International Organization for Migration (IOM)I. Position Information
Vacancy No. IOMKE/CFA/063/2016
Position title: Intern (Data Management) (Two positions)
Position grade: Internship (Remunerated)
Duty station: Nairobi, Kenya
Duration of assignment: 6 months
Seniority band: N/A
Job family: Core Migration
Organizational unit: Migration Health Division
Reporting directly to: Head, Data Processing and Analysis Unit
Overall supervision by: Regional Health Assessments Coordinator for Sub-Saharan Africa
Managerial responsibility: None
Directly reporting staff: None
II. Organizational Context and Scope
Established in 1951, IOM is the leading inter-governmental organization in the field of migration and works closely with governmental, intergovernmental and non-governmental partners.
IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.
III. Responsibilities and Accountabilities
Under the overall supervision of the Regional Health Assessments Coordinator for Sub-Saharan Africa, and direct supervision of the Head of Data Processing and Analysis Unit, the incumbent will be responsible for encoding, updating and maintaining the MHD (Migration Health Division) databases including production and generation of reports accurately and in a timely manner, receive and register Medical Examination forms and other documents from IOM missions, Migration Health Physicians into the database and other required files.
The incumbent’s responsibilities include:
Accurately enter/encode the USRAP medical conditions and x-ray report from Panel Physicians in the database.
Register and forward the Medical Examination forms and other documents to RSC (Resettlement Support Centre) or Migration Health Physicians.
Vaccination report; to enter all vaccination data from the field ensuring subsequent updating of vaccination data.
TB (Tuberculosis) Treatment Module; to assist in data gathering, encoding of data and information, timely updating of the database as well as generating all required reports.
Pre-departure/Pre-embarkation Medical Screening Data; to encode data and information and the timely updating of the PDMS (Pre Departure Medical Screening) database and generate regular and ad-hoc reports.
Medical Escorting Data; to encode and extract data of cases in need of medical escorting, update the Medical Escort Database.
Surveillance data; to enter data of surveillance performed on departing cases at transit centre.
Printing of DS Medical Forms; to print DS forms for mobile missions for new approvals and re-medicals (either hard copies or on PDF format for transmission).
Any other duties, which may be assigned from time to time.IV. Competencies
The incumbent is expected to demonstrate the following technical and behavioural competencies
Behavioural
Accountability
Accepts and gives constructive criticism
Follows all relevant procedures, processes, and policies
Meets deadline, cost, and quality requirements for outputs
Monitors own work to correct errors
Takes responsibility for meeting commitments and for any shortcomings
Client Orientation
Identifies the immediate and peripheral clients of own work
Continuous learning
Contributes to colleagues' learning
Demonstrates interest in improving relevant skillsCommunication
Actively shares relevant information
Writes clearly and effectively, adjusting wording to the intended audience
Listens effectively and communicates clearly, adapting delivery to the audience
Performance Management
Provides constructive feedback to colleaguesProfessionalism
Effectively applies knowledge of health issues in execution of responsibilities at appropriate level
Maintains confidentiality and discretion in appropriate areas of work
Masters subject matter related to responsibilities,
Identifies issues, opportunities, and risks central to responsibilities
Incorporates gender-related needs, perspectives, and concerns, and promotes equal gender participation
Persistent, calm, and polite in the face of challenges and stress
Treats all colleagues with respect and dignity
Works effectively with people from different cultures by adapting to relevant cultural contexts
Knowledgeable about and promotes IOM core mandate and migration solutionsTeamwork
Actively contributes to an effective, collegial, and agreeable team environment
Contributes to, and follows team objectives
Gives credit where credit is due
Seeks input and feedback from others
Actively supports and implements final group decisionsTechnical
Effectively applies knowledge of database and data processing in the execution of duties, and to learn and improve on this knowledge.
Maintains confidentiality and discretion in appropriate areas of work.V. Education and Experience
University Degree or Diploma in Information Systems Management and Database Applications.
Advanced Certificates in Programming using VB, SQL, and Access.
Proficiency in Microsoft Office applications and specialized database software.
Prior work experience and knowledge in a data processing would be added advantage
Ability to pay attention to details, work under pressure and meet deadlines.
Be willing to learn and flexible with working hours.VI. Personal Development
The incumbent will acquire technical knowledge in the area of Data Processing operations, and acquire understanding on policies and procedures associated with MHD Data processing operations from an international organization’s perspective and will gain in-site experience in working in an international multi-cultural environment, with an intergovernmental organization.
VII. Languages
Fluency in both written and spoken English and Kiswahili
Mode of Application
Submit cover letter and CV, including daytime telephone and e-mail contact to:
International Organization for Migration (IOM),
Human Resources Department,
and send via e-mail to hrnairobi@iom.int
Closing Date: 30 June 2016.
Only Shortlisted Applicants will be contacted.
Note
No Fee: The International Organization for Migration (IOM) does not charge a fee at any stage of the recruitment process (application, interview meeting, process or training). IOM does not concern itself with information on applicants’ bank details.
