Finance Manager

Finance Manager Place of Assignment: Nairobi, Kenya Starting Date: As soon as possible Duration of Contract: Initial contract of 3 years

Job Summary: The Lutheran World Federation, Department for World Service, Kenya-Djibouti Country Program is looking for a mature, qualified and experienced Finance Manager to lead, manage and coordinate the Finance Department of the Country Program. The context is challenging as it involves overcoming mistrust and suspicion between different ethnic and religious groups. The position is based in Nairobi with frequent travel to the Kakuma and Dadaab Refugee Settlements in Northern Kenya and to Djibouti.

Qualifications 1. Experience: Several years’ experience in managing finances of large-scale development and emergency programs. 2. Education: Professionally qualified accountant. 3. Professional skills: Knowledge of church structures and experience with related agencies, ecumenical partners, other NGOs and UNHCR. Awareness of the general political, economic and development dynamics of the region. Strong organizational and management skills. Knowledge of the reporting requirements of ECHO, USAID, UNHCR and government funding agencies. Excellent command of English. Kiswahili and/or Arabic would be an asset. 4. Computer skills: Experience in computer applications such as Microsoft Word, Excel, accounting systems. LWF/DWS country programs use the Sage Accounting software. 5. Commitment to train national staff and communities to increase their capacity for self-help and development. 6.Applicants are required to be in sympathy with the core values of our organization.

Position Description Direct Supervisor DWS Country Program Representative in Kenya - Djibouti and shall take advice in financial matters from the DWS Finance Coordinator in Geneva.
SupervisesNational Finance staff (5 in Nairobi and 10 in other project sites) Extensive travel (more than 20 days/year)
Content of the position

Basic Purpose Assume overall responsibility for managing all aspects of the financial and accountancy activities of the LWF/DWS Kenya and Djibouti program.

Additional Study and Experience Basic Position Qualifications: University level • Professionally qualified accountant. • Significant working experience at management level in humanitarian assistance or development oriented programs within an international environment and preferably with church-related or non-governmental organizations. • Knowledge of the reporting requirements of ECHO, USAID, UNHCR and government funding agencies. • Broad knowledge of LWF, its member churches and related agencies • Strong leadership, conceptual and analytical skills and demonstrated organizational, management and supervisory skills. • Knowledge and experience of cooperation with United Nations, governmental agencies and international development cooperation in the field of humanitarian assistance. • Team-oriented, flexible and excellent communication skills. •Computer skills.
Position Environment and Dimensions Ensure that accounting systems are maintained to provide the information required for planning and monitoring and reporting for program operations, for safeguarding assets, discharging liabilities and legal responsibilities. Is responsible and for the overall supervision, implementation and administration of the following duties: Main duties:

1 .Manage and directly supervise a team of qualified and experienced staff in Nairobi, and oversee a total of 10 finance staffs based outside of the Nairobi Program Headquarters.

2 .Supervise the preparation of all mandatory monthly and yearly accounts including the monthly finance and management reports for the Representative of the LWF/DWS country program in Kenya and the LWF/DWS head office in Geneva, ensuring that accounting policies are properly and consistently applied and to submit such accounts in accordance with the deadlines in the LWF/DWS Finance Manual.

3 .Supervise the preparation of separate financial reports for funding agencies such as the United Nations High Commissioner for Refugees (UNHCR), BPRM, etc. in accordance with the terms of the contracts.

1. Where required, submit requests for installments of funds from funding agencies in a timely manner, ensuring a reliable cash flow for the program.
2. Control of expenditure against budget for all projects.
3. Assist in the preparation of, and verify the accuracy of, budgets for all projects, including Planning and Monitoring Documents (PMDs), Statement of Needs (SoN), ACT appeals for emergencies, and other projects.
4. Prepare cash flow projections in accordance with procedures, and manage the cash flow of the country program in order to ensure that sufficient funds are always available.
5. Ensure that purchasing is carried out in accordance with the LWF/DWS Procurement Policy including review and improvement of systems as needed.
6. Ensure that procedures for electronic data storage, backups, and security are followed in accordance with the LWF/DWS Operations Manual.
7. Liaise at the appropriate level with banks, tax authorities and other financial institutions.
8. Co-ordinate the taking out of and the renewal of insurance as required by law for national staff, vehicles, as well as public liability insurance, fire insurance, etc.
9. Assume responsibility for up to date and correct inventories of all project equipment, including the Asset Register.
10. Supervise national finance staff and other staff as requested by the Representative of the LWF/DWS program in Kenya.
11. Make arrangements, in agreement with the Representative of the LWF/DWS program in Kenya for the recruitment of locally employed staff required for the program and deal with personnel matters, keeping himself/herself up to date on current legislation.

15.Monitor the payment of salaries and allowances of local staff; ensure the timely payment of taxes, insurance and benefits, and ensure the maintenance of payroll records.

1. Ensure that all staff settle advances and/or loans in line with established policy and procedures and that all accounts are settled at the time of termination of service.
2. Ensure the compliance of the Personnel Policies and Regulations of the Lutheran World Federation.
3. Ensure the compliance of the LWF/DWS Operations Manual, as revised.
4. Pursue an active policy of capacity building of the local finance staff.
5. Ensure that internal controls are properly in place, including regular visits to project offices.

21.Act as contact with external auditors on accounting matters and, in consultation with the Representative of the LWF/DWS program in Kenya, to make available to them all records required for the purpose of auditing the accounts, including any additional audits for funding agencies.

1. Prepare and submit to LWF/DWS Geneva, if applicable, monthly reports on visitors and other persons to be included under the group insurance policies.
2. Work with administrative staff to ensure smooth office operations and cost savings where possible.

Special duties (as a permanent task) Fulfill any other duties as may be assigned by the Representative of the LWF/DWS program in Kenya-Djibouti, or his/her designate.

How to apply:

Applications (motivation letter and detailed curriculum vitae in English), with the names and e-mail addresses of three persons who know the applicant professionally, should be sent to:
Ms Aline Ritchie Head of Human Resources The Lutheran World Federation P.O. Box 2100, 1211 Geneva 2, Switzerland
E-Mail: LWF_HROffice@lutheranworld.org