With a mission to restore health and healing to those most in need, IMA World Health is a non-profit, faith-based organization that offers extensive expertise in health systems strengthening as well as neglected tropical diseases, malaria, HIV, non-communicable diseases, and sexual and gender based violence programs in some of the most challenging and post-conflict settings throughout Africa, Asia, and the Caribbean.
Job purpose
Working under the supervision of the Finance Manager, the Finance Officer primary role is to support the Finance department with standard fiscal operating procedures linked to: inventory controls and related record keeping; preparation of the Monthly Expense Close Out report sent through to Headquarters; processing of travel and general procurement related invoices, claims, advances etc.; as well as the preparation of VAT related claims. S/he shall also serve as a support to the Finance team in terms of establishment of vendor accounts as well as partaking in necessary vendor liaison linked to procurement exercises undertaken by the Kenya office. S/he shall conduct general administrative functions as requested in support of the maintenance of an updated and easily accessible filing system as a result of fulfilling the above duties.
Duties and responsibilities
- Work closely with the Finance Manager to ensure smooth operation of all finance matters;
- Inventory controls (asset Register);
- Processing of travel and general procurement related Invoices;
- Preparation of travel claims, advances etc;
- Assist with VAT claims;
- Conduct general administrative function as requested in support of the maintenance of an updated and easily accessible filing system;
- Sending of payment confirmations to vendors;
- Assist with the preparation of all support documentation for the Monthly Expense report;
- Processing of all debit orders and bank charges as well as other Invoices
- General physical project support shall include but not limited to: dropping off and collecting the field officers during trainings;
- Request quotations from vendors;
- Matching invoices to statements;
- Ensure monthly recurrent expenditure is processed for payment in a timely manner;
- Resolution of finance related queries (Staff & Vendors);
- Assist with end of year preparation and Audit Preparation.Qualifications
- University Degree
- Professional Certification- CPA /ACCA
- 5 – 7 years related work experience;
- Experience in Microsoft Office Suite;
- Excellent communication skills (oral and written);
- Ability to communicate effectively both in person and via telephone and/or non-visual internet connection;
- Interest in working with an HIV/AIDS public health organization;
- Interest in working within a diverse work environment.
- Previous work experience in an NGO environment;
- Advanced Microsoft Excel experience.
HOW TO APPLY:
To Apply
All applications should be submitted to jijinihr@imaworldhealth.org
Application closing date is: 10th June 2016
