COOPI - Cooperazione Internazionale is looking for a Head of Mission to coordinate Kenya-Somalia region.
The Head of Mission must demonstrate capability directly related to the proposed Work, including technical qualifications, supervisory skills, relevant academic background, and demonstrated experience in African countries or similar operating environment. This role will be responsible for overseeing the technical and management expertise present on the field, liaising with the governmental institutions, the donors and other key stakeholders of the program, fulfilling the principal responsibilities as outlined below.
Descrizione e requisiti
A. Position Objectives
The Head of Mission ensures the achievement of COOPI goals in Kenya and Somalia.
He/She is responsible for the area coordination in its different aspects: staff, logistics, budget and procedures’ respect. He/she represents COOPI in its relations with the donors, institutions, NGOs, local government and international agencies.
He/she contribute to the further development of COOPI in Kenya and Somalia with a strong focus on project acquisition and institutional fundraising
He/she cooperates with the DIR and the International Programs Planning Office in the definition of the Country Strategies and the intervention priorities.
He/she guarantees the correct project implementation and ensures the Country Regulations presence and respect.
He/she ensures in all area under his/her responsibility the application and the control of the organization’s procedures and of the internal regulations; also he/she ensures that the donors’ procedures are respected during project implementation.
B. Responsibilities
Institutional relations:
He/she develops and promotes relations with the regional and country coordination of all institutions and donors’ at work in the area, and with international and local NGOs
He/she represents the organization with donors, partners and the general public. He/she develops and maintains partnerships and networks with other relevant stakeholders
Strategy and Planning:
He/she verifies and proposes the DIR the interventions priorities to consolidate the organization’s opportunity to be more involved in the country.
He/she cooperates with the International Programs Planning office in the elaboration and update of area and countries strategies and in the definition of the Operational Plans.
He/she guarantees the continuous monitoring of the Coordination and country Operational Plans.
Area administrative and financial management:
He/she is responsible, with the support of the relative offices, of provisional and final budget analysis, and the financial performance of countries under his/her responsibility (Annual budgets and revisions).
He/she supervises all projects and coordination’s financial management, together with the Administration office at the HQ.
He/she ensures – through the administrative function – that all financial reporting deadlines and donor/COOPI’s procedures are respected.
He/she participates to the projects/coordination budget preparation. He/she has the signature for all COOPI’s bank accounts in the country.
Projects’ management supervision:
He/she supervises the elaboration, writing and preparation of all necessary documents for presenting new projects, referring to the headquarters’ support offices. For all countries under his/her competence, he/she ensures the dispatch of all official project documents (contracts, official mail, narrative and financial reports, MoUs with partners etc.) and the preparation of all monitoring documents required by the central headquarters.
Country office management:
He/she is responsible for all different aspects related to the country offices management: economic and financial situation, local regulations, office organization charts, logistics, local and expatriate personnel management, in conformity with the organization’s guidelines.
He/she guarantees the respect of the country’s legislation and administrative regulation.
Staff management:
In coordination with the DIR and Human Resources office in Italy, he/she selects and negotiates the expatriate staff’s contracts, identifying the salary amount and possible benefits.
He/she participates to the expatriate staff’s performance evaluation in his/her area of competence.
He/she is responsible for the local and expatriate staff management. and in the correct application of the safety procedures.
Safety:
He/she is responsible for the expatriate and national staff security, for the correct implementation and respect of the general security rules.
Institutional communication:
Making reference to the Communication and Fund Raising office, he/she coordinates the organization’s visibility and communication activities in the geographic area under his/her responsibility.
Procedures:
He/she ensures the drafting and updating of the Country Regulations, in conformity with the internal COOPI procedures.
He/she ensures the respect of the donors’ procedures and of all contract obligations, as well as COOPI’s management procedures.
Minimum Requirements
- At least five years working experience, out of which three in projects programming and management;
- Previous experiences in project writing;
- Good report writing skills;
- Good knowledge and use of the English Language;
- Good administrative skills;
- Proactive aptitude in terms of planning and coordination with different bodies, institutions and Reference Points;
- Target oriented and problem solving aptitude;
- Good leadership skills, aimed at managing and motivating a team;
- Positive ability to bear stressful and complicated situations;
- Diplomatic and confidentiality skills;
- Advanced IT skills
- Previous experience in the Region will be an asset
