Background: I Choose Life – Africa (ICL) is one of the leading Non-Governmental Organizations that has contributed greatly to Sexual Reproductive Health efforts among the youth in Kenya today. The organization works closely with the government, universities, communities and has programs in over 234 institutions (tertiary institutions and high schools) across 23 Counties in Kenya and reaches over 1 million youth annually with behavior change communication messages.
Vision & Mission: ICL's vision is to see a ‘Healthy Africa, Empowered People!’ The organization seeks to support to the implementation of Vision 2030 through the cascading it to the Counties. ICL's mission is to create a movement of individuals that enhance the quality of life for communities through Health initiatives, Economic empowerment, Academic & Career mentoring, improved Leadership & governance and Institution Strengthening (HEAL&I).
Vision & Mission: ICL's vision is to see a ‘Healthy Africa, Empowered People!’ The organization seeks to support to the implementation of Vision 2030 through the cascading it to the Counties. ICL's mission is to create a movement of individuals that enhance the quality of life for communities through Health initiatives, Economic empowerment, Academic & Career mentoring, improved Leadership & governance and Institution Strengthening (HEAL&I).
Job purpose: Reporting to the Chief Executive Officer, the Procurement Officer will be responsible for ICL’S procurement activities. He/she will work with local partners and stakeholders in the development and implementation of procurement policies and procedures in all program activities.
Key Responsibilities
Procurement Planning
• Conduct organizational needs assessments to ascertain the good or services required by different projects.
• Develop annual and regular procurement plans
• Take part in the annual procurement planning meetings.
• Convene procurement meeting based on procurement policy
• Conduct organizational needs assessments to ascertain the good or services required by different projects.
• Develop annual and regular procurement plans
• Take part in the annual procurement planning meetings.
• Convene procurement meeting based on procurement policy
Tendering and Bid analysis
• Coordinate supplier sourcing process include tendering and follow best practice and ICL’s tender policies;
• Prequalification of suppliers
• Support in the supplier evaluations and bid analysis for local orders items for ICL as well as the projects.
• Carry out a price survey; maintain a price list for commonly used items and a list of prequalified vendors;
• Coordinate supplier sourcing process include tendering and follow best practice and ICL’s tender policies;
• Prequalification of suppliers
• Support in the supplier evaluations and bid analysis for local orders items for ICL as well as the projects.
• Carry out a price survey; maintain a price list for commonly used items and a list of prequalified vendors;
Contract management
• Assist in the drafting framework agreements and other related agreements for preferred suppliers;
• Participate in preparing prequalification documents and appraising prequalified suppliers;
• Coordinate vendor performance management review using the approved institutional tools and participate in decision making based on the evaluation.
• Prepare contract award documents
• Assist in the drafting framework agreements and other related agreements for preferred suppliers;
• Participate in preparing prequalification documents and appraising prequalified suppliers;
• Coordinate vendor performance management review using the approved institutional tools and participate in decision making based on the evaluation.
• Prepare contract award documents
Procurement Administration
• Ensure ICL’s supply chain procedures are adhered to while purchasing goods/ services required by ICL;
• Ensure all specifications in the purchase requisitions are captured in the requests for quotations and subsequently in the purchase order;
• Maintain up to date records for all procured goods and services, including approved budgets and supporting documentation: purchase requisitions, quotations, bid evaluations, analysis, purchase orders, and related documents.
• Review supplier financial statements/reports and evaluate overall supplier health (supplier risk assessment)
• Ensure ICL’s supply chain procedures are adhered to while purchasing goods/ services required by ICL;
• Ensure all specifications in the purchase requisitions are captured in the requests for quotations and subsequently in the purchase order;
• Maintain up to date records for all procured goods and services, including approved budgets and supporting documentation: purchase requisitions, quotations, bid evaluations, analysis, purchase orders, and related documents.
• Review supplier financial statements/reports and evaluate overall supplier health (supplier risk assessment)
Disposal and asset management
• Assist in preparing asset management and disposal plans
• Ensure ICL’s disposal plans are within the best practices.
• Assist in preparing asset management and disposal plans
• Ensure ICL’s disposal plans are within the best practices.
Qualifications, Skills and Experience:
• Degree in Relevant Business Field.
• Professional qualifications in Purchasing and Supply Chain Management.
• A minimum of three years’ experience in procurement, NGO experience including asset management will be an added advantage.
• Degree in Relevant Business Field.
• Professional qualifications in Purchasing and Supply Chain Management.
• A minimum of three years’ experience in procurement, NGO experience including asset management will be an added advantage.
Knowledge, Skills and Abilities
• Computer literacy skills especially in MS Excel.
• Proven ability to multi-task and process information within the timelines.
• Detailed knowledge and understanding of procurement ethics and donor compliance is essential.
• Excellent Communication Skills
• Proven ability to solve problems independently without supervision.
• Conscientious with an excellent sense of judgment.
• Possess the ability to work simultaneously on multiple tasks and meet critical deadlines.
• Willingness and ability to work effectively with a wide variety of people.
• Strong ability to work as part of a team and coordinate with project personnel.
• Computer literacy skills especially in MS Excel.
• Proven ability to multi-task and process information within the timelines.
• Detailed knowledge and understanding of procurement ethics and donor compliance is essential.
• Excellent Communication Skills
• Proven ability to solve problems independently without supervision.
• Conscientious with an excellent sense of judgment.
• Possess the ability to work simultaneously on multiple tasks and meet critical deadlines.
• Willingness and ability to work effectively with a wide variety of people.
• Strong ability to work as part of a team and coordinate with project personnel.
HOW TO APPLY:
Application and contact details: Please send your CV and cover letter quoting your current and expected salary to hr@ichooselife.or.ke to reach us on or before Thursday 28th April 2016.The subject line of your application should be ‘Procurement Officer’ only. Only shortlisted candidates will be contacted. I Choose Life Africa is an equal opportunity employer.
