Terms of Reference End-term Evaluation of PRM Project Kakuma /Dadaab

Background and Context
DRC has been operating in Kenya since 2005, where it offers humanitarian assistance to refugees and displacement-affected communities by implementing protection and livelihoods activities that increase their self-reliance and expand opportunities for a dignified life. DRC works in Dadaab and Kakuma refugee camps, as well as in Nairobi and Mombasa to assist urban-based refugees.

DRC has been implementing a one-year program funded by United States Department, Bureau for Population Refugees and Migration (PRM), titled ‘Supporting Durable Solutions in Protection and Self-Reliance for Refugees in Kenya’ since September 2015. The project’s overall goal is that refugees have an improved protective environment during displacement and are able to increase their self-reliance. It is expected that after one year, GBV prevention and response mechanisms in Dadaab have been strengthened through community structures and networks; resilience, positive coping and response strategies are enhanced among adolescents and youth in Kakuma; and livelihood development activities provided to refugees and host community in Dadaab and Kakuma have increased their self-reliance. The targeted number of direct beneficiaries is 9,396 (2,340 Kakuma; 7,056 Dadaab).

GBV prevention and response interventions were implemented in Ifo 1 camp in Dadaab and included community sensitization events; capacity building of community-based support structures to strengthen GBV prevention and response; provision of psychosocial support to reported GBV cases, referrals to other service providers where required; livelihoods support for GBV survivors; and scaling up of the “Engaging Men through Accountable Practice” (EMAP) approach to enhance men’s involvement in addressing GBV in the community. Protection interventions in Kakuma targeted adolescents and youth in Kakuma IV camp, mostly new arrivals from the December 2013 South Sudan crisis. DRC activities focused on providing life skills and resilience training, mentorship programme targeting girls and psychosocial support to strengthen youths’ coping responses. Youth were also reached through cultural and sports activities to harness their talents and promote cohesion as well as engagement of youth leaders in voicing and coming up with solutions to youth issues.

Livelihood interventions implemented in the project included tertiary scholarship support as well as business skills and group savings & loaning training for refugee and host communities in Dadaab and Kakuma.

Purpose
The purpose of the consultancy is to assess the extent to which the objectives of the ‘Supporting Durable Solutions in Protection and Self-Reliance for Refugees in Kenya’ project were met. The findings are expected to highlight lessons, best practices and recommendations that can inform ongoing and future programming by DRC in Kenya and similar contexts.

Objectives
The objectives of the evaluation are to 1) assess relevance, efficiency, effectiveness, impact and sustainability of the project, and 2) generate lessons learned to inform sustainable closure of the projects and the next phase of project design and implementation.

The evaluation should respond to the following key questions:

1. Relevance:
   • To what extent did the interventions implemented meet the expectations of the people concerned (men, women, youth and adolescents)?
2. Efficiency:
   • Was the response timely, appropriate and cost effective?
3. Effectiveness:
   • Did the project achieve what it set out to achieve (output/outcome indicator targets set in logframe)?
   • To what extent did the response reduce future vulnerabilities of target groups through specific protection and livelihoods interventions?
4. Impact:
   • What were the intended and unintended, positive and negative, lasting and transitory outcomes of the interventions?
   • What are key contributing factors affecting the achievement or non-achievement of the intended outcomes?
5. Sustainability:
   • Which aspects/components of the interventions implemented have potential for impact and sustainability beyond the project period?
   • Are skills gained being used/likely to continue being used after the project closure?
6. Accountability to affected populations:
   • To what extent did the project adhere to DRC accountability framework, specifically in information sharing, participation of beneficiaries throughout the project cycle (design, implementation, monitoring), gathering and providing feedback to beneficiaries?

Scope of consultancy
The Consultant/Consultancy firm will undertake the evaluation in Kakuma and Dadaab where the activities were implemented. The evaluation will primarily target direct beneficiaries of the project in both locations, but will include sampling of the 2015/2016 PRM project beneficiaries in Dadaab and Kakuma to provide indication of sustainability of DRC interventions. The assignment is expected to begin on 15th August 2016 for a period of 15 days. The consultant will work closely with Programme Development and Grants Manager, Dadaab Area Manager, Kakuma Area Manager, and Monitoring and Evaluation Officer.

The scope of work for this evaluation includes the following:

1. Develop an inception report detailing the process and methodologies to be employed to achieve the objective of this consultancy as stated above. It should include a detailed work plan for this exercise, and present the same to DRC for review and further inputs.
2. Undertake a desk review of the relevant project documents that include the Proposal, Results/Logical Frameworks, Implementation Plans, Project Implementation Reports, and any other relevant documents
3. Design data collection methodology as appropriate, guided by the international evaluation standards and relevant framework(s).
4. Design, develop, critique (with DRC team) and refine data collection tools
5. Carry out data collection, entry and analysis and write up end term evaluation report. The format of the report shall include the following:
6. Executive Summary (max 2 pages)
7. Preliminary pages – Acknowledgment, Acronyms and Table of contents
8. Main text, to include:
9. Background Information: Brief on the project and context;
10. Evaluation purpose and objectives; study limitations
11. Methodology: Design, Sampling technique and Sample size
12. Findings: Analysis based on objectives and interpretation. Where possible include photos that support findings e.g. illustrating livelihoods outcomes
13. Key accomplishments and summary of project assessment
14. Lessons learnt, best practices and opportunities for improvement
15. Recommendations
16. Appendices: tools, ToR, list of respondents, bibliography, etc.
17. Present the draft report to DRC team for review before producing a final draft
18. Hold debrief meeting to reflect on findings and recommendations
19. Develop an evaluation lessons learned note based on a template to be provided by DRC (as per DRC Evaluation Policy, this document will be shared with the Country Director, Regional MEL Advisor and HQ MEL department)
20. Submit a Final End Term Evaluation Report to DRC (soft copy in 2 CDs and 4 bound hard copies)

