Administrative Assistant in the Office of the Director General, ICIPE, Nairobi

icipe — African Insect Science for Food and Health is an intergovernmental organisation funded by governmental aid agencies, UN organisations and private foundations to carry out research and training in environmentally sound and sustainable management of arthropods for improving health and agricultural productivity in the tropics.icipe has 400 staff to support its research and capacity building programmes located at various sites in Kenya and Ethiopia.

icipe seeks to urgently fill a new opening with a young and dynamic, self-motivated ADMINISTRATIVE ASSISTANT in the Office of the Director General, who is prepared to work long hours to meet tight deadlines. The position is tenable in Nairobi, Kenya at the Duduville campus. This is a local (national) position that offers a two-year contract that is renewable. A competitive compensation package will be offered to the right candidate.

Responsibilities

The successful candidate will be expected to:

1. Assist in handling hard copy and electronic documentation, and inputting data onto the Grant Agreements and MOU databases in an accurate and timely manner;
2. Undertake filing and document labelling;
3. Assist with Governing Council file documents preparation;
4. Update icipe corporate and Project contracts;
5. Carry out photocopying and scanning of documents;
6. Update the visitors records and organise business cards;
7. Receive mail and answer incoming telephone calls;
8. Prepare documents for dispatch by DHL/post/hand delivery.

Knowledge required for performing the job

• Good communication and writing skills;
• Effective organisational and analytical problem solving skills;
• Must be proficient in Microsoft Office suite (Word, Excel, PowerPoint, Access);
• Knowledge of finance and accounting principles will be an added advantage.

Requirements/Qualifications

• University degree in either Management or Administration from a reputable institution.
• Two years' working experience in a commercial, international (or similar environment).

Disposition

The candidate must also possess the following attributes:

• Excellent interpersonal skills.
• Highly effective multi-tasking skills with the ability to coordinate, prioritise and organise the workload.
• Ability to work in a multi-cultural environment.

Reporting

This position reports to the Office and Programme Manager in the Director General's office.

The selected candidate should be available to start as soon as possible.

How to apply

Applications will be accepted up to 28^th May 2014, or until the position is filled, whichever is earlier. Please quote the job reference number NRS/57/052014 on the envelope and application cover letter reference line, or email subject line. Send an application (including current salary details and anticipated remuneration package), with a current CV with names and addresses of 3 referees (including e-mail addresses and fax numbers), copies of transcripts or academic certificates and relevant testimonials, and a one-page write-up on how you consider yourself suitable for the above job to the address below. Electronic copies must be sent to DGAA@icipe.org. Only applications of shortlisted candidates will be acknowledged.

Human Resources Department

icipe—African Insect Science for Food and Health

P.O. Box 30772-00100

Nairobi

Kenya

icipe is an Equal Opportunity Employer