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Wednesday, September 7, 2016

GRANTS OFFICER

by Unknown  |  at  7:41 AM

Position Summary
The Primary role of this position is managing the grants portfolio of the project. Reporting to the Head of Finance and Administration, the Grants Officer will provide Grants, Contracts and Sub-agreements, financial training and support to the project sub grantees as well as the daily management of the grants information system. S/he will also be expected to conduct field visits and build the capacity of the sub-grantees on identified areas per field assessments as informed by the organizational capacity assessment.
Duties & Responsibilities
  1. Provide grants management support to sub-grantees to ensure that the donor rules and regulations are adhered to. This may entail providing orientation / training to sub-awardees on compliance requirements including USG Rules and Regulations, UMB policies on sub-awards, generally accepted accounting practices, and good business practice.
  2. Review the sub-grantees monthly invoices for accuracy and completeness on a timely basis, and in consultation with the Program Director, ensures that the sub-awardees financial performance is re-aligned with the programmatic deliverables.
  3. Participate in pre-award and post-award assessment process, develop action plans and monitor implementation of these action plans in a timely manner.
  4. Provide continuous mentorship and technical support to sub-grantees in a bid to build their capacity in grants and financial management.
  5. Ensures that sub-grantees submit the required reports promptly as per the terms of the contract and that they receive the necessary funds to carry out their scope of work.
  6. Monitor expenditure versus the approved budget and current obligation to ensure that sub-grantees do not overspend.
  7. Work collaboratively with Finance team and technical staff in monitoring sub-recipient performance to ensure compliance with the terms and conditions of sub-award.
  8. Address problems or concerns with management of sub-awards in a timely and effective manner.
  9. Supports the sub-award close-out process.
  10. Assist management in regular monitoring of financial transactions, Partner accounts and obligations against budget and grant requirements
  11. Maintains up-to-date files of all sub-awards including sub-agreements, modifications, approved budgets, pre/post-award assessment reports, important correspondences, etc.
  12. Assist in the compilation of the monthly sub-award accruals.
  13. Assist in the compilation of other regular and ad hoc financial reports that may be requested.
  14. Advice management on smooth operationalization of grant controls and ensure compliance with statutory requirements.
Qualification Requirements
  1. Minimum of a Bachelor’s degree in Accounting, Finance, or Business Administration and holder of CPA II or equivalent.
  2. Minimum of four (4) years relevant experience in grants or contracts administration including pre- and post-award management, financial analysis, budgeting in a busy accounting department
  3. Additional relevant training and qualifications in grants management will be an added advantage.
  4. Experience with database management or grants management information system in international donor funded projects or relevant projects with NGOs experience will be an added advantage
  5. Working knowledge of USG rules and regulations, experience in donor-funded organizations preferred.
  6. Good interpersonal and capacity-building skills, high integrity, ability to work with minimal supervision.
  7. Excellent oral and written communication skills.
  8. Ability to work under tight deadlines, under pressure and to multi-task.
  9. Ability to mentor and coach colleagues lacking financial education/training.
  10. Excellent skills using QuickBooks, Excel, and Access. n

HOW TO APPLY:
If you meet the above qualifications, you are requested to send your application and CV to hr@mgickenya.orgby September 16, 2016. Candidates are required to quote the TITLE & LOCATION of the position being applied on the subject line of the email. Only shortlisted candidate will be contacted.
Maryland Global Initiatives Corporation is an equal opportunity employer. 

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