1. Chief of Party
Program Overview
Pathfinder is seeking a Chief of Party candidate for the USAID Kenya HIV Service Delivery Support Activity (HSDSA) Program. The primary focus of the activity is to identify, link, treat, and retain HIV+ Kenyans within the existing service delivery platform (sites) across focus counties.
This activity will integrate services previously operationalized by other implementing partners such as training, hiring of human resources, and facility-based commodity quantification, ordering, stocking, issuing, and resupply/reporting.
The goal of the activity is to increase access and coverage for HIV prevention, care and treatment services towards achieving the “90-90-90” targets.
Position Purpose
The Chief of Party has overall responsibility for leading and managing the HSDSA project in Kenya to ensure that the project achieves its intended impact. S/he provides strategic leadership and managerial oversight of the administrative, programmatic, technical, and operational aspects of the Project.
The Chief of Party oversees the day-to-day work of the Project and is responsible for the effective use and deployment of staff and financial resources to achieve project targets.
S/he is accountable for all aspects of the Project’s effective management, including financial and budgetary oversight, timely implementation of activities, and stakeholder relationship management.
Key Responsibilities
· Provide strategic direction of project activities. Develop and update the project strategic plan, ensuring that programmatic directions are technically sound, evidence-based and consistent with national priorities.
· Ensure that project performance objectives and mandated deliverables such as technical activities, annual work plans and programmatic/financial/technical reports are carried out in a timely fashion and meet the highest quality standards.
· Provide leadership and direction to Monitoring and Evaluation strategies, frameworks, plans and indicators to capture project performance and results. Lead a periodic implementation review process to monitor progress and to identify specific actions that may be needed to achieve expected results.
· In collaboration with project staff, establish and maintain the ongoing administrative and financial operations of Project offices, ensuring compliance with Pathfinder International’s policy and USAID contract provisions.
· Ensure that appropriate security guidelines and procedures are established, maintained, updated regularly and adhered to by the project staff. Monitor the security situation and provide leadership for staff in emergencies.
· Employ appropriate management procedures to ensure that all resources are in place, adhered to, and in compliance with donor rules and regulations.
· Work with Pathfinder International Headquarters and Country Office to develop policies and procedures that improve efficiency and quality.
· Select, hire, and supervise staff and subcontractors; assign roles and responsibilities, manage performance.
· Develop, monitor and revise budget pipeline and conduct monthly reviews to ensure accountability of all Project activities as well as the accurate and timely reporting of finance deliverables.
· Approve expenditures in accordance with Pathfinder International and USAID procedures, cost principles, and regulations.
· In coordination with Pathfinder International Contracts Officer, contract with and manage local individuals/organizations for identified tasks in compliance with USAID and Pathfinder International procedures. Negotiate consultancy.
· Partner successfully with Pathfinder International’s Country Representative and Headquarters financial, technical, and operations backstop officers by providing accurate and timely reporting and updates on the Project progress and challenges.
· Cultivate and strengthen positive, productive relationships with USAID, partners, Ministry of Health and other governmental agencies ensuring that Pathfinder International is consistently viewed as an effective implementing partner in meeting and achieving project targets.
· Manage and coordinate activities of subcontractors and partners to create synergy and ensure that project responsibilities are carried out in accordance with donor regulations.
· Document Project achievements for communications materials such as the annual reports, brochures, and website updates.
· Identify prospective business development opportunities.
· Assist Development teams in planning for and developing proposal submissions.
· Perform other tasks to ensure effective implementation of the project as required.
Basic Requirements
· Master’s degree in Public Health, social sciences, international development or related field.
· Extensive experience living and working in Kenya.
· Minimum of ten years of experience managing mid-to-large scale donor-funded projects in HIV program areas in developing and transitioning countries.
· Hands-on experience working effectively with senior Government personnel, international organizations, NGO partners, host country governments, and U. S. Government Agencies.
· Demonstrated experience successfully fulfilling performance objectives, including the timely implementation and reporting of donor-funded program activities.
· Significant operations and financial management experience in developing countries.
· Proven experience in designing, implementing, monitoring, and evaluating development and intervention activities with USAID.
· Direct senior staff supervision experience required.
· In-depth knowledge of public and/or private health systems, decentralization of services, and the latest professional developments in HIV prevention, care and treatment, and maternal and child health.
· Demonstrated management skills working with complex programs involving short deadlines, multiple tasks, intense pressure to perform, and coordination with multiple partners.
· Thorough understanding of and ability to analyze financial documents, projections, expenditures and accruals.
· Excellent diplomatic, interpersonal and communication (written and verbal) skills.
· Demonstrated capabilities in institutional capacity building, and high-level strategic visioning and leadership.
· Proven ability to create and maintain effective working relations with senior Government personnel, international organizations, NGO partners, host country governments, and U. S. Government Agencies.
· Demonstrated ability to manage, motivate, mentor and direct all levels of staff while creating a positive team environment.
· Familiarity with community-based approaches for service delivery and procedures in the implementation of donor assisted projects.
