Closing date: Friday, 22 January 2016
Posting Title: INTERN - Mail Clerk
Job Code Title: INTERN - ADMINISTRATION
Department/Office: UNITED NATIONS OFFICE AT NAIROBI
Duty Station: NAIROBI
Posting Period: 08 January 2016 - 22 January 2016
Job Opening Number: 53772
United Nations Core Values: Integrity, Professionalism, Respect for Diversity
Special Notice
Your application for this internship must include;
- A Completed application (Personal History Profile) through the UN careers Portal. Incomplete applications will not be reviewed. In your Personal History Profile (PHP), be sure to include all past work experiences, IT Skills, and three references.
- Proof of enrollment (click on link to access and attach to your application: http://unon.org/content/internship-programme), - List the IT skills and programmes that you are proficient in using, and Explain why you are the best candidate for the internship and what you hope to gain from the internship.
- A certified copy of degree certificate (if you have already graduated). Due to a high volume of applications received, ONLY successful candidates will be contacted.
Organizational Setting and Reporting
The United Nations Office at Nairobi (UNON) is the UN headquarters in Africa and the representative office of the Secretary-General. We support programme implementation of the United Nations Environment Programme (UNEP) and the UN Human Settlements Programme (UNHABITAT) globally, as well as other UN offices in Kenya, by providing Administrative, conference, Security and information services (www.unon.org).
The UNON Mail Pouch and Archives Unit (MPAU), Mail Clerk internship is for 3 months with an opportunity for extension pending the needs of the department. The Internship is UNPAID and full-time.Interns work five days per week (35 hours) under the supervision of a staff member in the department or office to which they are assigned.
Responsibilities
Daily responsibilities will depend on the individual's background; the intern's assigned office as well as the internship period.
Under the direct supervision of the Mail, Diplomatic Pouch and Archives Unit, the intern will
- Assist in the sorting of mail according to delivery route; plan and follow the most efficient routes for
- Delivery of mail to ensure timely services to all clients; assist in the collection of internal mail from pigeon holes and ensure correct delivery of mail.
- As and when required; Responsible for reconciliation of all valuables throughout daily scheduled mail run;
- Maintain the highest degree of security and control of the mail, documents and parcels at all times.
- Assist in the receipt of mail to be delivered from clients and ensure it bears the proper information (names, addresses, delivery instructions, etc.).
- Assist in the dispatch of sensitive and registered items by signing the items when received by the recipients; assist in recording of information such as items received / delivered / recipient's signature.
- Perform general office or clerical work such as filing, operating office machines (printers, copiers, etc.)
- Maintain a professional and courteous demeanor in client and colleague interactions.
- Integrate with MPAU sub-units to gain hands-on operational experience with mail and client service.
- Act as a backup for MPAU team members as needed and when directed by the supervisor and/or Chief.
