Project Coordinator

Job title

Project Coordinator- Context (Maternity Cover)

Purpose

To coordinate the RedR UK CONTEXT Training Programme within East Africa.

Location

Nairobi

RedR UK and the work we do

Each year millions of people around the world feel the effects of natural disaster and conflict. RedR UK is an international charity that improves the effectiveness of disaster relief, helping save and rebuild the lives of people affected by disaster worldwide. We do this by delivering essential training and support to relief organisations and their staff, and by supplying skilled professionals to humanitarian programmes. Our work helps to ensure that the right people with the right skills are responding to global emergencies, and enables both local and international relief workers to react to the needs of those affected by disaster, efficiently and safely.

In response to recent humanitarian catastrophes, we currently have training and local capacity building programmes in Sudan, Pakistan and South Sudan and have recently secured contracts for two large training programmes in Kenya. It is anticipated that our training programme in the country will expand further in the next year.

In 2011 RedR UK re-established an office in Kenya to provide our services and support to sub-Saharan Africa. RedR UK provides training and capacity building services throughout the region and is looking to expand its reach across sub-Saharan Africa

Background

RedR UK has signed a contract with OXFAM for the delivery of CONTEXT Project in East Africa. CONTEXT (www.contextproject.org) is a DFID funded consortium approach to training and capacity building in the humanitarian sector, with the aim of increasing the professionalism of Aid workers in line with the recommendations of the HERR report.

Compiled by 15 leading humanitarian agencies under the START Network and based on the Core Humanitarian Competencies Framework, Context provides a solid basis for staff development for improved humanitarian response.

Context contains two staff development programmes:

• The Management and Leadership Skills Development Programme (9 months course)
• The Core Skills Development Programme (6 months course)

Both aim to increase the capacity for humanitarian leadership and enhance the knowledge and behavioural skills of current personnel whatever their programme area or discipline.

Job Description

Main Duties and Responsibilities:

The Project Coordinator will be responsible for delivery of the project activities in Kenya and Ethiopia. S/He will work in liaison with CHS Alliance, the UK Quality and Learning Manager and Project Coordinator in Jordan on delivery of the overall Project.

S/he will ensure that all activities are delivered in line with the proposal and subsequent agreement with programme partners taking responsibility for project management, financial oversight as well as prescribed periodic reports. S/he will also be responsible for undertaking monitoring and reporting activities in line with the donor requirements.

To manage the project:

· Act as the project focal point for programme partners in Kenya, CHS Alliance and within the region:

• Initiate, maintain and respond to communication from partners, participants and other stakeholders regarding the project activities including intake (Sharing the call for applications for M5W1 cohort with all partners) workshops, graduation ceremonies, in-between workshop activities, M&E and all other project related information.

· Work in close collaboration with the Project Coordinator in Jordan in sharing relevant information as well as support for the different Context projects in the two regions.

· Coordinating with CHS ALLIANCE on the coaching element including linking this to the training participants.

• Coordinate with CHS Alliance and M&L participants regarding coaching pairing 2 weeks before the first workshop for cohorts C4W1
• Coordinate coaching activities and the conclusion of the same by providing session schedule/guide to CHS Alliance.
• Monitor number of sessions offered to cohorts M3W2, M4W1 and M2W2 by use of the coaching log sharing the feedback with CHS Alliance and UK Quality and Learning Manager as well as Programme Manager Oxfam.
• Follow up with CORE Skills participants in regards to coaching received from M&L participants (C3W2, C4W1 cohorts) and sharing the relevant information with CHS Alliance as well as UK Quality and Learning Manager.

· Input to SSA monthly Project Reports in collaboration with the Team Leader SSA RO for reporting to the RedR UK SMT, Board, and international programme partners etc.

• The Maternity Cover will be responsible for the preparation of 3 monthly report in-country (narrative) and will then share the same with Team Leader SSA RO.

· Working closely with the UK Quality and Learning Manager and Project Coordinator Jordan to implement or update or adapt the selection criterion for the participants where need arises to accommodate emerging trends and needs.

· Coordinate activities for the programme including:

• Participant selection (cohorts C4W1),
• Send out Learning Contracts to be signed and sent back by C4W1 participants
• Review, adapt and send out pre-workshop packages at least 3 weeks before each workshop
• Delivery of training courses (Cohorts M4W2, C4W1, M5W1)
• On-line learning activities for cohorts M3W2, C3W2, M4W2, C4W1, M5W1
• Collect Final Assignments from the M3W2 and C3W2 participants as per shared deadlines. Share the same with facilitators for evaluation and feedback in preparation for the graduation ceremony in February 2017
• Prepare participants profiles as regards to graduation criteria and milestones achieved and send out graduation invites to all participants including participants.
• Supervise the graduation event ensuring objectives are met and conduct M&E data collection as well as general quality assurance
• Monitor buddy group activities for cohorts M3W2 Cohorts, C3W2, C4W1 and M4W1. Ensure regular follow ups are made and human interest stories gathered are reviewed shared with the Q&L Manager UK.

