Office Manager

Office Manager  

 
Reference:      OM_2014
Advert Details

Recruiter: Stratostaff East Africa Ltd    

Contract: 1 Year Renewable       
Location: Nairobi   
Category: Experienced   
Offer:  Neg.
Available: ASAP
 
Profile Introduction

Our client is a world leader with over 40 years experience in technology based innovation and products. Their products & initiatives continually advance how people work and

live. Our client is now seeking an Office Manager. 



Overall Purpose of the role is to :

Based in the Nairobi Office, the person will report to the Admin Support Manager in Europe. The person will manage the Nairobi office.

Minimum Requirements

• Minimum Bachelor’s degree in Office Management, Business Administration or related field
• Computer literate- proficient in MS Office packages
• At least 3 years relevant working experience as an Office Manager.

Job Specification- Office Manager

• Asset Management: Keeping track and record of all assets in the office as well as our clients samples (Valuable Company Assets) and managing the stores;
• Logistics operations: Managing shipments coming in and going out of the site in a timely manner. Have a good rapport with the shipping vendors ensuring that they are constantly updated and on top of all shipments. Also key is being a liaison for the client’s logistics regional team;
• Manage all front desk operations such as receiving guests, managing incoming calls by forwarding them to relevant staff or taking messages, responding to General emails, dispatching mails via Courier amongst other front desk duties;
• On board new employees/ orientation;
• Maintain clean, orderly and safe working office environment and ensure that there is office security;
• Order office supplies - stationery, refreshments, and office cleaning materials, amongst other things; 
• Ensure all office machinery and meeting rooms are in proper working conditions;
• Responsible for the server communication room;
• Liaise with various suppliers by being the in- between between the suppliers and Accounts Payable department. This includes raising the quarterly budgets and any invoice enquires;
• Is the direct point of contact for supplier of Minor repairs, HP supplier, Projector repairs/maintenance, office Security, IT network supplier, Landlord/ Letting Agent and  Asset Manager;
• Maintain an updated Filing system & Contact list of official & personal contacts;
• Proactively improve the office space and support given to other colleagues.

Competencies

• Strong oral, communication and  inter personal skills
• Responsible and resourceful manager with operational efficiency without direct supervision
• Energetic, change oriented team player with mature, assertive, proactive, solution oriented   and diplomatic outlook

How to Apply

If you are qualified and up to the challenge send your Resume and Cover Letter to info@stratostaff.co.ke by 5pm, 20th March 2014

Please note that only qualified candidates will be contacted.

Our client is an Equal Opportunity Employer