya@filmaid.org citing Safety and Security Manager as the subject.

Note that applicants who send letters of references, testimonials or any other documents apart from those requested will be automatically disqualified.

Only short-listed candidates will be notified.

Program Implementation Officer- Ending Child Marriage Project

The ending child Marriage Project is a sponsorship funded project that will be implemented in Bondo, Kisumu and Homabay to promote zero tolerance for the practice of child marriage to ensure at least nine years of quality education for all girls in a safe and supportive learning environment

The main purpose of this position is to support the design and manage the implementation of the project activities in line with the approved project documents (project proposal and outlines) in line with donor requirements.

The Program Implementation Officer is responsible for the conceptualization, development and execution of the project activities as per the approved activity. The responsibilities also include the design, implementation, monitoring and reporting on the progress of the project activities in line with the detailed implementation plan related to the project. Project Implementation Officer will be responsible for collecting project information and build a database of project outcomes during the execution of the project. Guide by the Plan Kenya gender framework, the incumbent will ensure gender considerations are applied in all project cycle management aspects.

Dimensions of role

The incumbent will report to the Project Manager. As part of the execution of their roles, Project Implementation Officers will be required to hold periodic meetings with relevant project stakeholders to ensure that their feedback and input are incorporated into the project implementation. PIO is the main community mobiliser and the day-to-day face in the field of Plan. The role will require liaison with other project teams to ensure synergy and integration of project interventions within the Programme Unit. The incumbent will be accountable for the management of the project budgets.

Key Responsibilities - Key End Results of Position:

Project Design and Implementation:

• Ensure that the project designs are technically sound, have a clear logic and a monitoring plan to track the implementation, incorporating relevant gender considerations.

• Ensure that the monthly activities and budget plans are implemented as per approved budget and activity lines. Produce periodic tracking reports on the progress of the implementation.

• Ensure that all the recommendations resulting from project visits/reports are executed.

• Ensure all project related partners, government and other stakeholder relations are well maintained and also ensure that feedback and input from stakeholder fora are incorporated into the implementation of the project.

• Work with relevant staff to ensure all logistics and procurement are done according to Plan and donor policies. This will include the development of procurement plans.

• Periodically review the project outline to ensure that implementation is on course and give regular explanations on the variances.

• Ensure a successful closure of the project once it has been completed.

Documentation and Reporting:

• Consolidate/write project reports in line with donor requirements and Plan standards and as requested by the Project Manager.

• Work with the Communication Manager in documenting project achievements and lessons learned.

• Contribute to documentation and sharing of best practices with all stakeholders for the project outcomes.

• Facilitate and coordinate joint reflection sessions at County level (among partners).

• Develop a mandatory project summary for the project. This will be submitted together with the project outline and the project completion reports.

• All reporting must be segregated to depict progress and other issues around gender as guided by the Plan Kenya House Gender Framework.

Partnership Management:

• Work closely with project partners/consortium members to ensure implementation of work plans and act as accounting officers to the project.

• Be responsible for partnership scoping and keep good records of relevant partners in the areas of operation for possible collaboration and maximize on the use of resources and effort.

• Engage the relevant county and national government institutions to garner support for Plan’s work. This includes taking advantage of specific GOK and non-state institutions in sectors of gender, education, child protection MOH among others.

• Attend sector specific County Coordination meetings in the absence of the Project Manager.

• Coordinate activities with other Plan Kenya Urban programmes.

Knowledge, Skills, Behaviour and Experience Required to Achieve Role’s Objectives:

Educational Qualifications, Knowledge & Experience:

• A Bachelor’s degree in Arts, Social Sciences, Education or Development Studies.

• At least 5 years’ experience in project management/coordination.

• Strong Knowledge of community development with focus on adolescent girls.

• Conversant with child rights issues.

• Knowledge & experience in executing adolescent girl’s projects with a focus on sexual reproductive health, life skills, education and financial education.

• Knowledge in donor reporting mechanisms (will be an added advantage).

Key Skills Specific to the Post:

• Skills in managing project implementation and monitoring is critical

• Strong facilitation, coordination and report writing skills

• Community mobilization and organization, networking, partnership development and management skills

• Good communication and negotiation skills

• Good interpersonal, relationship and team working

• Conflict Management skills

• Demonstrated competence in computer applications.

Values

• Commitment to Plan International Kenya’s values:

HOW TO APPLY:

Interested candidates should submit an online application to http://plan-international-kenya.org/jobs/

Deadline for submitting applications is 6 July, 2015. Only shortlisted candidates will be contacted.

Plan International Kenya is an equal opportunity employer and employment is subject to our child protection standards including appropriate background checks and adherence to our Child Protection Policy.