VACANCY ANNOUNCEMENT
Issued on: 21 November 2014
Issued on: 21 November 2014
ORGANIZATIONAL LOCATION:UN-HABITAT
DUTY STATION:Nairobi
FUNCTIONAL TITLE:Local Individual Contractor
DURATION:6 work months with possibility of extension
CLOSING DATE:****28 November 2014
BACKGROUND
The UN Joint Programme on Local Governance and Decentralised Service Delivery for Somalia (JPLG) has established an important platform for seizing the development moment and is also a programme that has translated many of the ambitions of the ‘One UN’ principles into tangible improvements in aid and wider development effectiveness.
It is against this background that JPLG, launched in 2008 for a period of five years, is to be continued for a second phase of five years running from 2013 through 2017 referred to as JPLG II. The Joint Programme, which has five partners including ILO, UNCDF, UNDP, UN-Habitat and UNICEF, is aligned with the UN Somali Assistance Strategy (UNSAS), 2010 – 2015 and contributes to at least five of the Millennium Development Goals (MDGs). JPLG II will build on the successes achieved during the past five years and will maintain the same focus of strengthening local government as a means of enhancing the delivery of services to citizens and restoring confidence and credibility in the state. It will also improve state-citizen relations by linking local governments to their constituent communities and will engage the private sector transparently and accountably.
The overall objective of JPGL II is to promote improvements in local governance quality that can contribute to peace consolidation, development and equitable service delivery. The programme outcomes are structured around three mutually reinforcing strategies:
- Supporting policy and legislative reforms for functional, fiscal and administrative decentralization that clarify and enhance the role of local government, its relationship to central government, and as a means to improve local service delivery,
- Improving local government capacity for equitable service delivery,
- Improving and expanding the delivery of sustainable services to citizens in an equitable, responsive and socially accountable manner and promoting local economic environment.
Responsibilities
Under the overall coordination of the JPLG Programme Manager, and the supervision of the JPLG Programme Officer, the Local Individual Contractor will support the sound project management, financial and administrative management of the implementation and monitoring of activities related to the JPLG. He/she will be consistent in the application of appropriate policies, guidelines and procedures and be effective in timely liaison and interaction with colleagues and concerned stakeholders/parties internally and externally.
The Local Individual Contractor will be responsible for the following:
Programme/ Projects Management
- Provide assistance in preparations of documents related to preparation of quarterly reports and monitoring and evaluation of the programme activity
- Contribute in the preparation of contractual documentation for consultants by ensuring that selected candidates submit all required documentation and dispatched
- Provide assistance in preparations of documents related to agreements documents for Agreements of Cooperation and all other legal instruments applicable in the implementation of the programme and project activities
- Contribute in the procurement process working in collaboration with relevant stakeholders in Nairobi and field offices in Somalia by placing requests for procurement and payments and follow up on progress reporting in a timely manner in case of potential delay
- Provide assistance in implementation of project/operational strategies and research for JPLG
- Support with Logistics- Make flight bookings; prepare travel requests/ authorizations, make travel/transport arrangements, as well as general coordination of logistics
Other duties
- Maintain regular documents/reports/guidelines that have a bearing on matters related JPLG
- Establish and maintain an excel sheet for tracking procurement, consultant and AoC processes
- Assist in the establishment of a filing system
- Make necessary arrangements for meetings and conference facilities in Nairobi as required
- Assist obtaining relevant information as required
Delivereables;
- A project management database with all the categories of documentation mentioned above.
- A File Plan for all JPLG records
COMPETENCIES (maximum of five)
Professionalism
Shows pride in work and achievements; demonstrates professional competence and mastery in delivering on UN-Habitat/JPLG mandate; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; Remains calm in stressful situations; takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas.
Shows pride in work and achievements; demonstrates professional competence and mastery in delivering on UN-Habitat/JPLG mandate; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; Remains calm in stressful situations; takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas.
Communication
Speaks and writes clearly and effectively; listens to others, correctly interprets messages from others and responds appropriately; asks questions to clarify, and exhibits interest in having two-way communication; tailors language, tone, style and format to match the audience; demonstrates openness in sharing information and keeping people informed.
Speaks and writes clearly and effectively; listens to others, correctly interprets messages from others and responds appropriately; asks questions to clarify, and exhibits interest in having two-way communication; tailors language, tone, style and format to match the audience; demonstrates openness in sharing information and keeping people informed.
