Background
Danish Deming Group (DDG) is a department under Danish Refugee Council (DRC). Danish Demining Group’s (DDG) mandate is to recreate a safe environment where people are free from the threat of landmines, explosive remnants of war and small arms and light weapons. DDG has operated in Somaliland since 1999 and in South Central Somalia since 2007 clearing mines and other explosive remnants of war. The organisation now implements an armed violence reduction (AVR) programme which includes the following types of activities: participatory community and district-level safety projects, community driven development, conflict prevention and management, community-police relationship building, mine risk education, explosive ordnance disposal, firearms safety education, physical security and stockpile management of firearms, and support to the review of policy and legislation on small arms and light weapons.
Purpose
The DDG Logistics Department in Garowe is responsible for all Logistical functions in Puntland with sub-offices in ELY, Golgobob, Qardo and main Office in Garowe. The Logistics and Procurement Assistant supports the Logistics and Procurement Officer to manage procurement; Fleet, warehousing, Asset and ensuring procedures and compliance issues are followed. The DDG Logistics Department in Puntland ensures donor and DDG compliance as well as Government laws Governing local laws in tendering etc and procedures are followed; The Logistics Department provides timely assistance to the Program team in Ely, Garowe and Golgodob to ensure that Program implementation is effective and cost efficient.
ESSENTIAL JOB FUNCTIONS:
Logistics:
· Ensure timely transmission of logistics monitoring information, stock levels and distribution status to the Logistics officer and develop key performance indicators by which localized logistics contracts can be managed.
· Ensure weekly and Monthly logistics report (such as fleet Management, Procurement tracking report, Inventory Updates, Warehouse reports etc) are generated and is shared with the relevant stakeholders in Puntland.
Procurement:
· Carryout procurement activities and work relating to procurement and supply for the Puntland including supporting staff on the issue of specifications, quotes, ordering, packaging, storage and transportation of supplies.
· Liaise with the program team to ensure timely processing of procurement requests and delivery of the same to the required destinations following the laid down procedures and donor regulations.
· Ensure proper understanding and adherence to donor and DRC rules and regulations in Puntland and that all procurement documents are timely completed, have complete and accurate support documentation and are appropriately filed.
· Ensure proper storage as per the guidelines
Stock management
- Ensure that program staff carries out close inspection of Project items and materials delivered to the stores, to ensure that they are at the right quantity and quality and monthly stock updates is circulated throughout the staff.
- Ensure that unified warehouse documents are used throughout Puntland offices and that Sub-offices gets training on receiving and dispatching goods
- Conduct periodic stock checks and prepares monthly stock reports where defects and loses and captured and shared with the relevant staff/management.
Inventory Management:
- Reads and has a clear understanding of the DDG Asset management manual and all related procedures; and properly handle DDG assets and inventory in Puntland.
- Ensures that asset movement is logged into the DDG asset documents (asset transfer) and ensure records are filed and available in each area office in Puntland.
- Ensure proper filling and update of the inventory spread sheet so that it can be share with donors and stakeholders.
- Ensure that DDG asset is properly and uniformly tagged and coded and that asset verification exercise takes place at least twice a year in each location.
Reporting Arrangements
The Logistics Assistant reports to Logistics and Procurement Officer
Commitments: DRC has a Humanitarian Accountability Framework, outlining its global accountability committments. All staff are required to contribute to the achievement of this framework (http://www.drc.dk/HAF.4265.0.html)
Professional qualifications
· Degree or Diploma in Business Administration or Purchasing and Supplies. Diploma Level preferable from Chartered Institute of Purchasing and Supply (CIPS, UK) with at least 2-years work experience in relevant field will be considered
· High integrity, pro-active, stable, robust character and a good team-player
· Excellent communication skills
· Excellent analytical and negotiation skills.
· Substantial within carrying out actual procurement
· Experience in working in NGOs
· Proven commitment to accountability practices.
· Proven ability to prioritize tasks, meet deadlines and work with limited supervision
· Knowledge of computers: word processing, database management packages.
· Knowledge of English language and the local working language of the duty station is a requirement.
Conditions
Duty station: Garowe, Somalia travel to other areas in Puntland is required
Start date: 1st January 2014
HOW TO APPLY:
Interested candidates who meet the required qualifications and experience are invited to submit an updated CV (no longer than four pages) and cover letter explaining their motivation and why they are suited for the post. Only motivated applications that address the stipulated duties and meet the required qualifications sent together with a CV, in English and marked “Logistics and Procurement Assistant, Garowe - Puntland,DDG Somalia”
We only accept applications sent to: soffpunt@ddgsomalia.orgby the 26th Nov 2014.
