Procurement & Logistics Officer

Purpose
The Procurement & Logistics Officer is responsible for all the daily procurements and logistics functions of DRC Dollow . This includes:

• Responsible for all tasks related to procurement and logistics under the supervision of the Area Manager
• Ensure that all procurement is done according to rules and standards related to the respective donors and in compliance with DRC guidelines
• Advice to Area Manager on all issues related to procurement and logistics, Provide technical support and capacity building of all the staff within procurement and logistics in close dialogue with the Area Manager

Key Responsibilities:

• Ensure that all procurement procedures and documentation are according to donor standards and DRC guidelines.
• In charge of the implementation of the logistics and procurement process as per DRC and Donor regulations.
• Carry out in a timely manner the actual procurement and follow up on this
• Prepare invitation for bidders and attend procurement meetings.
• Ensure the procurement committee is according to DRC and Donor guidelines.
• Ensure weekly records of logistics, fleet management and procurement activities (update weekly Order follow up and share with all the sections.
• Submit written logistics and procurements reports as required
• Ensure that DRC or Partner warehouses are managed according to DRC warehouse standards and records are kept for audit.
• Make periodic random checks during loading/unloading operations to ensure that commodities carried by the trucks conform to the quantity record on the truck waybill.
• Identify alternate warehouse facilities in times of emergency or unforeseen reasons; using proper DRC procedures.
• Ensure proper scientific method of storage as per DRC guidelines have been followed.
• Ensure transparency and accountability in all procurement and logistics activities
• Ensure good archiving system with logistics and procurement documents
• Perform any other task as delegated by the Area manger

Reporting Arrangements
Reports to the Area Manger in Dollow..

General Commitments: DRC has a Humanitarian Accountability Framework, outlining its global accountability committments. All staff are required to contribute to the achievement of this framework

Posting details:

• This position is based in Dollow
• Contract & Duration: 3 Months Oct - Dec -14 (Renewable)

Professional qualifications

• Degree in Business Administration or Purchasing and Supplies. Diploma Level preferable from Chartered Institute of Purchasing and Supply (CIPS) with at least 3-years work experience in relevant field will be considered
• High integrity, pro-active, stable, robust character and a good team-player
• Excellent communication skills
• Excellent analytical and negotiation skills.
• Substantial within carrying out actual procurement
• Experience in working in NGOs
• Proven commitment to accountability practices.
• Proven ability to priorities tasks, meet deadlines and work with limited supervision
• Knowledge of computers: word processing, database management packages.
• Fluent in written and spoken English.

How to apply:

Application Interested and qualified candidates, who meet the required qualifications/selection criteria should send their applications, including a cover letter and CV, by email to drcjobs.dollow@drcsouthcenral.org no later than 22 September, 2014 Please indicate “Procurement /Log officer ” as the subject heading.