JOB TITLE: Awards Coordinator ( North – SL & PL)
TEAM/PROGRAMME: Awards Department
LOCATION: Nairobi
GRADE*: 3
TYPE OF CONTRACT:** Kenyan National
CHILD SAFEGUARDING: Level 3: the role holder will have contact with children and/or young people eitherfrequently (e.g. once a week or more) or intensively (e.g. four days in one month or more or overnight) because they work in country programs; or are visiting country programs; or because they are responsible for implementing the police checking/vetting process staff.
ROLE PURPOSE:
The purpose of this post is support the Awards Director and National Award Manager in the planning, securing and managing of both development and humanitarian awards. The position plays a lead role in award information management and shares and coordinates information across departments.
Under the direction of the Awards Director, the Awards Coordinator will be responsible for ensuring that the SCI programme adheres to all its award management obligations internally within Save the Children and externally with donors. This will include contract and sub contract management & data quality in the Award Management System. This position is specifically responsible for assigned awards, and will ensure compliance with financial and administrative requirements, donor specific requirements and to make recommendations for improvements.
This role will work closely with Program Operations, PDQ and Finance on monitoring and analysis, and compliance processes. In the event of a major humanitarian emergency, the role holder will be expected to work outside the normal role profile and be able to vary working hours accordingly
SCOPE OF ROLE:
Reports to: Awards Director
Dimensions:** Save the Children works in 4 regions in Somalia/Somaliland with a current staff complement of approximately 350 staff and current expenditure of approximately GBP 30 million each year
Staff directly reporting to this post: 1
KEY AREAS OF ACCOUNTABILITY:**
Monitoring and analysis
· Have oversight of SL & PL BVA processes, that awards are monitored and tracked on a monthly basis, that BVA analysis reports are produced and that corrective measures to take are followed through
· Review location and high-risk awards on a monthly basis in terms of budget versus actual, identify areas of over or under expenditure, instigate remedial actions and liaise over required corrections;
· Review in particular all SL & PL awards progress against original plans and log frames, identify areas of concern and ensure remedial actions are taken;
· Ensure all award monitoring and tracking systems are working effectively and are consistent with country programme strategy and global Save the Children award management protocols and best practice;
Portfolio management and strategy
· AMS maintenance for area portfolio including relevant updates and follow up and ensuring data accuracy
· Support area offices with Kick off meetings ,amendments and close outs
· Oversee the compilation of area specific award management statistics, including Key Performance Indicators (KPIs), and audit report findings to the Awards and Compliance Director on a monthly basis;
· Plan, coordinate and assist all area specific awards audits from Nairobi
Communicating with impact, negotiation and coordination
· Work with the finance department with respect to awards revisions and realignments for multi-location awards.
· Liaise with donors and members on award related communication and follow up issues.
Other duties:
Provide cover in the absence of Awards Director as necessary
Comply with and promote all SCI Global Policies such as Child Safeguarding, whistle blowing, fraud and safety.
Perform other duties as may be requested by the appointee’s supervisor;
COMPETENCIES AND BEHAVIOURS (our Values in Practice)
Developing Self and Others (Skilled level)
- Shows awareness of their strengths and limitations and actively takes responsibility for their development
- Seeks out feedback to understand their areas for improvement
- Actively shares knowledge and experiences with others
Applying technical and professional expertise (Skilled level)
- Delivers work that reflects good knowledge and application of technical and professional standards
- Keeps up to date with trends in their work area
- Maintains ethical and professional behaviour in accordance with relevant codes of conduct
Problem Solving and decision making (Skilled level)
- Gathers the right information and uses critical thinking to make effective and timely decisions
- Stays with a problem or challenge until a solution is reached or no longer reasonably attainable.
- Knows when to involve others in a decision
- Demonstrates awareness of the wider external influences that impact on decision making
- Simplifies processes and procedures wherever possible
Working effectively with others (Skilled level)
- Actively listens to new and different perspectives and experiences of those they work with
- Proactively supports team members and trusts their capabilities
- Demonstrates understanding of their skills and how they complement those of others within diverse teams and groups
- Clarifies their role and responsibilities within the team to maximize impact
QUALIFICATIONS AND EXPERIENCE Essential:
*Re**quired Qualifications and Experience:***
Bachelor’s degree in Business, Social studies, Economics, Management, International Affairs or related field relevant to the position requirements
5 years’ experience in managing large awards facilities
Minimum 3 years working in international development
English Language Fluency
Awards & Contract management Skills:
Excellent understanding of the awards management cycle, logical frameworks, and M&E concepts.
Knowledge of awards and contracts regulations and reporting requirements of major donors such as EU, DFID, ECHO, UN agencies, DANIDA.
Experience of managing awards, cooperative agreements and contracts for major donors.
*Financial Skills:*
Practice knowledge of financial awards accounting and management.
Experience of analysing and commenting on variances between actual and budgeted expenditure and relating this to activity reporting
*Programme Skills:*
Have a basic knowledge of sectorial programming and log frames
*Personal Skills:*
Excellent verbal and written communication skills; ability to explain complex issues to both staff and peers.
Ability to manage a complex and varied workload; to work effectively under pressure; and to organize and priorities work to ensure deadlines are met.
An energetic, flexible and proactive approach with the ability to work both independently and cooperatively within a team setting
Strong team working skills and ability to develop and maintain effective working relations at all levels both within and outside the team.
Ability to challenge and negotiate assertively and cooperatively with senior staff.
Proven ability to handle challenging work load with minimum motivation
Cross-cultural experience, understanding and sensitivity;
Excellent interpersonal and written and oral communication skills;
Commitment to Save the Children values
HOW TO APPLY:
Interested candidates are required to submit a CV and mandatory cover letter quoting the Job Title and Vacancy Announcement No. SCI/SOM/18/16** on the subject line. The file name of the CV and attachments must be the applicants name and sent to Somalia.vacancies@savethechildren.org.
Applications close on 30th June 2016
Disclaimer:
Save the Children International does not charge any kind of fee at whichever stage of the recruitment process and does not act through recruitment agents
Only shortlisted candidates will be contacted
Female candidates are encouraged to apply
