ROLE PURPOSE:
- To provide effective support and co-ordination to the regional HR team with the full range of HR processes including managing employee contracts and benefits, payroll, data and systems.
- To provide a customer focused and pro-active recruitment service to Regional office and its client groups.
- To be responsible for maintaining and updating core HR administrative systems including the HR Database, filing system, induction processes.
- SCOPE OF ROLE:
Reports to: the Regional HR Director
Staff directly reporting to this post:none
KEY AREAS OF ACCOUNTABILITY:
Resourcing and recruitment
· Support the Regional office by providing a comprehensive and responsive resourcing strategy.
· Support countries in the end to end recruitment process for international and other key senior national positions.
· Providing advice on Job evaluation and reviewing JDs to ensure compliance with Save the Children policy and supporting the preparation of adverts and posting in internal and external jobsites.
· Providing support to shortlisting and interviews and ensuring child safeguarding standards are met during the process.
· With inputs from HR Director, advising on salary offer, liaising with SCI centre for preparation of international contracts.
· Give full support on reference checks and secure documentations before hiring.
· Providing training on Recruitment, Interviewing skills and others to relevant country program staff.
· Update the HR information system (HRIS) in a timely and accurate manner. This includes setting up new starters, leavers, amending personal details, updating contract information, inputting performance ratings, training information and running of reports on a monthly basis.
· Maintain accuracy and integrity of data through timely input to electronic and hard copy l personal files. Maintain confidentiality in respect of all candidates’ and employees’ records whether manual or computer maintained and ensure that all records are held securely.
· In coordination with the Regional HR Director issue International staff contracts and set up personal files for each employee.
· Assist with pre-employment medical screening administration for International employees.
· Ensure successful completion of HR payroll information for International staff with all documentation submitted accurately and in line with payroll deadlines on a monthly basis.
· Coordinate with the center HR the submission of applications for medical insurance membership, Life Insurance, and Long Term Savings plan enrolment for International employees, ensuring this is set up in advance of their start date; and notify new employees accordingly.
· Respond to administration related queries on Insurance enrolment for International employees.
Develop expedite HR processes for Humanitarian responses:
· In collaboration with the Humanitarian Operation Director, Regional HR Director and HR counterparts in country offices throughout the region plan, coordinate and implement Emergency recruitment and staffing plan.
· Supporting countries especially where capability is low, in the end to end recruitment process for international and other key senior national positions during the emergency response.
· Work with country office HR managers to keep the Country Office prepared for emergency such as defining organizational structure, job profiles, pay and salary scale and recruitment procedures relevant to emergencies.
· Managing recruitment and deployment of personnel during emergency response
· Development and maintenance of the Regional Emergency Roster for external resource and facilitating release/hiring.
Other
· Working closely with the rest of the regional HR team to deliver on the team objectives including any other duties not already prescribed.
SKILLS AND BEHAVIOURS (SCI Values in Practice)
Accountability:
· Willing and able to embrace the organisational values of accountability, ambition, collaboration, creativity, integrity, service orientation and getting the job done.
Ambition:
· Multi-tasking – prioritise and re-prioritise, maintain several different activities at the same time.
· Set ambitious and challenging personal goals, and take responsibility for own personal development.
· Widely share personal vision for Save the Children, and engage and support others
Collaboration:
· Approachable, good listener, easy to talk to; builds and maintains effective relationships with colleagues, SCI members and external partners, supporters and suppliers.
· Values diversity, understands where different people are coming from, able to work cross-culturally.
· Builds and maintains effective relationships with the team and colleagues,.
Creativity:
· Develops and encourages new and innovative solutions.
· Willing to take disciplined risks.
Integrity:
· Honest, encourages openness and transparency; demonstrates highest levels of integrity.
· Commitment to Save the Children Values.
QUALIFICATIONS EXPERIENCE AND SKILLS
- Minimum of 5 years in a generalist HR management role; minimum of 2 years’ experience in the resourcing and recruitment role. (with the knowledge of the East African country context)
- Bachelor’s degree in Human resources, general management or business administration.
- Technical skills in most if not all aspects of human resource management with a focus on Recruitment and Selection, Learning and Development, Performance Management.
- Excellent IT skills, to include Microsoft Office, Word (including Mail merge), PowerPoint, Excel and Outlook
- Experience of working with an HR database, with the ability to accurately input data and generate reports.
- Ability to prioritise, work to tight deadlines and use own initiative.
- Ability and confidence to communicate appropriately with people at all levels, both internally and externally within a diverse client group.
- Respect the importance of confidentiality, particularly in relation to employees' personal details.
- Ability to work accurately, with excellent attention to detail
- Understanding of core HR processes good verbal/written communication skills
- Experience of working in a dynamic, fast-paced environment.
How to apply:
To apply for this positions follow the URL: http://www.myjobsinkenya.com/savethechildren.
