Reference:SOT/GIO/SA
Country: Somalia/ Somaliland
Job Title: Grants and Information Officer
Contract Grade: A
Contract Length: 1 year
Date Needed By: As soon as possible
New Post or Replacement: Replacement
Accompanied / Unaccompanied: Unaccompanied
Exact Job Location: Hargeisa with frequent travel to Nairobi and, when possible, Mogadishu
Reports To: Assistant Country Director
Liaises With: ACD, Emergency Coordinator, Programme Managers, M&E unit, Finance team, Dublin-based Desk Officer, Area Manager
Job Purpose:To support the country programme in grants management; programme development; monitoring, evaluation and accountability. This role will work closely with Programme Managers and the M&E unit.
Main Duties & Responsibilities:
Grants and information management
· Take responsibility for the management of all grants for the Somalia/Somaliland programme.
· Maintain the reporting schedule and grants management system, ensuring timely and accurate reporting.
· Liaise with the Desk Officer and Finance Manager to file the contract documents for grants – both active and archived.
· Identify funding opportunities and support the team in development of concept notes and proposals ensuring internal and external deadlines are met.
· Update and maintain the funding tracker to monitor the country programme’s funding pipeline, ensuring that proposals target key gaps and funding needs to the greatest extent possible
· Edit reports and proposals and ensure they are submitted in the correct format.
· Assist in the documentation of case studies, programme research, etc., enabling the integration of ‘lessons learnt’; maintain folders with case studies, photos and information which are updated regularly.
· Produce quarterly programme updates and information packs for distribution to donors, supporters etc.
· Provide input to the development of M&E tools to ensure compliance with donor requirements.
· Liaise between finance and programme staff to ensure that all deliverables are completed within the grant period.
Programme development
· Contribute towards a high level of documentation standards – ensuring good record keeping, filing of reports and other finalised reports in Mogadishu, Hargeisa and Nairobi.
- Represent Programme Managers at cluster, NGO Consortium and other meetings as needed.
- Provide support to the Programme Managers and M&E Unit in maintaining the output databases and work plans.
· Edit and compile the monthly programme reports for review by the ACD/CD.
· Record and produce the minutes of management and programme meetings or other relevant meetings and workshops. Ensure timely circulation.
· Support the M&E unit in scheduling and planning annual reviews, surveys and evaluations.
· Provide support to Programme Managers and ACD in mainstreaming cross-cutting issues or quality standards.
· Work with the M&E Unit to manage the feedback mechanisms.
PERSON SPECIFICATION
ESSENTIAL
Education, Qualifications & Experience Required:
· Educated to Degree level in Development or a related discipline.
· The successful candidate will have at least two years’ experience with an NGO (at least one year overseas);
· Experience of working in a high pressured, results focused and dynamic environment.
· Programmatic knowledge of any of the following sectors: Nutrition, Food, Income and Markets (FIM), Education, WASH, natural resource management, resilience.
· Good organisational and planning skills/experience.
· Strong computer skills particularly Microsoft office.
· Experience of M&E.
· Excellent spoken and written English.
DESIRABLE
Education, Qualifications & Experience:
· Experience working in Somalia or Somaliland.
· Attendance of training courses in quality standards such as SPHERE, HAP, Red Cross Code of Conduct, etc.
· Experience working in an insecure and volatile environment.
· Familiarity with one or more sectors in which Concern works in Somalia (WASH, Nutrition, Health, Education, Livelihoods, Food Security, Emergency, etc.)
· Familiarity with donor-specific reporting and compliance requirements (ECHO, OFDA, etc.)
Special Skills, Aptitude or Personality Requirements:
· Able to take initiative and work independently.
· Very high attention to detail is essential.
· Cultural and political sensitivity.
· Must be flexible and willing to adapt to a fluid situation.
· Eagerness to learn.
· Good communication and interpersonal skills.
How to apply:
All applications should be submitted through our website at https://jobs.concern.net by closing date
CV’s should be no more than 4 pages in length.
Due to the urgency of this position, applications will be short listed on a regular basis and we may offer posts before the closing date.
Concern Worldwide is an Irish-based non-governmental, international, humanitarian organisation dedicated to the reduction of suffering and working towards the ultimate elimination of extreme poverty in the world’s poorest countries.
Concern has a Staff Code of Conduct and a Programme Participant Protection Policy which have been developed to ensure the maximum protection of programme participants from exploitation and to clarify the responsibilities of Concern staff, consultants, visitors to the programme and partner organization, and the standards of behaviour expected of them. In this context staff have a responsibility to the organization to strive for, and maintain, the highest standards in the day-to-day conduct in their workplace in accordance with Concern’s core values and mission. Any candidate offered a job with Concern Worldwide will be expected to sign the Programme Participant Protection Policy and the Concern Staff Code of Conduct as an appendix to their contract of employment. By signing the Programme Participant Protection Policy and the Concern Staff Code of Conduct candidates acknowledge that they have understood the contents of both the Concern Staff Code of Conduct and the Programme Participant Protection Policy and agree to conduct themselves in accordance with the provisions of these two documents.
Concern receives a substantial amount of funding from external donors each year. Increasingly donors are introducing requirements whereby future funding is conditional on Concern ensuring that the names of any new employee or volunteer do not appear on terrorism lists generated by the European Union (List of person, groups and entities to which Regulation (EC No. 2580/2001 applies), the US Government (Office of Foreign Assets Control list of specially designated Nationals and Blocked Persons) and the United Nations (Consolidated List). Any offer of employment (either paid or voluntary) with Concern Worldwide will not be made pending a clearance check being conducted on the applicant. For additional information please consult our web site or contact the Human Resource Division in our Head Office.
Concern Worldwide is an equal opportunities employer and welcomes applications from all sections of the community.
