About IFES
The International Foundation for Electoral Systems (IFES) is an international, non-profit organization that supports the building of democratic societies and the strengthening of transitional democracies. Founded in 1987 as a nonpartisan, non-profit organization, IFES has developed and implemented comprehensive, collaborative democracy solutions in more than 120 countries.
About the project
IFES is currently implementing a capacity-building program in support of Kenya’s electoral process in the areas of Voter Education, conflict mitigation and sustainability of Election Technology, among others.
Position Summary
IFES Kenya seeks to recruit a Program Assistant to be based in Nairobi’s IFES offices. The Program assistant will support the work of the Program Coordinator as well as that of the Conflict Prevention Specialist.
Under the supervision of the Program Coordinator, the principal duties and responsibilities shall include, but not limited to the following: -
Key Responsibilities
- Support in managing and keeping track of activity work plans and training implementation schedules to ensure timely delivery of services and achievement of objectives;
- Support in administrative and logistical programmatic work;
· Undertake information dissemination with the program team and partners to ensure overall program targets and donor obligations are being achieved;
- Support in developing, monitoring and data collection processes and carrying out regular monitoring visits to partners to track program progress;
· Support in coordination of program activities among the partners and government institutions;
· Support the Program Coordinator in development of regular program reports;
· Participate in peace, election and conflict related coordination meetings and professionally represent IFES in these forums;
· Work with project staff to organize and facilitate field visits for donors and IFES staff;
· Act as liaison between IFES and Act whenever called upon;
· Maintain close cooperation with the Finance and Administration departments and other staff to ensure that the program is in full compliance with all the established operational, administrative and financial procedures.
· Other duties as assigned.
Qualifications, Experience and Skills
Academic Qualifications
Bachelor’s degree in a relevant field.
Relevant Experience
At least 3 years’ relevant experience working with civil society organizations involved in good governance, peace building and conflict management or any other relevant field.
Essential competencies
· Excellent written and oral communication skills
· Excellent computer skills
· Good interpersonal and communication skills
· Strong analytical and report writing skills
· Ability to work with minimum supervision
· Result-oriented
Terms and Conditions
Contract: 6 months contingent on funding and performance.
HOW TO APPLY:
If you meet the requirements as contained in the description, please submit (1) a detailed and current CV; (2) an application cover letter demonstrating why you qualify for this opportunity. All applications should be submitted electronically to kenyarecruit@ifes.org, clearly indicating the job position. Only candidates shortlisted for interviews will be contacted.