· Support M&E both internal and external including:

• Start Network Evaluation
• DEPP External Evaluation
• CHS Alliance Evaluation
• REDR UK continuous workshop evaluations, coaching monitoring and online learning monitoring. Implement the necessary tools and gather data and information for Monitoring and Evaluation of the project in line with M&E tools as provided by the RED UK office and as developed during the project period including but not limited to coaching logs, workshop evaluation forms, Self-Assessment/competency online tools, capacity wheels, peer review tools.
• Update the DEPP LOME tracking tool
• Update the DEPP Anecdote tracker with required information twice per quarter
• Ensure the necessary data/information is submitted to the Quality and Learning Manager in line with the monthly reporting, after-workshop reporting and quarterly reporting schedule
• Undertake follow up with partner agencies and prepare lessons learned and gather evidence of impact for case studies/stories

· Ensure quality control of project activities though adherence to the RedR Training Competency Framework and other guidelines as per donor requirements/guidelines and completion of necessary documentation and assessments.

· To manage design of the project and implementation of face to face training activities by:

• Adapting workshop, graduation and coaching dates as need arises in collaboration with the UK Quality and Learning Manager.
• Work with the training assistant to determine most appropriate venues for the workshops
• Working with Training Assistant to ensure venues, transportation etc are booked and down payments made.
• Adapting relevant changes to the project activities in liaison with the UK Quality and Learning Manager
• Incorporate recommendations from the M&E in liaison with the UK Quality and Learning Manager.

· Liaise with the Team Leader SSA RO and Project Coordinator- Jordan in the recruitment, selection and engagement of suitable Associate Trainers as well as overseeing the tasks assigned:

• Arrange contracts in conjunction with the UK Quality and Learning Manager for the trainers per cohort and in line with the REDR UK Consultant Policy for special programmes as in force.
• Ensure the quality and management of the Associate Trainers before and during a training event.
• Coordinate/Facilitate the feedback process between Associate Trainers and participants as regards the Final Assignments (M&L3 and CORE Skills 3 cohort)
• Working with Associate Trainers and Training assistant to ensure all materials are ready before the workshops including pre-workshop packages.
• Support the project Associate Trainers in the contextualisation and on-going adaptation of face to face and learning materials as need arises.
• Work with the training assistant and finance focal point to ensure trainer invoices are paid as per the contractual agreements and conditions.

· Monitor expenditure against budget and:

• Ensure the timely submission of financial reports including monthly reports (BVA), Quarterly and Annual reports.
• Oversee the Training Administrator and Finance Officer in dealing with all project finance and accurately and efficiently maintaining and monitoring finance records in coordination with the Finance Team
• Provide timely and relevant Input to monthly, quarterly and annual narrative and financial reports sharing the same with Team Leader SSA RO and UK Quality and Learning Manager.
• Develop and share invoicing table with the finance focal point to share with successful participants (INGO/UN) and their finance focal points/persons to be invoiced
• Ensure the accommodation commitments are delivered by partners as per agreement.

To provide general support:

• Represent RedR UK at various fora in consultation with the Regional Team Leader SSA RO:
• Represent REDR UK SSA in the DEPP regional Learning Conference in December 2016
• Participate in monthly telecoms with the UK Quality and Learning Manager and Project Coordinator Jordan and international programme partners to monitor programme progress, performance, and achievements and challenges:
• Participate in the DEPP Working Group meetings, DEPP Linking and Learning meetings
• Any other tasks or duties as required by line manager or organisation which are in line with the position duties

Person Specification

Essential

• At least 5 years’ experience in managing and/or coordinating humanitarian assistance and University degree in a relevant field,
• Knowledge of and experience in delivery of training the humanitarian sector
• Experience in Monitoring and Evaluation;
• Strong interpersonal skills and sensitivity in working with local partner organizations based on a strong partnership principle;
• Team player
• A commitment to RedR UK humanitarian mission and values

· Systematic and efficient administrative skills (programmatic and financial), ability to prioritise, manage and complete multiple tasks with minimal supervision

• Good MS Office skills in the use of email, internet, Word and Excel,
• Ability to communicate clearly and effectively with colleagues from diverse cultural backgrounds
• Good attention to detail
• Willingness and ability to work occasional evenings and weekends depending on course requirements
• Excellent written and verbal skills in English
• Excellent presentation skills and ability to represent RedR UK SSA in a variety of situations
• Able to travel if and when required.

Desirable

• Database and Power point experience very desirable

HOW TO APPLY:

Interested candidates are requested to send their updated CV to HR.Kenya@redr.org.uk by 5:00 pm on Friday 23rd September, 2016. The application should have the title of the position on the subject line of the email.Applications shall be reviewed on a rolling basis, only shortlisted candidates shall be contacte