NGO Jobs Kenya

1. Finance Officer PostJob Description
The Finance Officer will provide support to the Head of Support/ Director on the day-to-day finance.Finance:

• Record financial transactions in line with SAPCONE & donor requirements.
• Process timely payments for goods and services received.
• Managing and reconciling bank/cash books, preparation of monthly financial accounts for submission to SAPCONE, ensuring financial and resource accountability and effective management of records as required for auditing.
• Adhere to the Head of Support/Director instructions (as Budget Holder) to ensure that expenditures are in line with SAPCONE policies and financial procedures.
• Coordinate any interim and annual audits.
• Ensure proper accounting of project recoveries and income recognition.
• Maintain, at all times, accurate and up-to-date financial record and provide information when required.
• Establish and prepare accurate and timely information for financial monitoring and progress of programme funds and grants.
• Prepare monthly cash flow projections, assisting the HOS in preparing monthly cash forecast according to donor requirements, as requested.
• Maintain collection and storage of regular financial reports and budget records.
• Ensure adherence to the SAPCONE finance and administration guidelines at all times.
• Provide soft and hard copies of monthly financial reports on deadline.
• Assist in the preparation of donor reporting, interim and final.
• Preparation of Statutory remittance to concerned bodies as provided for in the payroll – NHIF, NSIF, NSSF, Consultants withholding tax remissions and Annual returns. This needs to be done within the deadlines given.
• Issuance and monitoring of Local Purchase Orders (LPOs) for goods and services.
• Be responsible for the posting of the monthly finance pouch and include all necessary documents, as outlined by line manager.

Other tasks:

• Follow any procedures and guidelines as laid out by SAPCONE and provide comments on where it can be more effective for the programme.
• Work in close collaboration with other staff members, and provide back up support where necessary.
• Liaise and communicate through line management
• Any other duties specified by the Head of Support or Director as appropriate for the role.

Person Specification

• Kenyan national
• BSc in Business Finance, Finance or other related fields preferred
• CPA qualified preferred section 6 or CPA K.
• Proven experience in financial accounting of not less than 2 years
• Excellent computer literacy in Excel and Word
• Strong financial management experience with admin experience a strong advantage
• Experience in liaising with Government, NGOs, UN and other organizations.
• Experience in financial reporting on UN,ECHO, DFID, OFDA, USAID grants
• Experience in preparing, reporting against and reforecasting budgets
• Experience in Quick Books
• Strong commitment to humanitarian work, preferably with more than 2 years’ experience of working with an NGO
• Good interpersonal and team working skills, within a multicultural setting
• Strong organizational and time management skills
• Good spoken and written English
• Proactive approach to work and able to work with limited supervision at various points
• Familiarity with and commitment to SAPCONE vision and mission, and willingness to promote this in the field.

2. Project Officer Job
The Project Officer will be expected to:

Contribute to the overall delivery of the project, through team work and supervision of specific delegated responsibilities for running aspects of the project

Manage specific targets as set out in the project document related to the reintegration of beneficiaries of the project

Coordinate to ensure effective, efficient delivery of components deemed the responsibility of specific agencies, notably ILO but also ensuring coherence with UNICEF on schools kit, FAO and IOM on livelihoods.

Work within the project team to define work plans

Undertake a supervisory role for the implementation of work plans when so delegated by managers and advisors associated with the project

Ensure close collaboration between technical experts and individual agency financial and administration systems for the effective delivery of multi component processes in different geographical locations
Further, the Project Officer will:

Supervise processes within the relevant organizational finance and administration, draft service agreements/other contractual arrangement with partners and prepare terms of reference (ToR), work plans and budgets; as well as means to supervise and monitor such agreements. Support the procurement process including the adjudication of tenders.

Participate and contribute to project and thematic collaboration and other processes

Complement the work of ILO technical advisers and team members, ensuring linkage between the project and other components within the ILO Kenya Strategies

Contribute to “UNHSTF” harmonization processes; participate in specific clusters/working groups of the UN joint programme framework.

In close collaboration with other UN partners, develop strategic entry points to enhance linkages among similar UN supported initiatives, in particular support to macro-level policy, institution building and common systems

Promote the ILO Decent Work as it applies to project activities.

Liaise and co-ordinate with NGOs, other UN Agencies and government departments operating complementary activities and initiatives

Promote full participation of all the stakeholders in order to promote empowerment and ownership and contribute to the ‘one UN voice’ on gender, human rights and HIV/AIDS in particular.
Qualifications, Experience and Personal Attributes

University degree in public administration, development project management or related field.

At least 2 years professional work experience in youth focused or demobilization and reintegration or employment generation programmes

Experienced in active labour market programme development and implementation.

Knowledge of the Turkana context.

Demonstrable extensive working experience in project management,

Have high degree of professionalism, consistently approaches work with energy and positive, constructive attitude. Is conscientious and efficient in meeting commitments, observing deadlines and achieving results.

Maturity to peer manages partner relations in all facets of project work.

Responds positively to critical feedback and differing points of view

Aptitude and attitude to learn and develop personally within the present and future requirements of the programme

Planning and Organizing: Develops work plans consistent with agreed strategies; identifies priority activities and assignments; allocates appropriate amount of time and resources for completing work.

Teamwork: Works collaboratively with colleagues to achieve defined project results; shares credit for team accomplishments and accepts joint responsibility for team shortcomings. Ability to work in a multi-disciplined and multi-cultural team.

Communication: Ability to write in clear and concise manner and to communicate effectively; listens to others, correctly interprets messages from others and responds appropriately. Ability to speak, read and write in Turkana distinct advantage

Willingness and ability to spend 50 percent of time on mission in various parts of Turkana a prerequisite.
To Apply
Please submit your Updated C.V. and cover letter indicating the position on the subject line to info [at] turkanapeople.org
Handwritten application must be addressed to undersigned before close of business on 10th December,2013.
The Director,
SAPCONE-Turkana
P O Box 125, Lodwar 30500
Lodwar.
Note: SAPCONE is an equal opportunity employer. Women are especially encouraged to apply.