I. Background on ACTED
ACTED is a French humanitarian NGO, founded in 1993, which supports vulnerable populations, affected by humanitarian crises worldwide. ACTED provides continued support to vulnerable communities by ensuring the sustainability of post-crisis interventions and engaging long-term challenges facing our target populations, in order to break the poverty cycle, foster development and reduce vulnerability to disasters. Our interventions seek to cover the multiple aspects of humanitarian and development crises through a multidisciplinary approach which is both global and local, and adapted to each context. Our 3,300 staff is committed in to responding to emergencies worldwide, to supporting recovery and rehabilitation, towards sustainable development.
Our teams in the field implement some 340 projects in 34 countries covering the following sectors emergency relief, food security, access to health, education and training, economic development, microfinance, advocacy, institutional support, and regional dialogue, cultural promotion.
Based on considerable experience addressing the needs and situations of vulnerable communities, ACTED contributes to the international agenda towards reaching the Millennium Development Goals, through a wide range of partnerships, innovative initiatives, and campaigns.
II. Country Profile
Many positions are opened in the following countries:
- Uganda
- Sudan
- South Sudan
- Kenya & Somalia
To get more information about our programs in the field, check our website:
III. Position Profile
1. Logistical Management
- Logistical management of Mission premises:
Oversee the furnishings of premises (offices and guesthouses);
Supervise maintenance and repairs of premises;
- Provision and replenishing of office supplies:
Identify needs in stationery and office supplies;
Establish a follow-up procedure for the stationery store;
Undertake purchases and storage of supplies;
- Financial Management:
Manage the expenses for the logistical department ;
Provide documentary justification of expenses to the Country Finance Department;
2. Procurement, Stock Management and Suppliers
- Database of Local Suppliers:
Undertake a market study;
Set up and maintain a database of local suppliers, detailing criteria of quality, price, service, ethics etc;
- Follow up of Procurement Procedures, conforming to procurement guidelines
Undertake quotations or launch Calls for Tender;
Purchase goods, draft contracts;
Receive merchandise and oversee the customs procedures for imported goods;
Check the condition and nature of goods received as required by the contracts;
Manage the presentation, circulation, filing and archiving of procurement documents, conforming to FLAT procedures;
- Management of Stocks and Supplies:
Identify warehouses for storages, ensure premises are furnished and made secure for use;
Establish tools for stock management;
Undertake periodic inventories;
Manage stock movements and distributions of goods in the framework of project implementation;
3. Management of the Vehicle Pool and Transportation
- Management of the Vehicle Pool:
Organise the allocation and daily availability of vehicles;
Establish tools for vehicles follow-up: log books, technical check-ups etc.
Ensure the maintenance of and undertake a monthly inventory of the vehicle pool;
Calculate and check the monthly cost of each vehicle (fuel consumption, repairs) in coordination with the CFO;
- Transportation management:
Identify companies for the transportation of stock;
Elaborate and follow a timetable of stock delivery for projects;
Complete and file waybills;
Organise and oversee loading and unloading of goods;
Ensure administrative and custom requirements are adhered to;
4. Management of Technical Equipments
- Management of the IT Network:
Organise the installation of computing hardware and software (computers, printers, scanners, photocopiers, Network systems);
Identify suppliers of Internet access and negotiate service contracts;
Ensure back-ups of information and files are kept on the server;
Ensure the maintenance and undertake a regular inventory of IT equipment;
- Management of Communication equipment:
Organise the installation of communication equipment: telephones, HF and VHF radios;
Train staff in the use of such equipments;
Ensure the maintenance and undertake a monthly inventory of communication equipment;
Calculate and check the monthly communication cost of each base (telephones, e-mail, Internet), in coordination with the CFO;
- Management of Power supplies equipment:
Organise the installation of equipment: generators, solar panels etc;
Train staff in the operation of such equipments;
Ensure regular maintenance and undertake a monthly inventory of equipment;
5. Department Follow-up
- Team leadership:
Update the organigramme and ToRs of the logistics department according to the mission development;
Oversee the team and undertake appraisals of directly supervised colleagues;
Ensure training and capacity building for logistics team members in order to increase the level of technical ability and skills within the department;
- Internal Procedures and Information Flows;
Develop relevant management procedures within the team;
Improve information flows within the department and with other departments and projects;
IV. Qualifications:
- Masters degree minimum in Finance or related area;
- 3+ years of solid experience in financial management and monitoring systems, preferably of large development programs, possibly complemented by academic expertise;
- Excellent financial and analytical skills;
- Excellent communication and drafting skills for effective reporting on programme financial performance;
- Ability to manage a financial/monitoring team and demonstrate leadership;
- Ability to monitor and evaluate financial and monitoring skills of communities through capacity-building efforts;
- Ability to operate in a cross-cultural environment requiring flexibility;
- Familiarity with the aid system, and understanding of donor and governmental requirements;
- Prior knowledge of the region an asset;
- Fluency in English required - ability to communicate in local languages an asset;
- Ability to operate Microsoft Word, Excel and Project Management software
V. Conditions:
- Salary defined by the ACTED salary grid; educational level, expertise, hardship, security, and performance are considered for pay bonus
- Additional monthly living allowance
- Free food and lodging provided at the organisation’s guesthouse
- Transportation costs covered, including additional return ticket + luggage allowance
- Provision of medical, life, and repatriation insurance + retirement package
How to apply:
Please send, in English, your cover letter, CV, and three references tojobs@acted.orgwith the job offer reference as object of your email.
Ref : CLM/EastAFRI/SA
