About IFES:
IFES is an international, nonprofit organization that supports the building of democratic societies. IFES provides targeted technical assistance to strengthen transitional democracies. Founded in 1987 as a nonpartisan, nonprofit organization, IFES has developed and implemented comprehensive, collaborative democracy solutions in more than 145 countries.
About the Project:
IFES is currently seeking qualified candidates for an anticipated two-year program that aims to promote credible, participatory political processes in Kenya. With this funding, IFES will work with key stakeholders in the country to enhance the participation of citizens in political and electoral processes, increase the capacity of election management body and foster a political environment in which political parties promote inclusion and contribute to peaceful political processes.
Position Summary
Working in collaboration the Finance and Operations Manager, and in consultation with the program team, this position supports the financial management and operations of the IFES Kenya program and contributes to overall effectiveness and efficiency in program delivery.
Key Responsibilities
Finance
Ø Initiate payment instructions and pay program expenditures;
Ø Manage banking transactions;
Ø Prepare bi-monthly financial reports;
Ø Perform periodic bank reconciliations;
Ø Ensure accurate financial records are maintained in compliance with IFES policies and procedures;
Ø Prepare monthly field office wire request and budget;
Ø Enter transactions in QuickBooks;
Ø Maintain and update accrual information (vacation and severance)
Ø Maintain tax records and make timely payments;
Ø Review travel expense reports and other payment requests for approval;
Ø Track advance payments to ensure clearing of all advances;
Ø Provide financial guidance to program and administrative staff;
Ø Assist programs in preparing budgets;
Ø Perform additional duties as requested.
Operations
Ø Supervise Receptionist/Office Assistant to carry out general office administration duties; filing of office documents, maintaining proper vendor database, ordering and maintaining office supplies/stationery ,maintenance of office equipment e.g. photocopier, printer, telephone system, etc.;
Ø Responsible for maintaining local staff leave schedules and ensuring accuracy;
Ø Ensure records management of IFES is up to date and in good order;
Ø Maintain office insurances and ensuring renewals are done on time, while also losses are reported on time;
Ø Ensure staff medical insurance is operational and settle any dispute that may arise;
Ø Provide cover to the receptionist and administrative support to other staff as and when needed;
Ø Other duties as assigned.
Person Specification
Ø Demonstrated financial management and accounting skill
Ø In depth knowledge and experience with USAID financial management, and reporting requirements.
Ø Working knowledge of US government contracting procedures, regulations, policies is required, including CFR and OMB circulars.
Ø Proficiency in Microsoft Office and QuickBooks is required
Ø Excellent oral and written communication skills
Minimum Qualifications
Ø Bachelor’s degree in accounting, financial management or any other related field
Ø Part CPA qualification
Ø Minimum 2 years work experience in project accounting of a USAID funded project is a must
HOW TO APPLY:
How to apply:
All applications should be sent to kenyarecruit@ifes.org not later than 5pm on 31st May, 2016.
Applications to include resume and cover letter only, no other attachment is required.