· Excellent knowledge of the political, social, economic, and cultural context of working in Kenya and thorough understanding of applicable US Government regulations and administrative procedures.
· Strong representation skills including the ability to present results and products to USAID and other key stakeholders such as the Ministry of Health.
· Expert computer skills in Microsoft Office Suite applications, including Word, Excel, PowerPoint and Outlook.
· Must be fluent in English.
· Position requires extensive in-country travel.
· Occasional travel to the US Headquarters may be required.
2. Deputy Chief of Party
Program Overview
Pathfinder is seeking a Deputy Chief of Party candidate for the USAID Kenya HIV Service Delivery Support Activity (HSDSA) Program. The primary focus of the activity is to identify, link, treat, and retain HIV+ Kenyans within the existing service delivery platform (sites) across focus counties.
This activity will integrate services previously operationalized by other implementing partners such as training, hiring of human resources, and facility-based commodity quantification, ordering, stocking, issuing, and resupply/reporting.
The goal of the activity is to increase access and coverage for HIV prevention, care and treatment services towards achieving the “90-90-90” targets.
Position Purpose
The Deputy Chief of Party is responsible for overseeing all programming, including ensuring the technical quality of services. The Deputy Chief of Party works with sub-partners to decide on targets, oversees the development and execution of community action plans, monitors the implementation of the work plans, works with the Deputy Chief of Party to facilitate operational capacity building initiatives, directly facilitates technical capacity building, and supports coordination with local government and other key partners.
The Deputy Chief of Party directs and supervises senior program staff and consultants.
Key Responsibilities
Strategic Technical Leadership
Basic Requirements
§ Master’s degree in public health, social sciences, or other related field.
§ At least 7 years of senior-level experience managing large, complex HIV and FP/RH/MCH projects.
§ At least 5 years of supervision experience
§ Demonstrated experience in successfully fulfilling performance objectives, including the timely implementation and reporting of donor-funded program activities.
§ Demonstrated experience planning, designing, implementing, monitoring, and evaluating projects
§ Experience managing USAID-funded health programming.
§ Comprehensive knowledge of the health context and structural issues in Kenya including socioeconomic, institutional and policy issues that are related to essential services in population, health, and nutrition.
§ Proven ability to create and maintain effective working relations with senior Government personnel, international organizations, NGO partners, host country governments, and U. S. Government Agencies.
§ Experience working with public and private partners and stakeholders at all levels (national to community).
§ Proven ability to manage, motivate, and mentor staff at all levels and create a positive team environment.
§ Experience working with complex programs involving short deadlines, multiple tasks, in coordination with multiple partners, to achieve expected results.
§ Excellent diplomatic, interpersonal, communication, and presentation skills.
§ Expert computer skills in Microsoft Office applications, including Word, Excel, PowerPoint and Outlook.
§ Fluency in English.
§ In-country travel to field operations required with occasional travel to headquarters as necessary.
3. Director of Finance
Position Purpose
The Director of Finance is responsible for overseeing project finances. The Director of Finance will supervise all grant and contract management and reporting on contract and grant performance as well as provide financial and technical management to ensure best use of resources by preparing sound budgets, monitoring project expenses, and ensuring timely preparation of USAID financial reports.
Key Responsibilities
· Oversee the project’s management of financial functions ensuring donor/contract compliance.
· Develop and prepare budget forecasts and manage expenses within approved budget.
· Develop and maintain appropriate systems and cost-effective, timely procedures and controls such as cash management, vendor payments, and budgeting to properly disburse, account, budget, and report funds.
· Oversee the timely and accurate preparation and submission of regular financial statements and other cost reports to headquarters and USAID, including providing guidance to project staff and partners.
· Report on financial results and approve monthly/quarterly financial plans and reports.
· Assist the COP in the successful implementation of the project including the timely completion of high-quality, budget forecasts and financial statements.
· In collaboration with Human Resources department, identify, select, manage performance of, and mentor finance staff ensuring professional growth and development as well as capacity building.
· Oversee subgrantees/subcontractors ensuring adherence to donor, organizational, and host country policies and build capacity of local organizations to become successful and sustainable quality service providers.
· Analyze and present financial reports in an accurate and timely manner; clearly communicate monthly and annual financial statements; collate financial reporting materials for all donor segments, and oversee all financial, project/program and grants accounting.
· Coordinate and lead the annual audit process, liaise with external auditors and the finance team and Senior Management team; assess any changes necessary.
· Update and implement all necessary business policies and accounting practices; improve the finance department’s overall policy and procedure manual.
· Effectively communicate and present the critical financial matters to members of senior management team.
· Implement financial operations of the program, ensuring compliance with agency standards and practices, local laws and donor policy and contract provisions.
· Manage funds at local bank account and approve expenditures in accordance with Pathfinder and donor procedures, cost principles, and regulations.
· Contract and manage local individuals/organizations for identified tasks according to donor and agency procedures; negotiate consultancy agreements, provide training and/or develop capacity of local partners.
· Assist COP in addressing financial issues related to the project.
Basic Requirements
· Master’s degree or higher in Business Administration, Finance, Accounting, or relevant field, and at least 8 years of demonstrated experience in financial management of large-scale, complex, international development assistance programs.