Planning and Organizing
Develops clear goals that are consistent with agreed strategies; identifies priority activities and assignments; adjusts priorities as required; allocates appropriate amount of time and resources for completing work; foresees risks and allows for contingencies when planning; monitors and adjusts plans and actions as necessary; uses time efficiently.
Develops clear goals that are consistent with agreed strategies; identifies priority activities and assignments; adjusts priorities as required; allocates appropriate amount of time and resources for completing work; foresees risks and allows for contingencies when planning; monitors and adjusts plans and actions as necessary; uses time efficiently.
Client Orientation
Considers all those to whom services are provided to be “clients” and seeks to see things from clients’ point of view; establishes and maintains productive partnerships with clients by gaining their trust and respect; identifies clients’ needs and matches them to appropriate solutions; monitors ongoing developments inside and outside the clients’ environment to keep informed and anticipate problems; keeps clients informed of progress or setbacks in progress and meets deadline for delivery of products or services to client
Considers all those to whom services are provided to be “clients” and seeks to see things from clients’ point of view; establishes and maintains productive partnerships with clients by gaining their trust and respect; identifies clients’ needs and matches them to appropriate solutions; monitors ongoing developments inside and outside the clients’ environment to keep informed and anticipate problems; keeps clients informed of progress or setbacks in progress and meets deadline for delivery of products or services to client
EDUCATION
HS Diploma is required.
University degree (BA. or equivalent) in development studies, international relations or any related fields is an added advantage
University degree (BA. or equivalent) in development studies, international relations or any related fields is an added advantage
WORK EXPERIENCE
Experience in administrative procedures in support of project management or related fields for International Organizations. Experience in communication as well as reporting is required. Candidates who have experience working for post-conflict countries is preferred.
LANGUAGE SKILLS
Fluency in oral and written English is required.
OTHER SKILLS
- Promote the vision, mission, and strategic goals of UN-Habitat
- Willingness to travel to Somalia
- Results-oriented, flexible and problem-solving attitude
- Display cultural, gender, religion, race, nationality and age sensitivity and adaptability
- Fully competent in report/project writing skills
REMUNERATION
Payments will be based on deliverables over the consultancy period. There are set remuneration rates for consultancies. The rate is determined by functions performed and experience of the consultant. The fees will be paid as per agreement.
Payments will be based on deliverables over the consultancy period. There are set remuneration rates for consultancies. The rate is determined by functions performed and experience of the consultant. The fees will be paid as per agreement.
HOW TO APPLY:
Applications should include:
• Cover memo (maximum 1 page)
• CV in the PHP format, accessible through the INSPIRA website (inspira.un.org) Please note, if using INSPIRA for the first time, you need to register in order to activate your account, which will allow you to log in and create a personal History Profile.
• The PHP should be attached to the application as a PDF file.
• Summary CV (maximum 2 pages), indicating the following information:
• Cover memo (maximum 1 page)
• CV in the PHP format, accessible through the INSPIRA website (inspira.un.org) Please note, if using INSPIRA for the first time, you need to register in order to activate your account, which will allow you to log in and create a personal History Profile.
• The PHP should be attached to the application as a PDF file.
• Summary CV (maximum 2 pages), indicating the following information:
- Educational Background (incl. dates)
- Professional Experience (assignments, tasks, achievements, duration by years/ months)
- Other Experience and Expertise (e.g. Internships/ voluntary work, etc.)
- Expertise and preferences regarding location of potential assignments
- Expectations regarding remuneration
• Cover memo (maximum 1 page)
Please also be advised that since April 15th 2010, applicants for consultancies must be part of the
UN-HABITAT e-Roster in order for their application to be considered. You can reach the e-Roster
through the following link: http://e-roster.unhabitat.org
UN-HABITAT e-Roster in order for their application to be considered. You can reach the e-Roster
through the following link: http://e-roster.unhabitat.org
All applications should be submitted to:
UN-HABITAT Somalia Office
P.O. Box 30030, 00100 Nairobi, Kenya
Email: un-habitat.som@unhabitat.org
UN-HABITAT Somalia Office
P.O. Box 30030, 00100 Nairobi, Kenya
Email: un-habitat.som@unhabitat.org
Deadline for applications: 28 November 2014
UN-HABITAT does not charge a fee at any stage of the recruitment process. If you have any questions concerning persons or companies claiming to be recruiting on behalf of these offices and requesting the payment of a fee, please contact: recruitment@unon.org
