ORGANIZATIONAL CONTEXT:
Adeso is an expanding and vibrant African based international development and humanitarian organization. At Adeso, we work with African communities who are yet to realize their full potential; working inside these communities to create environments in which Africans can thrive. Our belief that economic, social and environmental security is the bedrock of a healthy community drives the nature and intent of our programming. We work to prevent and overcome situations that adversely affect community well-being by: reinvigorating the economy, developing skills for life and work, providing humanitarian aid, and influencing policy.
For the past 20 years we have strengthened rural livelihoods through environmental awareness, training, technology transfer and innovative humanitarian projects in pursuit of a peaceful, self-reliant, and greener future. Currently, Adeso has programs in Somalia, Kenya and South Sudan.
Adeso is an exciting and dynamic organization experiencing managed rapid growth. It offers sound employment conditions with opportunities for personal growth and development.
POSITION SUMMARY:
The Finance and Administration Officer will provide Financial and Administration support to Adeso’s programmes in Sanaag. Based in Badhan, the staff will be a full-time member of the Adeso program support team, playing a crucial role in providing support for the team. The position holder will principally work with the program team on day to day basis under the direct supervision of program Manager but with technical working relation with the Finance team in Nairobi. FAO responsible for all aspects of supporting the team about financial management, ensuring compliance with Adeso’s internal policies and procedures as well as donor regulations.
POSITION PURPOSE:
- Provide accounting support to the project and management team.
- Make payments as per the approved budget.
- Responsible for the overall supervision of the administrative management of staff, office and the guest house.
SPECIFIC ROLES AND RESPONSIBILITIES:
Finance and Accounting:
· Provide accounting support to the project and management team while ensuring compliance with internal controls, donor regulations and budget restrictions;
· Record accounting transactions including coding of payment vouchers before making payments and ensure an efficient, proper and transparent financial filing system of all documents (e.g. monthly payment of bills, contracts, rent and local salaries)related to finance are maintained;
· Prepare and examine accounting records, financial statements and other financial reports and ensure accuracy, completeness and conformance to reporting and procedural standards;
· Plan for cash flow requirements for the project and submit updated cash forecast and monthly cash requests to the project accountant on a timely basis;
· Process and make payments as provided in the approved budget;
· Ensure timely recovery of all advances including travel and mid-month advances and provide monthly update of any outstanding advances to the finance officer;
· Assist with facilitation of internal and external audit procedures as required.
HR and Administrative:
- Responsible for the overall administrative management of office and Guest house.
- Supervision of the support and all other administrative staff.
- Ensure that staffs are fully cognizant and understands all HR policies and procedures in areas of responsibility (e.g. Finance, Human Resources, procurements etc.).
- Handle complaints and grievances from the staff on issues of administrative nature
- Brief every newcomer to the compound about the security rules and about the context.
- Organize the sharing of information with the team
- Help in organizing Recruitment process like the Interviews of candidates.
- To ensure staff going for leave follow procedures and that absenteeism is dealt with according to policy and immediately reported to the Human Resource manager.
- Ensure timely submission of timesheet and confirm accuracy of all timesheets before submit to the Human Resource manager.
SKILLS AND QUALIFICATIONS
· University degree of Business Administration supplemented by professional courses in Finance/Accounting or any other related field.
· Two years of progressively responsible work experience at professional level in finance and office administration.
· Good writing and communication skills with supervisory ability.
· Ability to establish harmonious working relations in an international and multicultural environment.
· Must have good level of spoken and written Somali language.
· Good level of spoken and written English.
· Analytical skills and negotiating skills.
· Willingness to travel to remote field locations.
· Ability to work independently and work collaboratively as part of a team in a challenging and a highly fluid environment.
· Demonstrated attentions to detail, ability to follow procedures, meet deadlines and cooperatively with team members are required.
· Basic knowledge in computer applications such as word processing, spreadsheets and power point.
· Ability to live and work in an isolated area in conditions of limited comfort.
· High degree of cultural sensitivity.
· Knowledge of English language and the local working language of the duty station is a requirement.
How to apply:
This is a challenging opportunity for a dedicated and highly motivated professional. If you would like to join this dynamic team, please submit your application to jobs.Somalia@adesoafrica.org, quoting the position in the email subject matter, by30th September, 2014.
Each application should be addressed to the Regional Human Resources Manager and include the following:
· An updated CV; and
· An application letter which should include cover letter, remuneration requirements and contact information for three work-related referees.
Applications not including all of the above information will not be reviewed. Only short-listed candidates will be contacted.
Adeso is an equal opportunity employer and female candidates are strongly encouraged to apply.
