Logistics Internship

Purpose of the job

To provide efficient logistics support to the Field Office.

Main Tasks and Responsibilities

1. To make logistical arrangements for seminars and workshops such as transportation, travel, accommodation, meals, visas etc. To make travel arrangements for Oxfam Novib staff, including HQ staff, consultants and other visitors to the Field Office;
2. To arrange the procurement process according to the procurement procedures, after consultation and approval by the relevant budget holder;
3. To initiate new ideas and methods for the improvements of the logistics system;
4. To maintain a Fixed Assets register for the Field Office;
5. To provide general office administrative support such as photocopies, packing materials. To carry out messenger duties and errands for the benefit of the entire office;
6. To perform any other relevant duties as at the request of the line manager.

In the absence of an HR officer:

1. To carry out support duties for international staff, like following up on the work permit requests for expats, in close collaboration with the Field Office’s lawyer. Tracking of shipment or airfreight of luggage of expat staff and maintaining contacts with relevant stakeholders, like movers, import authorities etc.

Contacts

Internal:

· All staff of Oxfam Novib Field Office and relevant staff at HQ

· Staff of the (other in country) Oxfam affiliates

External:

· All visitors of the Field Office

· Service Providers

· If applicable (see 7 above): lawyer, immigration officers, import authorities, movers

Required knowledge

Work and educational level: Undergraduate in Purchasing or Logistics management and or related field Professional courses is an added advantage (CPA or others)

Required working experience: none

Skills

• Flexible and creative
• Quick learner
• Good communication skills
• Keen on details
• Good computer skills especially MS package
• Customer orientation (able to relate with others easily)
• Results oriented
• Ability to create and maintain relations
• Planning, prioritizing and organizational skills

HOW TO APPLY:

This is an opportunity for a dedicated and highly motivated professional, with a strong commitment to Oxfam's values and beliefs. If you believe you are committed to learning and gaining expirience , look at the full job description and submit your application and CV in English detailing how your academic qualification have prepared you for the post to somaliajobs@oxfam.org.uk

The closing date: 23rd June 2016 we are committed to ensuring diversity and gender equality within our organization.

Note: Short listing will be done as the application are received

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