The Grants Officer will be based at Nairobi and will report to the Grants Manager. S/he will uphold Plan's Core Values, promote our mission and vision, programme principles (transparency, gender equality and diversity) to enhance programme impact, and be committed to child protection and respect for human rights.
Typical Responsibilities - Key End Results of Position:
Key Result Areas:
- Support effective management of relationships with donor and NOs.
- Support effective management of grants, including grant systems and quality and timely reports
- Provide technical support to the sub recipients in effective funds utilization and reporting
- Conduct Preaward assessments for potential sub grantees and undertaking regular grant monitoring visits to review financial records
- Support project staff in grant - related roles
- Develop and maintain a data base of grantees for tracking grant expenditure on a monthly basis and utilize financial and program data for management decisions, including prompting project staff when spend-rates are low, communicating to donors of any implementation challenges or deviations from plans.
- Good grasp of the requirements of the project and provide support to ensure that these requirements are fulfilled.
· Adhere to strict deadlines and ensure quality standards of reports.
· Accuracy in production of expenditure and income analysis for the grant.
Dealing with Problems:
The post holder requires good communication skills and judgement to negotiate with staff from different National Offices, with partners and with donors.
Communications and Working Relationships:
The post holder will be required support in maintaining and developing a range of working relationships, including with donors, implementing partners and other development organizations.
Effective working relationships within Plan are also critical for this position, including with National Offices and other staff in Kenya.
Knowledge, Skills, Behaviours, and Experience Required to Achieve Role’s Objectives:
Educational Qualifications, Knowledge & Experience:
· A Bachelor’s degree in Social or Development studies or related field
· At least 3 - 5 years’ hands-on experience in grants development and management preferably in an NGO set-up
· Good understanding of programmes and participatory approaches to development.
· Knowledge in donor reporting requirements an added advantage
· High level of integrity, values, ethics and attitudes that align with principles of Plan’s Child Protection Policy
Key Skills Specific to the Post:
· The position requires strong analytical skills to process program and financial related information from the grant-funded projects to review financial and narrative reports.
· Ability to withstand pressure of deadlines and ensure high quality outputs/standards.
· Strong negotiation, communication and advocacy skills
· Excellent grant management skills, including ability to identify challenges and provide or work with teams to propose possible solutions
· Strong report writing skills
· Good networking, interpersonal, relationship skills and teamwork spirit
· Proficient in computer skills
Values
Commitment to Plan International Kenya’s values
Physical Environment and Demands:
Typically office environment with field visit demands.
Level of Contact with Children:
Low level: Occasional interaction with children
HOW TO APPLY:
If you meet the requirements of the above position, please visit http://plan-international-kenya.org/jobs/to access the full job description and make an online application. The closing date of applications is 6th May 2016. This position is open to Nationals Only.
