Responsible for assisting in office administration, reception and tracking of research participants and clients, maintenance of study files, procurement and monitoring of inventory.
Duties & Responsibilities:
- Receive office Visitors and incoming calls and forward them to the appropriate officers.
- Assist in sending goods through courier services or any other appropriate mode.
- Receive and identify potential research participants.
- Scheduling and registering study participants for study visits and clinical visits.
- Initiate and maintain research records for study participants; identifying, rectifying, and reporting missing components.
- Assist in supervision of photocopying and arranging of monthly financial receipts.
- Ensure all files and records are managed appropriately.
- File data and perform other routine clerical tasks as assigned for other departments.
- Order and maintain relevant office supplies for effectiveness of office duties.
- Operate a variety of standard office machines including computers, phone, fax, photocopying machines among others.
- Assisting with study documents and sensitive materials while maintaining confidentiality.
- Coordinating travel and accommodation logistics for NRHS staff.
- Maintaining high standards of cleanliness / hygiene and tidiness within the office.
- Any other official duties assigned by your immediate supervisor or senior staff members
Qualifications and competencies:
- Minimum of 3 years experience as a receptionist, secretary, or administrative assistant in a busy clinical or research environment.
- Strong interpersonal and communication skills a must.
- A diploma in secretarial/administrative studies or equivalent professional level experience.
Desirable attributes:
- Confidentiality
- Excellent verbal and written communication skills
- Good interpersonal skills
- Able to work with limited supervision
- Proactive and reliable
Applications Should Include:
A cover letter detailing current work, prior experience and qualifications in the areas described above, telephone and e-mail contact
A current CV
Names, telephone and e-mail contacts of at least 3 professional referees
Apply via email to humanresources [at] nrhskenya.org with the job title on the subject line.
Applications should be received by the Human Resources Manager on or before 24th February, 2014
