Provide effective administrative support to Directors
- Develop and refine reports, plans and resolutions to appropriate levels
- Conserve Directors’ time by reading and routing correspondence drafting response letters and
- documents; collecting and analyzing information; and preparing administrative reports
- Make follow ups with stakeholders on behalf of the directors’ offices
- Provide historical reference by developing, utilizing and maintaining filing and retrieval systems
- Maintain Directors’ appointment schedule by planning and scheduling meetings, conferences,
- teleconferences, and travel
- Take minutes and keep records of the Directors’ meetings attended
- Manage the Directors’ travel logistics
Support Directors' overall management
- Follow up on various teams’ actions and deliverables on behalf of the Directors
- Maintain Directors’ office environment
- Provide support in delivering SMT accountabilities of the Directors
- Provide support for planning activities in the offices of the Directors
- Facilitate knowledge sharing and effective communication to ensure effective collaboration between
- the Directors’ offices and other stakeholders
Support institutional development initiatives
- Support other administration functions of the institute
- Participate in inter-team’s institutional development
Qualifications, Skills, Knowledge and Experience
Qualifications
- The candidate should possess a minimum of Masters in Business Administration, International Relations, Development Economics or International Development
- Holder of professional Business Administration degree qualification will be preferred
Experience
- Minimum of 5 years of relevant experience in international non-profit organisation
- At least 3 years’ experience in project management
- Demonstrated experience in supporting international development programme activities
Skills
At least five years of programme support and management experience
- Strong conceptual skills with knowledge of project/ programme design, implementation and
- monitoring
- Strong analytical skills with ability to provide support to programmes/projects
- A good understanding of multicultural set up management systems and ability to liaise with a variety
- of national and regional institutions and stakeholders
- A proper understanding of institutional development initiatives
- Ability to multi-task and manage time appropriately to ensure equitable support to the two offices
- Ability to establish, expand and deepen partnerships, programmes and accountability
- Value driven and upholding high integrity, a team player possessing strong communication skills, with
- high level of people-related skills in working with cross-functional teams and with partners
- Working knowledge of French language will be an added advantage
HOW TO APPLY:
Additional information: This position will be for an initial period of 2 years, renewable depending on performance, needs of the Institute and availability of funding. A competitive remuneration package will be offered commensurate with qualifications and experience.
To apply: Please send (1) one-page cover letter (2) CV of not more than 4 pages (including three relevant
referees), not later than 8th July 2016 to the contact below. Application letters should have the title of the
position as the subject as well as subject of email for electronic applicants. Only qualified applicants
shortlisted for interviews will be contacted.
Address:
Finance and Administration Manager
African Institute for Development Policy (AFIDEP),
Royal Offices, Mogotio Road off Chiromo Lane,
Westlands, P.O. Box 14688-00800, Westlands, Nairobi, Kenya
Email: hr@afidep.org
