PROJECT OFFICER – KISII, MIGORI & NAIROBI

Position Summary

Under the supervision of Program Manager, Program Officer is responsible for supporting the smooth operation of technical efforts and field activities by providing administrative, operational, and logistical support for technical activities of the project through the Office of the Program Director. The position holder will work closely with the Program Manager and the TA Team Lead to support the day-to-day operations and administrative management of the technical project activities towards the delivery of program objectives.

Duties & Responsibilities

1. Facilitating and organizing for programmatic trainings and CMEs
2. Managing Project calendars - Planning TA team logistics and movement to sites
3. Managing project equipment and supplies – make TA team aware of what is available in store, developing an asset inventory - in collaboration with the Administration and Logistics Officer
4. Coordinating logistical and administrative support from Nairobi office to field locations for effective & efficient field program operations.
5. Attend program team meetings as required, including documenting proceedings during program meetings.
6. Follow up of training reports for trainings and CMEs done
7. Day to day procurement tracking to ensure procurement requests are attended to and delivered on good time.
8. Drafting letters, maintaining lists for key events and mailings, drafting and editing documents, including correspondence, reports, and presentations.
9. Prepare written responses to routine enquiries schedule and coordinate meetings, appointments
10. Participate in establishing and maintaining project data bases at the field level, document and record keeping of project documents and activities.
11. Making requisitions and ensuring goods and services are delivered to the sites and office in a timely manner.

Qualifications

1. Bachelor’s degree in Business Administration/ Management or any other relevant field.
2. A Diploma in social sciences, Business Administration, Office Management, or equivalent
3. A minimum three (3) years relevant and proven administrative support job at the Executive level
4. At least three years’ experience in providing administrative support to project leadership on a donor-funded programs.
5. Sound knowledge of project or office management and experience in documentation with the ability to write clear, meticulous and analytically-sound reports and memos in English;
6. Flexibility and adaptability are essential, as well as the ability to plan, take initiative and organize work independently.
7. Excellent verbal and written communication skills
8. Strong attention to detail and organization and follow-up skills, and good time management
9. Great team player
10. Proficiency in Microsoft Office
11. Ability to work independently, manage priorities and set deadlines for work
12. Highly professional manner, discreet work style, strong work ethic, and sound judgment
13. Ability to prioritize workload and adjust to the needs of the program.

HOW TO APPLY:

If you meet the above qualifications, you are requested to send your application and CV to hr@mgickenya.orgby September 16, 2016. Candidates are required to quote the TITLE & LOCATION of the position being applied on the subject line of the email. Only shortlisted candidate will be contacted.

Maryland Global Initiatives Corporation is an equal opportunity employer.