Office Manager & Book-Keeper Jobs

Radio Ergo is a donor funded Somali humanitarian information project, supported by the Copenhagen-based NGO, International Media Support (IMS).
In Kenya, Radio Ergo is operated by the IMS affiliate, IMS Productions Aps, which has a small office in Nairobi and a staff of five.
The Office Manager & Book-Keeper will take charge of financial, administrative and HR duties to ensure the smooth running of donor grants and the office, under the direct supervision of the Nairobi-based Programme Manager and reporting also to IMS Finance Manager at Copenhagen HQ.
S/he will be highly proficient in accounting software (QuickBooks, Excel) and experienced in financial management of donor grants, donor compliance regulations and accounting norms within the NGO sector.
The duties include:

Maintaining cash books/ledgers for various donor grants and budgets, following compliance regulations and accounting best practice

Liaison with external project accountants Grant Thornton to ensure correct and timely monthly update of financial records and sharing with HQ

Preparing monthly/quarterly/annual financial reports as required

Ensuring all supporting documentation for transactions against each donor grant is duly prepared, checked, approved and filed, thus maintaining an excellent audit trail

Preparing monthly expenditure reports and projections

Assisting in preparing budgets for donor submissions and proposals

Organizing procurement of project supplies and services

Maintaining working assets inventory

Arranging travel for staff mission and workshops and seminars in Somalia, including travel, accommodation, venue, insurance, consultants, payments etc

Organizing timely monthly payment of invoices

Preparing expenditure forecasts

Preparing all necessary Excel worksheets for cash payments

Being responsible for cash box and cash counts under supervision of programme manager

Providing excellent support as required for internal and external audits

Keeping attendance records and time sheets

Maintaining staff personnel files

General office management

Assisting in assessing areas for improvement in financial and administrative systems

Ensuring compliance and enforcement of organizational policies and donor regulations
Skills and Qualifications:

University degree in Business Administration or Public Administration

Certification in Accounting and Finance (ACCA, CPA, CFA)

3-5 years of relevant financial experience

Excellent knowledge of QuickBooks, Excel, other MS Office software

Experience in handling donor funding requirements, particularly USAID

Experience working with NGOs

Knowledge of the Horn of Africa and Somalia context an advantage

Excellent writing and communication skills
How to apply:
Applicants should send to the Programme Manager at info [at] radioergo.org cc louise [at] radioergo.org a full CV with detailed covering letter outlining qualifications, experience and motivation for applying for this post.
Also indicate your expected remuneration, and give contacts for three work-related referees whom we may contact.
The deadline for receipt of applications is 5pm Nairobi time on Monday 16 December 2013.
Applicants must be Kenyan citizens.
Only short-listed candidates will be contacted.