1. POST
Post Title: Bilingual Secretary
Grade: GSA4
Duty Station: Nairobi, KENYA
2. Purpose of the Job: perform secretarial and office administrative/management duties for the Division.
3. Major Duties and Responsibilities
The major duties and responsibilities of the Bilingual Secretary are as follows:
- Type and proof read documents, reports, correspondences, messages, queries, etc as may be required by assigned supervisors;
- Draft responses to routine correspondences for the signature of the supervisors;
- Receive guests/visitors/staff and provide them with basic information on relevant issues and procedures;
- Maintain a proper filing and recording system for all incoming and outgoing correspondes and documents;
- Answer and screen telephone calls/E-mail messages and ensure follow up with supervisors and partners;
- Keep an up to date diary of appointments for supervisors and other senior staff of the division;
- Keep equipment in use in good condition and report on defects for maintenance and other necessary action;
- Provide day to day routine administrative supports to various work units of the assigned Department / Division / Units
- Perform reception services where required
- Perform any other relevant duty/responsibility assigned.
4. Educational Qualifications and Work Experience
A minimum of Diploma in secretarial since plus A higher qualification will be an added advantage;
- Typing Speed : 50 words per minutes
- Excellent secretarial and office management skills;
- A minimum of 5 years of relevant secretarial experience in a Government, public sector or international organisation.
5.Other Relevant Skills:
- Excellent interpersonal and communication skills;
- Good knowledge of the workings of international organisations;
- Capacity to work under pressure and in a multicultural environment;
- Excellent computer literacy Experience Microsoft office applications
- Good planning and organisational skills
6. Language Requirement:
Proficiency ( read , write, speak ) in two of the African Union working languages. Knowledge of one or more of the other working languages would be an added advantage.
7. TENURE OF APPOINTMENTS
The appointment will be for twelve months and is renewable, subject to satisfactory performance.
8. GENDER MAINSTREAMING
The AU is an equal opportunity employer and qualified women are strongly encouraged to apply
9. REMUNERATION:
The salary attached to the position is an annual lump-sum of US$ 44,674.85 inclusive of all allowances for internationally recruited staff, and US$ 17,605.35 inclusive of all allowances for locally recruited staff
Applications must be made through the AUC E-recruitment Website http://www.aucareers.orgnot later than 17th April 2014.
Directorate of Administration and Human Resource Management African Union Commission Addis Ababa (Ethiopia)
