About the organization:
We World is an Italian-based independent, non-sectarian and nonpartisan organization. Funded in Milan in 1999, and present in Asia, Latin America and Africa, started working in Kenya in 2010 to improve the living conditions of the population living in the poorest areas of the country.
In all its projects and through the involvement of the entire community, We World operates with the main objective of tackling the causes and consequences of poverty through a right.
We World office in Nairobi is currently looking for an Admin and Finance Junior Officer for its Nairobi office to support administration, finance, and procurement under the direct supervision of the Admin and Finance Senior Officer and the supervision of the Head of Finance Department and the Country Representative.
We World is an Italian-based independent, non-sectarian and nonpartisan organization. Funded in Milan in 1999, and present in Asia, Latin America and Africa, started working in Kenya in 2010 to improve the living conditions of the population living in the poorest areas of the country.
In all its projects and through the involvement of the entire community, We World operates with the main objective of tackling the causes and consequences of poverty through a right.
We World office in Nairobi is currently looking for an Admin and Finance Junior Officer for its Nairobi office to support administration, finance, and procurement under the direct supervision of the Admin and Finance Senior Officer and the supervision of the Head of Finance Department and the Country Representative.
Vacancy No: FIN/WWKF/KEN/001/2016
Post Title: Finance and Admin Junior Officer
Date Issued: 25th January 2016
Closing application date: 1st February 2016
Start date: ASAP
Location: Nairobi Kenya
Post Title: Finance and Admin Junior Officer
Date Issued: 25th January 2016
Closing application date: 1st February 2016
Start date: ASAP
Location: Nairobi Kenya
Responsibilities and Tasks
The Administration & Finance Junior Officer performs the following tasks and undertakes the following responsibilities:
The Administration & Finance Junior Officer performs the following tasks and undertakes the following responsibilities:
Finance Tasks
• Cash book management (recording cash and bank transactions, daily book keeping of expenses in the cashbooks, reconciliation of bank and cash balances, reconciliation of advances and their settlement);
• Withhold and process all statutory payments and returns (NHIF, NSSF, PAYE, etc.);
• Check the accountability of the financial documents and follow up the providers in order to get the correct documentation;
• Prepare payroll and pay slips for the employees;
• Ensure that a transparent and proper system of authorizations is implemented and monitor constantly that this is updated and filed accordingly;
• Ensure that a proper and transparent filling of all documents relating to finance is present and updated in the office;
• Assist Intervita office to run smooth internal and external audits;
• Supervise that staff travel expenditures are undertaken according to the funds available and the estimation given.
• Cash book management (recording cash and bank transactions, daily book keeping of expenses in the cashbooks, reconciliation of bank and cash balances, reconciliation of advances and their settlement);
• Withhold and process all statutory payments and returns (NHIF, NSSF, PAYE, etc.);
• Check the accountability of the financial documents and follow up the providers in order to get the correct documentation;
• Prepare payroll and pay slips for the employees;
• Ensure that a transparent and proper system of authorizations is implemented and monitor constantly that this is updated and filed accordingly;
• Ensure that a proper and transparent filling of all documents relating to finance is present and updated in the office;
• Assist Intervita office to run smooth internal and external audits;
• Supervise that staff travel expenditures are undertaken according to the funds available and the estimation given.
Admin Tasks
• Ensure We World and donors regulations are adhered to in all procurement of goods and services;
• Ensure that We World and donors guidelines are followed in all procurement areas;
• Monitor all procured assets to ensure proper asset tagging and keep recording of the ‘assets leave out’ forms ;
• Update the inventory list;
• Routinely place the orders of office supplies;
• Manage the filing, storage and security of documents;
• Monitor property leases, relevant insurances, telephone services and utilities to ensure timely payment;
• Process routine personnel forms, such as leave or sick reports;
• Perform other related duties as required.
Essential Competencies:
• Accountability;
• Bachelors' degree in Accounting, Business Administration or similar with completed all sections of CPA;
• 5 years’ work experience;
• Very strong organizational skills with proven ability to prioritize tasks and meet deadlines;
• Strong interpersonal skills and the ability to work in multi-cultural context;
• Able to relate with staff personnel and local partners and to train them on the job on finances in order to meet the requirements of We World and the donors;
• Excellent verbal and written communication skills, including the drafting of letters, e-mails and documents;
• Excellent computer skills, especially Excel;
• Fluency in written and spoken English
• Able to take initiatives and additional responsibilities and work without supervision to accomplish results;
• Adhere to the principles of the organization and widespread its mission.
• Ensure We World and donors regulations are adhered to in all procurement of goods and services;
• Ensure that We World and donors guidelines are followed in all procurement areas;
• Monitor all procured assets to ensure proper asset tagging and keep recording of the ‘assets leave out’ forms ;
• Update the inventory list;
• Routinely place the orders of office supplies;
• Manage the filing, storage and security of documents;
• Monitor property leases, relevant insurances, telephone services and utilities to ensure timely payment;
• Process routine personnel forms, such as leave or sick reports;
• Perform other related duties as required.
Essential Competencies:
• Accountability;
• Bachelors' degree in Accounting, Business Administration or similar with completed all sections of CPA;
• 5 years’ work experience;
• Very strong organizational skills with proven ability to prioritize tasks and meet deadlines;
• Strong interpersonal skills and the ability to work in multi-cultural context;
• Able to relate with staff personnel and local partners and to train them on the job on finances in order to meet the requirements of We World and the donors;
• Excellent verbal and written communication skills, including the drafting of letters, e-mails and documents;
• Excellent computer skills, especially Excel;
• Fluency in written and spoken English
• Able to take initiatives and additional responsibilities and work without supervision to accomplish results;
• Adhere to the principles of the organization and widespread its mission.
Desirable Competencies:
• Prior experience working for NGOs and/or charitable institutions
• Prior experience working on projects funded by an international institution
• Driving license.
• Prior experience working for NGOs and/or charitable institutions
• Prior experience working on projects funded by an international institution
• Driving license.
Contract Type: 1 year contract renewable (with previous 3 months probations)
Location: Nairobi office based
Location: Nairobi office based
HOW TO APPLY:
Interested and qualified candidates should submit an application letter and CV by email clearly stating in the subject
Vacancy No: FIN/WWKF/KEN/001/2016
to: chiara.pirola@weworld.it by 1st February 2016 and attach a recent recommendation letter from one of the last employers.
to: chiara.pirola@weworld.it by 1st February 2016 and attach a recent recommendation letter from one of the last employers.
Only short-listed candidates will be contacted for interviews.
