FilmAid is an international development and humanitarian communications organization that harnesses the power and influence of media and the arts to respond to emergencies as well as promote social change through dialogue in order to protect the well-being of displaced and vulnerable populations by building stronger, healthier, and more informed communities around the world. Over the past 16 years, FilmAid has served displaced populations and their host communities in Kenya, Tanzania, Macedonia, Afghanistan, US Gulf Coast, Haiti and the Thai/Myanmar border.
FilmAid designs and implements communications initiatives on critical health, protection and environmental issues. FilmAid’s Theory-Of-Change is based on the integration of access, creativity and participation, which drive individual and community change, contributing to positive social impact. Underpinning this approach is collaboration; working together is fundamental to achieving change. FilmAid partners with communities, creators, NGOs, Governments, and the private sector to ensure a collaborative approach to this end.
FilmAid designs and implements communications initiatives on critical health, protection and environmental issues. FilmAid’s Theory-Of-Change is based on the integration of access, creativity and participation, which drive individual and community change, contributing to positive social impact. Underpinning this approach is collaboration; working together is fundamental to achieving change. FilmAid partners with communities, creators, NGOs, Governments, and the private sector to ensure a collaborative approach to this end.
Job Purpose:
To assist the Finance Manager in maintaining sound financial systems, policies and procedures, petty cash management, placing payment requests and inputting data to the system and other day to day operations to ensure appropriate and cost effective use of FilmAid financial resources.
Major Duties and Responsibilities:
Under the direct supervision of the Finance Manager, the incumbent will be responsible for the following duties:-
Assists the Finance Manager in maintaining and implementing effective internal controls and appropriate financial systems, policies and procedures. Disburses cash for expenditures in accordance with approved purchase requests and in coordination with other departments. Receiving and placing payment requests for cash and cheques transactions, ensuring that they have proper documentation, facilitates authorization and approval. Document all financial transactions by ensuring every financial transaction is well supported with appropriate documents, well recorded and files are properly maintained.
Coding and preparing necessary payment and journal vouchers, passing them into Quickbooks upon Finance Manager’s approval and assist the Finance Officers in posting field month returns as necessary.
Prompt filing of vouchers, journals and other relevant procurement and financial supporting documents that track financial transactions to ensure an efficient filing system.
Maintaining the financial records, making payments, maintaining reconciled petty cash and bank accounts and producing basic financial reports as necessary. Other tasks that may be assigned from time to time by the supervisor in the course of the work.
Assists the Finance Manager in maintaining and implementing effective internal controls and appropriate financial systems, policies and procedures. Disburses cash for expenditures in accordance with approved purchase requests and in coordination with other departments. Receiving and placing payment requests for cash and cheques transactions, ensuring that they have proper documentation, facilitates authorization and approval. Document all financial transactions by ensuring every financial transaction is well supported with appropriate documents, well recorded and files are properly maintained.
Coding and preparing necessary payment and journal vouchers, passing them into Quickbooks upon Finance Manager’s approval and assist the Finance Officers in posting field month returns as necessary.
Prompt filing of vouchers, journals and other relevant procurement and financial supporting documents that track financial transactions to ensure an efficient filing system.
Maintaining the financial records, making payments, maintaining reconciled petty cash and bank accounts and producing basic financial reports as necessary. Other tasks that may be assigned from time to time by the supervisor in the course of the work.
Qualifications and Requirements:
Qualification in certified public accounts (CPA) level II or Association of Chartered Certified Accountants (ACCA)
Currently pursuing Degree in Accounting or Finance Diploma in Business Administration, CPA II (sect 3 & 4) or equivalent qualifications At least 2 years of progressively responsible relevant work experience in the field of finance, accounting and/or other related field with cash management experience;
Experience utilizing computers, including word processing, spread sheet and other accounting standard software packages and systems.
Currently pursuing Degree in Accounting or Finance Diploma in Business Administration, CPA II (sect 3 & 4) or equivalent qualifications At least 2 years of progressively responsible relevant work experience in the field of finance, accounting and/or other related field with cash management experience;
Experience utilizing computers, including word processing, spread sheet and other accounting standard software packages and systems.
Competencies:
Excellent communication skills; Computer literate in Microsoft Office (Word and Excel); Good team player and good organizational skills; Accuracy and keen to details Must be proficient in using Quick books accounting software package
HOW TO APPLY:
Interested and qualified persons with the required experience are invited to submit their applications only with detailed Cover Letter describing how your experience, qualifications and competencies make you the right candidate for this position, CV and 3 references to Email address: jobskenya@filmaid.org on or before 10th May, 2016 and clearly indicate on the subject line as ‘Finance Assistant’ and stating your expected remuneration for this role.
Note that applicants who send letters of references, testimonials or any other documents apart from those requested will be automatically disqualified.
Only short-listed candidates will be contacted.
FilmAid is an Equal Opportunity Employer