Methodology

1. The consultant/consultancy firm will be required to provide a detailed methodology of how he/she will carry out the evaluation.
2. The consultant is expected to determine the outlines/structure of the report in line with the proposed sections in the scope of work above.
3. The consultant should conduct a desk review with documents provided by DRC and documents furnished from the consultants own references. All references need to be listed in the final report.
4. The consultant is requested to use participatory approaches to collect information from staff, refugees and other key informants. The information must be qualitative and quantitative.
5. The consultant is expected to plan his/her work and ensure sufficient time is spent in the field collecting data.
6. The consultant is required to submit a draft report for review and make the necessary changes as directed by DRC technical staff. The report will be deemed finalized when the Country Director signs it off.
7. All auxiliary staffing will be selected and managed by the consultant.

The evaluators should take all reasonable steps to ensure that the evaluation is designed and conducted to respect and protect the rights and welfare of the people and communities involved and to ensure that the evaluation is technically accurate and reliable, is conducted in a transparent and impartial manner, and contributes to organizational learning and accountability. Any photos and or stories documented should have informed consent of beneficiaries.

Key deliverables/outputs

1. Inception report
2. Four (4) good quality bound hard copies of the evaluation report (well formatted and printed on good quality paper)
3. Soft copy of the report in two (2) CDs
4. Study materials including soft copies of all data sets both quantitative and qualitative
5. List of respondents to be annexed to the report
6. Final report (20-25 pages) excluding annexes
7. One (1) Evaluation lessons learned note (2 pages max, highlighting two key findings that are relevant for DRC programming in similar contexts. One finding needs to address a best practice and the other finding is to address a challenge or failure that DRC as an organization can learn from

Duration
The timeframe for this consultancy is 15 days, from the time the contract is signed.

Profile/Qualifications
Academic:
Post-graduate/Bachelor’s degree in social sciences, community development, refugee studies, and humanitarian law or other social sciences related subjects

Experience & skills:

1. At least seven years of experience in quantitative and qualitative data collection skills and methodologies in completing assessments, reviews and evaluations with the UN, international NGOs and/or NGO sector
2. Good research and analytical skills
3. Excellent written and spoken English
4. Excellent facilitation skills
5. Strong report writing, data collection, data analysis skills
6. Familiarity with community-based and participatory approaches
7. Demonstrate sound knowledge of leading and conducting monitoring, reviews and evaluations
8. High level, up-to-date knowledge and understanding of livelihood and protection in refugee/displacement context

Commitments
DRC has a Humanitarian Accountability Framework, outlining its global accountability committments. All staff are required to contribute to the achievement of this framework (https://drc.ngo/how-we-work/accountability-framework).

Reporting Arrangements
The Programme Development and Grants Manager is the overall in charge of the consultancy. The review will be supervised by the Monitoring and Evaluation Officer. The consultant will also work closely with the Area Managers in Dadaab and Kakuma when undertaking fieldwork.

General
Terms and Conditions
The Consultant must be available to commence the end-term review by 15th August 2016 and able to provide draft report by the 31st August, 2016.

1. The consultant should adhere to the UNHCR coordinated security guidelines. DRC does not guarantee security of the consultant and will therefore not be liable for any eventuality.
2. Nevertheless, any relevant security updates will be shared with the consultant when necessary. The consultant must abide by DRC security rules and directives
3. The consultant must complete work within the stipulated time frame
4. The consultant must operate within the budget allocated.
5. The consultant must adhere to and sign DRC’s Code of Conduct

For general information about the Danish Refugee Council, please visit www.drc.ngo.

DRC’s Responsibilities
DRC will:

1. Provide information on the context and project, contact numbers for relevant people
2. Accompany the consultant into the camps as mutually agreed between DRC and the consultant
3. Set up meeting with beneficiaries and non-beneficiaries
4. Make arrangements for accommodation in Dadaab and Kakuma; but consultant will be charged for accommodation and meals.
5. Provide consolidated feedback/guidance on draft reports

Evaluation and Award of Consultancy
DRC will evaluate the proposals and award the assignment based on technical and financial feasibility. DRC reserves the right to accept or reject any proposal received without giving reasons and is not bound to accept the lowest or the highest bidder

HOW TO APPLY:

Application Process
Interested applicants who meet the required profile are invited to submit an expression of interest including:

1. CV with details of qualifications, experience, contact details and names of three referees
2. Technical proposal that summarizes your understanding of the TOR, the proposed approach and tools to be used for the assignment,
3. Financial proposal providing cost estimates of daily consultancy fees
4. The foreseen work plan for the days
5. Contacts of three organizations that have recently contracted you to carry out a similar assignment

Interested parties should forward the expression of interest, in English on this link www.drc.ngo under vacancies no later than 8th August 2016

If you have questions or are facing problems with the online application process, please contact job@drc.ngo