The International Federation of Red Cross and Red Crescent Societies (IFRC) is the world's largest humanitarian organization, with 190 member National Societies. As part of the International Red Cross and Red Crescent Movement, our work is guided by seven fundamental principles; humanity, impartiality, neutrality, independence, voluntary service, unity and universality. Organizational Context
The International Federation of Red Cross and Red Crescent Societies (IFRC or “the Federation”) is the World’s largest volunteer-based humanitarian network. The Federation is a membership organization established by and comprised of its member National Red Cross and Red Crescent Societies. Along with National Societies (NS) and the International Committee of the Red Cross (ICRC), the Federation is part of the International Red Cross and Red Crescent Movement. The overall aim of the IFRC is” to inspire, encourage, facilitate, and promote at all times all forms of humanitarian activities by National Societies with a view to preventing and alleviating human suffering and thereby contributing to the maintenance and promotion of human dignity and peace in the world.” It works to meet the needs and improve the lives of vulnerable people before, during and after disasters, health emergencies and other crises. The Federation is served by a Secretariat based in Geneva, with regional and country offices throughout the world. The Secretariat is led by the IFRC Secretary General and provides the central capacity of the International Federation to serve, connect, and represent National Societies. The Secretariat’s focus includes providing support to the IFRC governance mechanisms; setting norms and standards; providing guidance; ensuring consistency; coordination and accountability for performance; knowledge sharing; promoting collaboration within and respect for the RCRC Movement; and expanding engagement with partners. The Secretariat’s headquarters is organized in three main business groups: (i) Partnerships, including Movement and Membership; (ii) Programs and Operations; and (iii) Management. The Secretariat has five regional offices, as follows: Americas (Panama City); Africa (Nairobi); Asia/Pacific (Kuala Lumpur); Europe (Budapest); Middle East and North Africa (Beirut). Job Purpose
Reporting to the Head of Finance and Administration, the Analyst will assist in managing and performing key finance control tasks with optimal performance, timely action, and proactive systems development ensuring compliance with Federation/ Global Fund finance procedures and reporting requirement both to the Regional finance and the donors. The Regional Finance Unit provides financial management support to the Federation delegations and offices within the Region. Job Duties and Responsibilities
• Process monthly accounts from the Global Fund Program Management Units; verify compliance of supporting documents with the Federation Financial procedures. Review financial data using the Federation’s accounting software and internet tools.
• Process returns through CODA where this is not carried out in the delegation.
• Provide detailed and timely feedback each month to the Global Fund Program Management Units regarding the accuracy of the returns, the use of specific Activity Codes, advice on any corrections needed and prepare a monthly financial management control check list for each Unit.
• Ensure the validity and reconciliation of all balance sheet items
• Review monthly cash request, cash request analysis and project analysis summary received from Global Fund Program Management Units. Provide feedback, and prepare analysis for transmission to Geneva for final approval and/or payment.
• Maintain a filing system for all relevant documentation relating to Global Fund Program Management Units (including all field returns, checklists, cash requests and analysis, budgets, approvals, authorisations, financial reports etc.).
• Verify and escalate to Geneva Finance the Global Fund monthly invoices. Ensure that all expenditures invoiced are reported to the Global Fund.
• Co-ordinate and review the production of the Grant Budgets and subsequent revisions act as advisor for all matters related to budgets and expenditure approvals for the Global Fund Program Management Units and validate/upload expenditure approval limits.
• Provide and/or advise on Budget Monitoring to the Global Fund Program Managers and Finance Staff and review the request for non-objection to the Global Fund before submission.
• Understand the Federation’s Financial Management and Accounting Procedures and monitor the Global Fund Program Management Units compliance with these procedures.
• Keep abreast of the latest versions of finance-related software and internet tools used in the field, and provide first-line support on the use of these tools to Global Fund Program Management Units, referring problems to technical departments where necessary.
• Work with Geneva Finance Department to ensure that Enhanced Financial Reports are automated in the Federation’s accounting software and internet tools.
• Identify and provide on-site or off-site finance training to all finance staff employed in the Global Fund Program Management Units as required.
• Implement planned training of programme managers and Sub Recipient staff in Federation financial management procedures and tools.
• Provide assistance and advice to the Global Fund Program Management Units in preparing Program Update and Disbursement Request (PUDR) as well as Enhanced Financial Reports (EFR) and validate the reports prior to submission to the Global Fund.
• Coordinate the Local Fund Agent (LFA) reviews of the submitted PUDRs and EFRs. Follow up LFA recommendations.
• Coordinate internal and external audit and follow up audit recommendations.
• Carry out monthly or quarterly monitoring and verification visits and provides temporary cover to the Global Fund Program Management Units as required.
• Reply to financial queries from the Global Fund Program Management Units and liaise closely with the country finance personnel on a proactive basis.
• Liaise with the technical and management teams in the Federation Secretariat as required
• Assist all Regional Finance Unit staff in the performance of their duties, specifically during absences or illness, to ensure continuity of service. Education
University Degree in Business Administration/Accounting (BAC+4) Full Professional Accointanc qualification/risk management/ and or Audit Experience
5 years accountancy and management experience with regular promotions in comparably Working experience in humanitarian environment Experience in Financial management, budget preparation and control Knowledge, skills and languages
Knowledge of Global Fund Grant negotiation and implementation Knowledge of Red Cross Movement Excellent practical knowledge of computers (Windows, spreadsheets, word processing, accounting applications, e-mail, internet)
Excellent Training and Communication Skills Excellent working knowledge of French, and fluent in English Willing and able to travel whenever required for work purposes, self-motivated and proactive, with good sense of judgement and initiative.
Able to prioritize and meet deadlines Competencies and values
High level of competence in teamwork Commitment to the International Red Cross & Red Crescent Movement Integrity
Sensitivity to diversity
Flexibility & adaptability Initiate & direction Interpersonal skills. Comments
The Federation is an equal opportunity employer.
HOW TO APPLY:
Please click on the link to apply:http://www.ifrc.org/en/who-we-are/working-with-us/current-vacancies/
