ORGANIZATIONAL CONTEXT
Adeso is an expanding and vibrant African based international development and humanitarian organization. At Adeso, we work with African communities who are yet to realize their full potential; working inside these communities to create environments in which Africans can thrive. Our belief that economic, social and environmental security is the bedrock of a healthy community drives the nature and intent of our programming. We work to prevent and overcome situations that adversely affect community well-being by: reinvigorating the economy, developing skills for life and work, providing humanitarian aid, and influencing policy.
For the past 20 years we have strengthened rural livelihoods through environmental awareness, training, technology transfer and innovative humanitarian projects in pursuit of a peaceful, self-reliant, and greener future. Currently, Adeso has programs in Somalia, Kenya and South Sudan. Adeso is an exciting and dynamic organization experiencing managed rapid growth. It offers sound employment conditions with opportunities for personal growth and development.
POSITION SUMMARY
This position is based in Nairobi and the incumbent will perform general HR support functions and assist the HR team as directed. He/she will work with the team in Nairobi office to ensure efficient running of the day to day Human Resource functions.
ESSENTIAL DUTIES AND RESPONSIBILITIES
· Provide administrative support to Human Resource Department in all HR functions.
· Update Timesheets and trackers.
· Facilitate the processing of staff IDs
· Ensure that the induction pack is maintained and kept up to date.
· Maintain the staff database (currently to be on Excel) and the personnel files for all staff in the Programmes; and collect and maintain basic details for all staff.
· Update Human Resources Officer of contracts end dates, probation dates, Performance Review dates and constantly ensures that the contracts database is up to date for Nairobi staff.
· Support and assist in coordinating HR communication.
· Ensure all staff in Nairobi have Medical cards and Keep a record of medical expenses reimbursed
· To ensure that when a member of staff separates from the Organization exit interviews and clearance are conducted, equipment or documents are retrieved, final payments have been arranged with Finance and that the personnel file is closed.
· Support the Human Resources Officer on recruitment activities such as interview arrangement, including preparation of appropriate documents and liaising with candidates as instructed.
· Administrative tasks as instructed from time to time.
· Any other duty as may be assigned.
REQUIRED SKILLS AND QUALIFICATIONS
· Diploma in Human Resources or equivalent;
· 1 year experience in Human resources or Administration;
· Substantial knowledge of HR administrative procedures and systems;
· Prior HR experience preferably with an NGO;
· Familiarity with Kenyan labor laws;
· Computer skills – MS Word, Excel and Outlook;
· A strong team player and committed to diversity, equal opportunity and capacity building;
· Ability to work under pressure and meet deadline;
Ability to establish and maintain harmonious working relationship with co-workers and staff
HOW TO APPLY:
This is a challenging opportunity for a dedicated and highly motivated professional. If you would like to join this dynamic team, send your up-dated CV and an application letter which should include remuneration requirements and contact details of three work-related referees, to the HR Manager, Adeso in Kenya by email to jobs@adesoafrica.org by 20th April 2016.
Adeso is an equal opportunity employer and does not discriminate based on one's background, beliefs, gender or sexual orientation.
