Position Title : Deputy Head of Sub-Office
Duty Station : Nairobi, Kenya
Classification : Professional Staff, Grade P2
Type of Appointment : Fixed term, one year with possibility of extension
Estimated Start Date : As soon as possible
Closing Date : 15 December 2016
Established in 1951, IOM is the leading inter-governmental organization in the field of migration and works closely with governmental, intergovernmental and non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.
IOM is committed to a diverse and inclusive environment. Applications from qualified female candidates are especially encouraged. For the purpose of the vacancy, the following candidates are considered as first-tier candidates:
1. Internal candidates
2. Qualified applicants from the following NMS countries:
Antigua and Barbuda, Benin, Bahamas, Botswana, Belize, Congo, Cabo Verde, Djibouti, Micronesia (Federated States of), Gabon, Gambia, Guyana, Iceland, Cambodia, Comoros, Lesotho, Luxembourg, Libya, Montenegro, Marshall Islands, Mongolia, Maldives, Namibia, Nauru, Papua New Guinea, Paraguay, Seychelles, Slovenia, Suriname, El Salvador, Swaziland, Timor-Leste, United Republic of Tanzania, Holy See, Saint Vincent and the Grenadines, Venezuela (Bolivarian Republic of), Vanuatu, Samoa
Context:
Under the overall supervision of the Head of IOM Kenya Country Office and in coordination with the Head of Operations, Kenya and the direct supervision of the Head of Sub-Office, Dadaab, IOM Kenya, the successful candidate will be responsible for the direct supervision of operations program staff related to movement management for refugee resettlement.
Core Functions / Responsibilities:
• Supervise Operations Assistants, Registration and Data Management Teams of Dadaab Sub-Office; in coordination with Medical Team ensure the pre-departure evaluation processing in planning and coordination of relocation and resettlement of refugees in coordination with IOM Medical Team in Dadaab and IOM Nairobi Operations.
• Coordination with US Refugee Support Center to support Pre-Screening Circuit Rides in
Dadaab, including work space, transportation, and accommodation.
• Pro-actively implementing fraud prevention measures in all aspects of program delivery in accordance with IOM policies and procedures. Bringing to the attention of the Head of Sub-Office, Dadaab, Head of IOM Kenya Country Office and Head of Operations, Kenya any
non-compliance of staff or other areas of concern and provide plans for improvements that will maintain the integrity of resettlement in the region.
• Coordinate with UNHCR and other partners the scheduling of refugees for transportation to interview location and/or air strip. Coordinating with IOM Kakuma, Nairobi Operations and Transit Center for the reception of refugees transported for processing, medical, and departure. Coordinating with IOM Medical Team in Dadaab to schedule refugees for travel for the medical exams in accordance with the standard operating procedures. In coordination with Medical Unit in Nairobi enable medical escort where and when needed.
• Coordinate with UNHCR and other partners for the scheduling of reception of non-Somali refugees for relocation from Dadaab Camps to Kakuma camp. In coordination with UNHCR ensure that the lists of the non-Somali refugees scheduled for relocation are posted in the camps, facilitate logistical support at Transit Center in Kakuma and manage the transportation.
• Coordinate with UNHCR for the future assistance of Voluntary Repatriation (VolRep) Operations. Assist in identifying, recommending new projects and drafting project documents.
• Ensure adequate safety/security coordination with UNDSS and coverage including personnel security of IOM staff at field.
• Provide monthly statistical and narrative reporting on operational activities, successes, and challenges.
• Act as Officer in Charge during the absence of the Head of Sub-Office.
• Perform such other duties as may be assigned.
Required Qualifications and Experience:
Education
• Master’s degree in Political Science, Social Sciences, Law or Business Administration or a related field from an accredited academic institution with two years of relevant professional experience; or
• University degree in the above fields with four years of relevant professional experience.
Experience
• Experience in the field of resettlement, migration assistance, technical cooperation and project design, management and implementation;
• Experience in liaising with governmental and diplomatic authorities and international institutions in post-conflict operations;
• Experience in migrant processing, with a particular emphasis on the US Refugee Admissions
Program (USRAP);
• Strong knowledge of USRAP movements, program structure and primary actors (e.g. RSC Africa and IOM NY);
• Experience in communication and negotiation, including drafting clear and concise documents;
• Experience supervising staff, coordinating administrative activities, managing finances and problem-solving with strategic and creative thinking;
• Experience working in East Africa is an advantage.
Languages
Fluency in English is required. Working knowledge of Swahili is an advantage.
Desirable Competencies:
Behavioral
• Accountability – takes responsibility for action and manages constructive criticisms;
• Client Orientation – works effectively well with client and stakeholders;
• Continuous Learning – promotes continuous learning for self and others;
• Communication – listens and communicates clearly, adapting delivery to the audience;
• Creativity and Initiative – actively seeks new ways of improving programmes or services;
• Leadership and Negotiation – develops effective partnerships with internal and external stakeholders;
• Performance Management – identify ways and implement actions to improve performance of self and others;
• Planning and Organizing - plans work, anticipates risks, and sets goals within area of responsibility;
• Professionalism - displays mastery of subject matter;
• Teamwork – contributes to a collegial team environment; incorporates gender related needs, perspectives, concerns and promotes equal gender participation;
• Technological Awareness - displays awareness of relevant technological solutions;
• Resource Mobilization - works with internal and external stakeholders to meet resource needs of IOM.
Other:
Internationally recruited professional staff are required to be mobile.
Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.
Appointment will be subject to certification that the candidate is medically fit for appointment, accreditation, any residency or visa requirements, and security clearances.
HOW TO APPLY:
Interested candidates are invited to submit their applications via PRISM, IOM e-Recruitment system, by 15 December 2016 at the latest, referring to this advertisement.
For further information, please refer to:
In order for an application to be considered valid, IOM only accepts online profiles duly completed.
Only shortlisted candidates will be contacted. You can track the progress of your application on your personal application page in the IOM e-recruitment system.
Posting period:
From 02.12.2016 to 15.12.2016
Requisition: VN 2016/249 (P) - Deputy Head of Sub-Office (P2) - Dadaab, Kenya (54909637) Released
Posting: Posting NC54909648 (54909648) Released
