1. POST
Post Title: Senior Human Resources Officer
Grade: P3
Duty Station: AMISOM (Nairobi, KENYA)
Supervisor: Chief Administrative Officer (CAO)
2. MAJOR DUTIES AND RESPONSIBILITIES:
The Senior Human Resources Officer will work under the supervision of the Chief Administrative Officer (CAO) and will be responsible for the following duties: note, these duties are generic.
Personnel Management
- Under the supervision of the Chief Administrative Officer (CAO), the incumbent is responsible for the daily operations of the Personnel section to ensure the operational systems, policies, guidelines and SOPs are in place.
- Also acts as a certifying officer. Undertake personnel tasks, such as, developing and managing the organizational chart, staffing table, vacancy rate, recruitment, and personnel administration.
- Ascertain staffing requirements and submits staffing proposal for approval and submission to AU-HR to commence the recruitment. Develop HR activities, action plans and a timeline for delivery.
- Ensure troop numbers are regularly monitored for accuracy of data for troop payments on time.
- Provide authoritative advice and guidance, personnel rules, practices and procedures.
- Monitors and evaluates the effectiveness of related guidelines and recommends revisions to AU-HQ, where necessary.
- Plan, organize and coordinate with relevant Divisions, sections and manages the mission HR issues to ensure the integrated functions are effectively delivered for staff and management in accordance with the given timelines.
- Determines and advises on benefits and entitlements for staff on the basis of their contractual status.
- Advises and counsel staff in respect of rights, responsibilities, code of conduct and difficulties associated with work and conditions of service.
- Monitors, advises and acts on disciplinary matters in accordance with established policies and procedures.
Personnel Mandate Actions
- Coordinates quarterly meetings with Head of Mission and Section Heads to review progress made on the achievements of goals and mandate.
- Supports the Head of Mission in the implementation of performance appraisal and monitor compliance with the proper implementation of the performance management.
- Organize training, orientation programmes in performance in performance management and supervisory skills.
- Guide the substantive and mission support components to develop Service Section, Unit and individual work plans.
- Ensure full compliance of appraisals in due time.
3. Major Duties and Responsibilities
Professionalism: Knowledge of personnel policies, practices and procedures with the ability to apply them in an organizational setting. Ability to identify issues, analyze and formulate solutions and provide recommendations on complex personnel issues. Shows pride in work and in achievements, demonstrates professional competence and be a master of subject matter, is conscientious and efficient in meeting commitments, observes deadlines and achieve results, is motivated by professional rather than personal concerns and is persistence in addressing problems. Takes responsibility for incorporating gender perspectives and ensuring equal participation of women and men in all areas of work.
Planning and Organization: Develops clear goals that are consistent with agreed strategies, identify priority activities and assignments, allocates appropriate amount of time and resources for completing work, foresees risks and allows for contingencies when planning and uses time efficiently.
Communication: Speaks and writes clearly and listens to others, interprets messages from others and respond appropriately, tailors language, tone and style to match different audience, demonstrates openness in sharing information and keeping people informed.
Teamwork: Works collaboratively with colleagues to achieve the goals, willing to learn from others, places agenda before personal agenda, support and acts in accordance with group decision, even when such decisions may not reflect own position, shares credit for team accomplishments and accepts responsibility for team shortcoming.
Accountability: Takes ownership of all responsibilities and honors commitment, delivers outputs for which one has responsibilities within prescribed time, provides oversight and takes responsibility for personnel activities and takes personal responsibility for his/her own shortcomings and those of the work unit.
Creativity: Actively seeks to improve programmes or services, offer new and different options to solve problems or meet client needs, thinks 'outside of the box', takes an interest in new ideas and new ways of doing things and is not bound by current thinking or traditional approaches.
Client Orientation: Consider all those to whom services are provided to be 'clients', establishes and maintains productive partnership with clients by gaining their trust and respect, identifies client needs and matches them to appropriate solutions, monitors ongoing developments and keep their clients informed of problems and informed of setbacks in projects and meets the timeline of delivery
4. Educational Qualifications and Work Experience
Candidates must have a University Masters Degree in personnel management or human resource mangemrnt . Higher qualification will be added advantage. Candidates must have eight (8) years of progressively Professional experience in personnel management .International work experience will be added advantage . Experience in peacekeeping will be added advantage.
5. Other Relevant Skills:
- Excellent interpersonal and communication skills;
- Good knowledge of the workings of international organisations;
- Capacity to work under pressure and in a multicultural environment;
- Excellent computer literacy Experience Microsoft office applications
- Good planning and organisational skills
6. Language Requirement:
Proficiency in one of the African Union working languages. Knowledge of one or several other working languages would be an added advantage.
7. TENURE OF APPOINTMENTS
The appointment will be made on a fixed-term contract for a period of One (1) year, of which the first three (3) months will be considered as a probationary period. Thereafter, the contract could be renewable subject to satisfactory performance and fund availability. .
8.GENDER MAINSTREAMING
The AU is an equal opportunity employer and qualified women are strongly encouraged to apply
9. REMUNERATION:
The salary attached to the position is an annual lump-sum of US$ 84,477.46 inclusive of all allowances for internationally recruited staff, and US$ 70,613.43 inclusive of all allowances for locally recruited staff
Applications must be made through the AUC E-recruitment Website http://www.aucareers.orgnot later than 17th April 2014.
Directorate of Administration and Human Resource Management African Union Commission Addis Ababa (Ethiopia)
