He/she will also work closely with other members of the Human Resources Team, contributing to development of a range of initiatives and achievements of HR department objectives.
Typical Responsibilities - Key End Results of Position:
MAIN DUTIES & RESPONSIBILITIES
- To promote and maintain a high standard of professional recruitment practice for all positions by attracting, retaining and motivating staff. Manage the recruitment process and ensure candidates fit the role and organisation culture
- To provide advice and guidance on all aspects of the Human Resources function relating to recruitment and selection matters and associated terms and conditions.
- To work closely with each recruiting Manager to ensure that the recruitment service delivery meets the Organizational needs.
- To provide regular status reports on recruitment and selection activity.
- To deliver recruitment and selection training to managers across the Organisation to keep the material delivered under continuous review ensuring that it remains current and up to date.
- Working with line manager, coordinates a comprehensive orientation programme for all new staff ensuring a sign off on orientation with staff
- Medical and other related Staff Benefits – supports staff access to benefits and maintains up to date records on usage. Ensure HRM is provided with quarterly medical reports for staff
- Together with the HR Team ensure all in staff contract are up to date in consultation with HRM
- Workplace wellness and safety – Ensure the implementation of wellness and safety initiatives and act as a member of health and safety committee and facilitating implementation of Health and wellness strategies.
Learning and Development
- Prioritize learning and development needs so that the right skills are retained within the organization
- Budgeting for projected learning and development needs of the organization
- Ensuring learning and development activities throughout the year are within budget
- Ensuring personal development plans are in place and follow-up on progress
- Encouraging learning and development, mentorship, group and individual training, e-learning and induction.
- Ensure personal development plans are in place and discussed and agreed management and leadership programs within the organization are budgeted for and funded.
- Manage the internship programme
- Support, identify and coordinate specific coaching opportunities for staff
- Produce organizational strategy and plans to meet training and development needs, and manage training delivery, measurement and follow-up as necessary.
- Coordinate e-learning and virtual classroom programs.
Performance Management Coordination and training:
- Organization-wide training on performance management systems and performance management
- Offer guidance on how to write individual development plans to align with strategic plans, giving feedback on the same throughout the performance management cycle, managing bi-annual performance updates, probation, staff confirmation and organization-wide performance calibration.
Rights and Responsibilities - Staff are aware of their contractual rights and responsibilities in delivering their work for Plan in line with the Code of Conduct, Child Protection, Gender and other policies.
- Ensures Plan Kenya policies and Global HR, Code of Conduct, Gender and Child Protection policies are well understood and consistently implemented.
- Ensure staff are kept abreast of revised Hr policies.
Team Strengthening and staff Welfare
- Ensure that all staff understand the dynamics of being an individual within a team, including role clarity and managing role boundaries
- As support function ensure that there is enhanced ability for staff to work together cohesively to achieve a common goal
- Assist line managers in understanding how the team fits in with other teams and with its larger organisational environment
- Ensure staff are Committed , have mutual trust and passion for being part of the larger team
- Ensure that Staff can communicate freely within the organisation without being afraid of intimidated
- Ensure there is healthy team culture where success is celebrated, people are valued
Other duties
- Keep abreast of current developments within the HR function.
- Participate in disciplinary and grievance procedures as appropriate.
- Supporting benefits administrations such as provident fund, staff insurance.
Communications and Working Relationships:
o All Plan staff
o External candidates and job seekers
o Potential candidates
o HR service providers
o Different teams and work units
Knowledge, Skills, and Behaviours Required to Achieve Role’s Objectives:
· At least 5 years proven experience as a HR specialist with Master’s degree in HR related discipline
· Development of best practice HR policies and systems that support the achievement of Plan’s goals.
· Excellent knowledge of training and development, training process and adult learning
· Ability to negotiate, advocate and influence effectively at all levels of the Country Office and outside of line management relationships.
· Training development and facilitation, including team building.
· Strong communication skills, both verbally and in writing.
· Leadership and team management.
· Excellent interpersonal skills with the ability to build strong relationships and networks quickly at every level within the Country Office and outside.
· Listening, coaching and counselling skills.
· Ability to lead and manage change effectively.
Physical Environment and Demands:
- Typical office environment with periodic support visits to Program Units in Kenya.
Level of Contact with Children:
· Low contact: No contact or very low frequency of interaction
HOW TO APPLY:
If you meet the requirements of the above position, please visit http://plan-international-kenya.org/jobs/to access the full job description and make an online application. The closing date of applications is 6th May 2016. This position is open to Nationals Only.
