ORGANIZATIONAL CONTEXT
Adeso is an expanding and vibrant African based international development and humanitarian organization. At Adeso, we work with African communities who are yet to realize their full potential; working inside these communities to create environments in which Africans can thrive. Our belief that economic, social and environmental security is the bedrock of a healthy community drives the nature and intent of our programming. We work to prevent and overcome situations that adversely affect community well-being by: reinvigorating the economy, developing skills for life and work, providing humanitarian aid, and influencing policy.
For the past 20 years we have strengthened rural livelihoods through environmental awareness, training, technology transfer and innovative humanitarian projects in pursuit of a peaceful, self-reliant, and greener future. Currently, Adeso has programs in Somalia, Kenya and South Sudan.
Adeso is an exciting and dynamic organization experiencing managed rapid growth. It offers sound employment conditions with opportunities for personal growth and development.
POSITION SUMMARY
Responsible for performing a variety of Human Resource (HR) support duties. The Human Resources Assistant will assists in maintaining the HR database and all employee records and files. S/he will also handle payroll processing and track and report payroll information. In addition, s/he will complete assigned reporting functions involving attendance statistics, termination, hire and transfer data, and other information assigned. The Human Resources Assistant will also provide recommendations regarding the development and administration of HR policies and programs. S/he will also assist in informing new employees of Human Resources policies and programs as needed.
SPECIFIC ROLES AND RESPONSIBILITIES
Administration:
- Maintain effective filing system of project correspondences, reports and all other documents;
- Organize staff meetings, take minutes and circulate them for information sharing with all relevant parties;
- Render (administrative) services and support to the programs and other departments;
- Train staff on office rules and regulations, providing clarification where necessary;
- Communicate with other offices to provide updates on office, HR and management issues;
- Update and maintain office and organizational policies.
Human Resources:
- Apply and interpret HR policies and practices and implementation of these in Adeso’s programs in Northern Somalia;
- Review the HR function and systems in the field, advising on areas for improvement where applicable;
- Be responsible for taking up references and obtaining results of pre-employment medicals where needed in the field;
- Be responsible for issuing field contracts, renewing contracts and keeping management informed of dates of contracts;
- Monitor dates relating to Probationary Periods, Performance Review, and End of Contracts, as well as balances of Annual Leave and sickness absence, updating the Human Resources Officer regularly;
- Advise Project Managers and Head of Departments on issues relating to HR, alerting them in advance when staff contracts should be renewed or terminated;
- Responsible for keeping accurate, updated and well-organized personal files in a safe place;
- Listen to grievances and apply disciplinary measures when and where necessary;
- Maintain field staff database and the personal files for all staff involved in Adeso’s programs in Northern Somalia;
- Manage employee medical scheme, reimbursements etc.;
- Ensure that when a member of staff leaves, an exit interview is conducted, equipment or documents are retrieved, final payments have been arranged with Nairobi office and that the personal file is closed;
- Assist in the field gathering of information for the annual salary review, that will include information from other NGOs and Cost of Living/shopping basket surveys;
- Co-ordinate and advise where possible on Health and Safety issues and security, providing appropriate support to the Program team in Northern Somalia;
- Arrange and monitor induction for all staff and ensure that meetings are arranged, objectives met and that feedback is obtained;
- Ensure that the induction pack is maintained and kept up to date;
- Ensure that all vacancy bulletins are circulated to field offices.
SKILLS AND QUALIFICATIONS
- Diploma in HR/Business administration or secretarial studies or any other relevant field with previous experience in a similar position;
- Substantial knowledge of HR administrative procedures and systems either through experience gained in an international NGO;
- Substantial knowledge of Kenyan employment law and immigration procedures in relation to obtaining work permits;
- Substantial experience in an administrative HR role;
- Fluency in English and Somali - both verbal and written is required.
Desirable
- Computer skills – Word, Excel and email;
- Post graduate qualification in Human Resource Management or working towards the qualification.
- Ability and willingness to travel within Somalia or field program areas
- A strong commitment to diversity issues, equal opportunities and capacity building.
How to apply:
This is a challenging opportunity for a dedicated and highly motivated professional. If you would like to join this dynamic team, please submit your application to jobs.somalia@adesoafrica.org, quoting the position in the email subject matter, by22nd August 2014.
Each application should be addressed to the Regional Human Resources Manager and include the following:
· An updated CV; and
· An application letter which should include cover letter, remuneration requirements and contact information for three work-related referees.
Applications not including all of the above information will not be reviewed. Only short-listed candidates will be contacted.
Adeso is an equal opportunity employer and female candidates are strongly encouraged to apply.