CBM is an international Christian disability and inclusive development organization whose primary purpose is to improve quality of life of the world’s poorest persons with disabilities and those at risk of disability, who live in the most disadvantaged societies. We are looking to recruit the following position.
Programme Finance Manager
Location: Nairobi, Kenya
Contract Duration: 2 years
Objective: To ensure budget control, compliance and reporting of programme financial resources as guided by both CBM and external donor requirements
Main tasks
Support
· Conduct financial due diligence checks on prospective partners;
· Conduct regular financial checks at partners, Country Offices and other levels as required;
· Collaborate with other departments to conduct formal CBM Organization Capacity assessment procedures;
· Ensure all partner project-contracts and MOUs are up to date;
· Work in accordance with the CBM financial and procurement manuals, partner contracts, CBM internal audit controls, and financial checklists in close liaison with Regional Programme Finance team, Regional Programme Manager, Administration and Accounts Offices;
· Ensure that the partner(s) are properly oriented or trained for compliance, financial management and reporting as stipulated by both CBM and donor guidelines;
· Provide technical support to the Country Offices and Partner agencies on financial management and reporting and respond to daily compliance queries;
· Ensure partner financial grants management records are uploaded into NAVISION and SharePoint systems, and are always up to date;
Reporting
· Compile and submit to the Regional Office timely and quality reports as per agreed reporting schedules; including project budget; transfer/implementation rates, the monthly Critical Project List reporting to Internal Audit and Partner Progress Report (PPR) status;
· Compile Red Flag reports and supporting documentations to be submitted to Internal Audit as required;
· Follow up and updating action points relating to the projects on the Critical Lists;
Budget
- Support the Partner Budget Application Process by reviewing submitted budgets to be in line with CBM and donor requirements before approval; Compile recommended budget summaries; ensure proposed budgets are uploaded into the Navision systems; and ensure approved budget notifications have been shared with partners across AFE;
- In liaison with the Programme Team, ensure all partner savings are approved before re-allocation and re-utilization;
Monitoring
- Monitor whether partners' financial implementation are done in accordance with CBM procedures and approved budget by conducting regular project visits in liaison with the Programme Team. Signal any significant delays or other issues that impact implementation of programme activities;
- Develop and maintain a data base for tracking grant expenditure on a monthly basis and utilize financial and program data to advice on management decisions;
· Undertake financial risk analysis with regards to adherence to internal controls and donor compliance on managing programme finances, and provide prevention measures and guidance on minimizing the major programme related risks within the AFE region;
Review
- Technical verification of the financial component of the received Project Progress Reports, Audit Reports (AR) and Management Letters (ML) and review whether the projects’/partners’ are in compliance with CBM procedures and requirements; liaise with the Regional Programme Manager for any concerns around the management of programmes;
- Coordinate the assistance to the Country Offices and Partner organizations to resolve audit problems identified in audit management letters.
Team Supervision
· Provide leadership and mentorship to the Programme Finance team in the department;
· Ensure the timely development of annual work plans and budgets for the department
Additional Duties:
· Upon instruction by the superior(s) perform ad hoc activities which are either by their nature related to the normal duties or evolve from programme requirements. This may include, but are not limited to:
o Being available as a potential member of CO or RO team of competence in the area of expertise.
Performance Criteria
- Manage budgets/costs accurately
· Budget variances are anticipated, noted, and addressed;
- Partners have a clear understanding and practices are in compliance with CBM and external donor requirements.
· Risks within the scope of the function area identified and addressed proactively;
· Performance management records for team are completed and sent to HR on time.
Professional Profile and Requirement
Education, Knowledge & Professional Experience
- Degree in Business Management, Commerce, Accounting or related field;
- Master’s Degree in Finance, Business Management or related field is an added advantage
- ICPAK certified;
- Minimum five (5) years’ work experience in same or similar capacity within development sector, Experience in INGO desirable;
- Solid experience in financial monitoring and control, auditing and procurement systems in an NGO environment;
- Ability to develop and maintain accounting systems, which handle large amounts of information;
- Experience with multi-funded programmes
- Proficient skills in budget monitoring and report;
- Ability to analyse and interpret financial and narrative reports;
- Good training and/or tutoring skills both on individual and group basis;
- Excellent leadership and communication skills;
- Computer skills including the ability to operate computerised accounting, spreadsheet and word processing programmes at a highly proficient level
- Reflects CBM values in daily work;
- Ability to prioritise work, and meet deadlines;
- Ability to integrate into a multi-cultural environment;
Languages
- English (professional proficiency)
Tools
- Efficiently use Accounting Software such as Microsoft Dynamics (Nav)
- Good knowledge of MS Office (particularly advanced Excel skills)
Core Competencies
- Position Competencies
o Personal Credibility
o Strategic Thinking
o Attention to Communication
- Manager Competencies
o Developing Others
o Managing Performance
o Building Collaborative Relationships
o Personal Credibility
The future job holder adheres to CBM’s values and commits to CBM’s Child Safeguarding Policy
HOW TO APPLY:
Application Procedures:
Candidates with the required profile and proven experiences, who meet these qualifications, are invited to submit via e-mail, a meaningful letter of motivation, stating why he/she wishes to work for CBM, CV, three professional references and salary expectations to recruit.nairobi@cbm.org
Application deadline: 5 pm Thursday, 19th May 2016.
CBM encourages persons with disabilities to apply for this position.Only short-listed candidates will be contacted**
