Supply Chain Quality Control Consultant

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Position Title

Vacancy No :

:

Supply Chain Quality Control Consultant

SVN/IOMSO/045/2016**

Duty Station

:

Nairobi, Kenya ( With occasional travel to Somalia when required)

Classification

:

IOM Consultancy Contract

Type of Appointment

Organizational Unit

Reporting Directly to

Overall Supervision by

:

6 Months with possibility of extension

Preparedness and Response Division (PRD)

Head of Preparedness and Response Division

Chief of Mission

Estimated Start Date

:

As soon as possible

Closing Date

:

June 3, 2016**

Established in 1951, IOM is the leading inter-governmental organization in the field of migration and works closely with governmental, intergovernmental and non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.

IOM is committed to a diverse and inclusive environment. Internal and external candidates are eligible to apply to this vacancy. For the purpose of the vacancy, internal candidates are considered as first-tier candidates.

Context:

Increasing new arrivals from neighbouring countries and access to newly liberated areas as well as protracted displacement and forced evictions in Somalia have ever more increased the humanitarian needs of vulnerable populations in particular migrants and mobile populations and their affected host communities. To that end, IOM has an increasing demand and responsibility to engage in supporting the Federal Government of Somalia, regional and local administrations in delivering peace and dignified life to the Somali.

With approximately 3.1 million people requiring humanitarian assistance and a lack of access to basic and protection services for significant parts of the population, delivering humanitarian aid under complex political, economic, social and cultural environment, while also increasing the local, regional and federal governments’ capacity in service delivery and community-based recovery are essential to continue supporting Somalia in its transitional phase. In this context, IOM Somalia has been providing a range of humanitarian assistance mainly in health, WASH, protection, shelter and food security sectors in over 15 sites throughout Somalia.

Under the overall supervision of Chief of Mission of IOM Somalia and under the direct supervision of Head, Preparedness and Response Division (PRD), in close collaboration and consultation with other units within IOM as well as various Somali stakeholders, the Consultant will be responsible for quality control of IOM’s supplies and equipment procured, shipped and used in Somalia.

Core Functions / Responsibilities:

1. Ensure supplies such as drugs, vaccinations, medical equipment, non-food items, water flocculants, solar lanterns and mosquito nets are procured, shipped and used in Somalia as intended in a timely and quality manner;
2. Set up a rigorous system both in Nairobi and the field in Somalia to monitor how the supplies are used and document them;
3. Support staff in charge of public-private partnership (PPP) in procurement and shipment of supplies;
4. Support PRD to represent in Logistics Cluster for stakeholder coordination and mobilize financial resource from donors, especially OCHA
5. Organize the supply storages in good order and keep the inventory updated and shared with the team;
6. Provide technical guidance on procurement and shipment procedures and processes to improve efficiency and effectiveness;
7. Provide in-house training to in-coming staff to ensure the proper procurement and shipment procedures;
8. Provide general support to PRD during the time of staff shortages;
9. Undertake duty travel when required;
10. Conduct additional tasks that may be assigned by Head, PRD
    Required Deliverables and Payment Schedule

The consultancy fee for this position is all inclusive fee of USD 2,000 per month (plus DSA on TDY to areas outside duty station). Brief monthly report on the activities carried out in the month with regards to shipment, procurement, inventory list, etc. as well as plans for the coming month are to be submitted on the 20th of the month, and the payment will be made upon the review and endorsement of the report.

This consultancy requires:

• Excellent communication skills both oral and written.
• Ability to prepare clear and concise reports.
• Strong strategic, analytical and creative thinking skills.
• Ability to cooperate and coordinate with other units, implementing partners, NGOs and government departments, particularly in Somalia.
• Personal commitment, efficiency, flexibility and drive for results.
• Demonstrated gender awareness and gender sensitivity.
• Capacity to work effectively and harmoniously with colleagues from various professional backgrounds.

Ability to work under difficult conditions and outside normal working hours while maintaining security awareness

Required Qualifications and Experience

Education

• Master’s Degree in developmental studies or related field;
• At least 5 years of professional experience in procurement, shipment, handling customs, and supply chain management;

Experience

• Experience in working on public-private partnership;
• Experience in working in international organization as well as private sector, an asset;
• High level of computer literacy (MS Office Word, Excel, Outlook).

Languages

Fluency in English and Somali language will be an advantage.

Required Competencies

Behavioural

• Accountability – takes responsibility for action and manages constructive criticisms
• Client Orientation – works effectively well with client and stakeholders
• Continuous Learning – promotes continuous learning for self and others
• Communication – listens and communicates clearly, adapting delivery to the audience
• Creativity and Initiative – actively seeks new ways of improving programmes or services
• Leadership and Negotiation – develops effective partnerships with internal and external stakeholders;
• Performance Management – identify ways and implement actions to improve performance of self and others.
• Planning and Organizing - plans work, anticipates risks, and sets goals within area of responsibility;
• Professionalism - displays mastery of subject matter
• Teamwork – contributes to a collegial team environment; incorporates gender related needs, perspectives, concerns and promotes equal gender participation.
• Technological Awareness - displays awareness of relevant technological solutions;
• Resource Mobilization - works with internal and external stakeholders to meet resource needs of IOM.

Other

Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.

Appointment will be subject to certification that the candidate is medically fit for appointment and verification of residency, visa and authorizations by the concerned Government, where applicable.

Only candidates residing in either the country of the duty station or from a location in a neighbouring country that is within commuting distance of the duty station will be considered. In all cases, a prerequisite for taking up the position is legal residency in the country of the duty station, or in the neighbouring country located within commuting distance, and work permit, as applicable.

HOW TO APPLY:

How to apply:

Interested candidates should submit CV and a cover letter indicating the Vacancy Notice Number (SVN No) and Position title with three professional referees and their contacts (both email and telephone) to:recruitmentsomalia@iom.int

Closing Date: 03 June, 2016. Only shortlisted candidates will be contacted.

Posting period:

From 20.05.2016 to 03.06.2016