TERMS OF REFERENCE
PositionSpecial AssistantPlace of Performance Mogadishu, SomaliaContract Duration 06 MonthsStarting Date ASAP
OVERVIEW OF CTG GLOBAL
CTG Global is a managed service company specializing in Recruitment, Management Consultancy, Human Resources support services and Monitoring & Evaluation in post disaster and post conflict countries around the world.
CTG Global provides services to UN agencies, humanitarian organizations, government, non-governmental organizations and corporates that enables public and private sectors to focus on their core business and the achievement of their objectives in hostile and threatening environments as we provide a safe and secure environment for them to do so and alleviate them of their risks, crisis and personnel management problems.
OVERVIEW OF THE POSITION
The Mine Action Cluster (MAC), within the Global Partner Services Office (GPSO), is a principal service provider to the United Nations, governments of mine-affected countries and other partners. The Mine Action Cluster was established in 1997. Based in New York, it has helped partners to significantly improve the lives of people in more than 30 countries across the world. The Mine Action Cluster supports emergency, post-conflict and peacekeeping operations. It delivers fast procurement, recruitment and management services to facilitate humanitarian aid and launch emergency mine clearance. The cluster is responsible for administration, as well as providing support and overseeing the day-to-day management of the project field offices, in line with the partners’ requirements and our client’s rules and regulations. It is headed by the Cluster Chief who has overall authority and accountability for the performance of the Mine Action Cluster on behalf of its partners.
The United Nations Mine Action Service (UNMAS) draws upon the services of our client to support explosive hazard management activities, and work with the Somali Security Sector on institution-building. As part of UNSOA and UNSOM, the programme supports the objectives of the African Union and the UN political mission in Somalia. Regarding the latter, UNMAS is a component of the Rule of Law and Security Institutions Group (ROLSIG), with daily interaction on security sector and political operations. This position will support the relationship with UNSOM ROLSIG.
GENERAL FUNCTIONS
Research, analyse and report on relevant information to the Director of UNSOM ROLSIG. He/she will monitor and update on security and safety matters related to day-to-day and broader operations, ensuring that the Director is aware of broad based UN policy and strategy, and able to integrate these strategic directives into operations.
He/she will be responsible for the following duties: Analyses information contained in communications and publications received from different sources, including the press; maintains up-to-date knowledge of events relating to the remit of the office in a specified area or subject matter;
Prepares minutes, reports, briefing notes, background papers and talking points for meetings and other events;
· Prepares summaries, correspondence, notes, memoranda, and drafts a variety of correspondence;
· Prepares responses to queries on behalf of the Director and edit and ensure the quality of outgoing documents submitted for the Director's review and approval;
· Responds to requests for information (verbal and written) from a range of sources with respect to operational issues;
· Creates systems to track project progress and provides up to date information on the functioning of the Division, bring problems and issues to the attention of the Director and assist in formulating options and solutions to address them;
· Ensure the schedule of the Director is organized and relevant documentation is prepared efficiently and in a timely manner;
· Attends meetings and prepare minutes, as required;
· Participates in field visits, as required;
· Performs other related duties, as required.
Monitoring and Progress Controls
Final Product
ESSENTIAL EXPERIENCE
Education
· Advanced University Degree (Master’s Degree or equivalent) in the field of international relations, political science, public policy or related field; or
· First level university degree combined with relevant experience may be accepted in lieu of the advanced university degree
Work Experience
· At least 2 years of progressively responsible experience in policy analysis and/or Programme support, including specialist support for a Senior manager;
· Experience in complex humanitarian and/or development programmes in one or more countries, preferably with a humanitarian agency, Fund or Programme;
· Knowledge of the humanitarian system and familiarity with our client’s procedures is highly desirable;
Language
· Fluency in written and spoken English is required.
· Basic knowledge of French would be an advantage
Key Competencies
· Leadership - Proven supervisory ability and/or technical leadership; Ability to maintain effective working relations both as a team member and team leader;
· Teamwork – Strong interpersonal skills and ability to establish and maintain effective partnerships and working relations with people in a multi-cultural, multi-ethnic environment with sensitivity and respect for diversity;
· Planning & Organization - Ability to manage, organize, plan and implement work assignments, juggle competing demands and work under pressure of frequent and tight deadlines;
· Judgment - Demonstrated ability to apply good judgment and decision making skills;
· Communications – Strong spoken and written communication skills including excellent drafting skills;
· Problem Solving – Strong analytical and problem solving skills and ability to handle a range of management and coordination issues;
· Commitment to Continuous Learning – Willingness to keep abreast of new developments. Technology Awareness – Solid computer skills, including proficiency in word processing and spreadsheets;
· Interpersonal Skills Good interpersonal skills and ability to gain assistance of others in a team endeavour;
HOW TO APPLY:
Interested candidates should submit their CV along with their application letter via e-mail tocareers@ctgglobal.com with reference to “BHJOB2678_543” in the subject line. Short-listed candidates will be contacted for an interview