· In-depth knowledge of U.S. Government financial management rules and regulations.
· Proven expertise in finance, accounting and auditing, including automated financial systems, as well as results-oriented grants management, including financial planning, monitoring of grant compliance and management and establishment of internal controls.
· Proven ability to function effectively with multiple host-country counterparts in both the public and NGO sectors.
· Experience managing USAID contracts and overseeing international and local subcontractors and grantees.
· Demonstrated success managing multi-million dollar, donor-funded programs through development of cost-efficient budgeting, management of appropriate spending to support project impact, and regular monitoring of financials for programmatic revisions and accruate, timely reporting.
· Demonstrated ability in analyzing finanical documents, projections, expenditures, and accruals.
· Ability to translate financial concepts and to effectively collaborate with programmatic and fundraising colleagues who do not necessarily have finance backgrounds.
· Proven ability to manage, motivate, and mentor staff at all levels and create a positive team environment.
· Experience working with complex programs involving short deadlines, multiple tasks, in coordination with multiple partners, to achieve expected results.
· Excellent diplomatic, interpersonal, communication, and presentation skills.
· Fluency in English required.
· Strong computer skills in accounting software systems and Microsoft Office Suite applications, including Word, Excel, PowerPoint and Outlook.
· Familiarity with the political, social, economic and cultural context of working in Kenya.
· In-country travel to field operations required with occasional travel to headquarters as necessary.
4. Director of Monitoring and Evaluation
Position Purpose
The Director of M&E is responsible for all monitoring, evaluation and reporting activities under the award. The Director of M&E leads the development of and manages the Monitoring and Evaluation Plan (M&E Plan).
The Director of M&E develops and maintains systems to collect and analyze information on inputs, outputs, outcomes and impact of the program.
She/he conducts supportive supervisory visits to sub-grantees to observe, monitor, guide, and provide feedback on the use of data and indicators; analyze monthly data, and support training of M&E personnel in quality assurance methods.
Key Responsibilities
· Works closely with USAID to develop and implement performance monitoring plans, including identification of project inputs, outputs, outcomes, performance indicators, and targets as well as establishing a baseline; designs and implements data-collection and performance reporting systems; provides field-based technical assistance and monitoring of M&E systems; and reporting.
· Consults with USAID and other stakeholders to establish a transparent, reliable, and valid M&E system that can easily be tracked and verified.
· Ensures that the M&E system is a cost-effective, results-orientated system that provides USAID and the program with necessary information to assess the progress, effectiveness, and outcome of activities.
· Collaborates with partners to develop individual and M&E work and training plans as appropriate.
· Develops/adapts tools for data collection; designs and implements surveys and other data collection tasks.
· Designs/adapts project performance monitoring database to report national and global indicator and performance indicator data quarterly to project managers, COP, and Pathfinder headquarters.
· Ensures that the findings of service-oriented, strategic analysis and research (e.g., cost studies, client-segmentation studies, unmet need studies, client-satisfaction studies) are used to inform program strategies and to refine performance monitoring plans and planning frameworks.
· Ensures that the performance monitoring plans and strategic implementation frameworks are complementary and consistent.
· Maintains effective working relationships with all government agencies, donors, and international partners.
· Oversees implementation of the project’s baseline and end-of-project surveys.
· Documents project achievements against targets using monitoring data and works with project staff to document the factors behind gaps and over achievements.
· Institutes regular use of performance monitoring data among project managers, Country Offices, and other relevant Pathfinder staff.
· Identifies best practices and state-of-the art approaches to the program activities and evaluates them.
· Plans for and selects qualified consultants and critically assesses consultant reports and other deliverables.
· Disseminates information on project evaluations through written reports, conference presentations, and publications, and assists project staff to do likewise.
· Uses data to systematically and consistently document achievements, success stories, and best practices.
· Supervises M&E team members to:
o Manage production of data to meet all reporting requirements including quarterly and annual reports, research, technical reports, presentations, etc.
o Ensure that all data are up to date and ready for immediate use.
o Review quarterly reports prior to submission to donors and headquarters.
o Assist project technical staff with preparation of reports as appropriate.
· Builds capacity of Pathfinder staff, especially project staff, on the use of data for decision making and performance improvement.
· Conducts field-based monitoring, technical assistance and training to program teams, sub-grantees and partner organizations as necessary.
· Provides overall guidance and manages all the M&E related efforts, communicating and coordinating as needed with headquarters M&E and other staff.
· Carries out other duties and special assignments, as required.
Basic Requirements
· Master’s degree in a public health field, social science, economics, or relevant discipline.
· Significant study in fields relevant to HIV care and support, FP/RH/MCH project, international development and/or program monitoring and evaluation.
· Strong background or formal training in evaluating international development programs such as but not limited to, Maternal and Child Health, Family Planning and Reproductive Health and HIV/AIDS.
· At least 5 years of experience related to monitoring, evaluating and reporting on programs related to FP/RH/MCH HIV or international development in developing countries.
For more information and job application details, see;Pathfinder Website
