- Key Responsibilities: grant-related post-award functions, including budget and expense analysis, periodic invoicing, financial reporting, labour distribution changes, reconciliations, re-budgeting and grant closeout functions.
- Review all transactions processed in the SAP to ensure that they are accurate and comply with Plan procedures and donor requirements
- Work with Program Managers/Project Manager, Grants and Contracts Coordinator and appropriate Country Office staff in the development of forecast and budget revisions for projects
- Together with the respective Project Managers, prepare accurate financial reports on timely basis
- Prepare monthly budget verse actual report, in donor currency, for assigned projects and highlight variances to respective budget holders and ensure corrective action is taken.
- Process invoices and cost recovery journals for all grant funded projects.
- Review balance sheets accounts reconciliations and ensure timely resolution of reconciling items.
- Review payment vouchers and other journals to ensure proper coding and completeness per required financial standards
- Maintain accurate grant financial records, prepare accurate financial reports and full cost recovery on all grants including maintaining timesheets.
- Train project staff on Plan policies and procedures, SAP, and financial accounting to CBOs and Partners to ensure compliance and improvement of their capacity.
- Ensure proper co-ordination with Sub-recipients /Sub-grants / local implementing partners and build their capacity where need be in assuring office risk is minimized due to non-compliance with donor regulations.
- Ensure timely disbursement of funds to sub-recipients/partners, process liquidation of partner advances and reporting of the same
- Prepare monthly grants and expense verification report
Dealing with Problems:
The post holder will demonstrate a high degree of analytical skills, planning, organizational and facilitation while introducing innovations needed to meet the demands of the operating environment.
Communications and Working Relationships:
Internal – High Contact:
- Country Finance Manager
- Senior Grants and Contracts Coordinator
- Grant funded Project Managers
- Respective Program Managers
- Procurement team
External Relationships:
- External Auditors
- Community Based Organizations/Partners
- Respective Financial Institutions
Knowledge, Skills, Behaviors, and Experience Required to Achieve Role’s Objectives:
Education Qualification, Knowledge and Experience:
· CPA (K) or other professional qualification in accounting
· Bachelors Degree in Finance/Accounting related courses
· At least 5 years relevant grant accounting experience preferably in NGO
· Well versed in computerised accounting applications.
· At least 2 years’ experience at management level.
- Thorough knowledge of finance processes, systems and principles.
- Previous experience in working with large donor grants and good knowledge of the donor environment
Skills specific to the post:
- Strong analytical skills
- Strong facilitation and training skills
- Good administration and effective communication skills
- Ability to work and interact with others at all levels
- Strong planning and organizational skills
- Ability to manage and promote high performing teams
- Use of computer skills
Competencies and values:
· Respect, integrity, diversity, commitment to excellence, adaptability, able to perform under stress, innovation, building relationships, communicating effectively, coaching and mentoring, developing and working in teams, initiating action, planning and organizing.
· Commitment to Plan International’s mission and values.
- Promote and abide by Plan policies and procedures including but not limited to: Gender equality mainstreaming, Child Protection Policy; Code of Conduct and the related mandatory reporting responsibilities.
Physical Environment and Demands:
Typically office environment with moderate field visit demands
Level of Contact with Children:
*Low contact:* No contact or very low frequency of interaction
HOW TO APPLY:
If you meet the requirements of the above position, please visit http://plan-international-kenya.org/jobs/to access the full job description and make an online application. The closing date of applications is 12thMay 2016. This position is open to Nationals Only.
