ROLE PURPOSE:
The position of HR Assistant is responsible for providing quality and efficient HR support to the Somalia/Somaliland Country Office team based in Nairobi and field teams in accordance with SCI policies and practices.
SCOPE OF ROLE:
Reports to: Direct report – HR Coordinator (Nairobi)
Country Dimensions: Save the Children works in all three zones in Somalia with a current staff complement of approximately 350 staff
Staff directly reporting to this post: none
KEY AREAS OF ACCOUNTABILITY:
· Support the HR Coordinator in ensuring correct HR systems, procedures and processes are followed and adhered to by staff
· Be involved in the recruitment and selection process for Candidates and Consultants including processing and placement of advertisements, organizing interviews and preparing interview documents and correspondences.
· Conducting the induction process including the preparation of the induction plan, & preparation of induction packs.
· Updating of the Country Office organogram
· Support in Audit documentation for the Country Office
· Provide support in drafting and preparing HR correspondences and documents.
· Closely monitor staff leave status including (annual leave, sick leave, compassionate leave, paternity/maternity, TOIL and R&R, ensuring regular updating of the leave database and status reports sent out to line managers, track leave in coordination with the HR Coordinator and advice accordingly
· In liaison with the Line Manager, prepare staff turnover /Attrition reports, recruitment trackers, resourcing plans, consolidating training reports and leave liability reports.
· Managing staff files and ensuring all relevant documentation is updated by ensuring that all staff files and records are up to-date. Filing employees’ life cycle documentation right from recruitment including CVs, employee certificates, employees’ bio-data, performance management forms, exit interview, leaver forms etc.
- Support the HR Coordinator in managing the in house staff resilience programme and collaborating with the security team on the duty of care for staff
- Act as a liaison to and provide support to the National staff in the administration of their medical Insurance scheme with Jubilee
- Comply with all relevant Save the Children policies and procedures with respect to child protection, health and safety, security, employment equal opportunities and other relevant policies.
- Perform any other duties as directed by the line manager
- Ensure compliance with and promoting all SCI policies such as Code of Conduct, Child Safeguarding, Whistle blowing, Fraud, and Health and Safety.
COMPETENCIES AND BEHAVIOURS (our Values in Practice)
Applying Technical and Professional Expertise
· Makes decisions based on professional expertise and experience without deferring unnecessarily to others
· Shares knowledge and best practice on technical solutions so that others can make best use of that expertise
· Actively seeks new ways to develop the application of technical and professional standards within the team
Delivering Results
- Delivers timely and appropriate results using available resources
- Takes responsibility for their work and its impact on others
- Plans, prioritises and performs tasks well without needing direct supervision
- Understands the link between their work and the organisation’s objectives
Working effectively with others
- Actively listens to new and different perspectives and experiences of those they work with
- Proactively supports team members and trusts their capabilities
- Demonstrates understanding of their skills and how they complement those of others within diverse teams and groups
- Clarifies their role and responsibilities within the team to maximise impacty
QUALIFICATIONS AND EXPERIENCE
Essential:
- Degree or Diploma in Human Resources
- At least two (2) year’s HR experience in a similar role within a busy context
- Good spoken and written English and Kiswahili
- Good interpersonal and communication skills and the ability to work in a multi-cultural context
- Ability to plan and priorities work
- High level of confidentiality and integrity
- A good understanding of HR operations
- Knowledge of current local employment legislation
- Computer literate.
CHILD SAFEGUARING POLICY:
Any employee, consultant, contractor or the supplier undertaking an activity on behalf of SCI must sign the Child Safeguarding - Declaration of Acceptance Form] and comply with the SCI’s Child Safeguarding Policy which is a statement of SCI’s commitment to preventing abuse and protecting children with whom it comes into contact.
This extends not only to children with whom SCI and its partners work directly, but also includes children whom staff are responsible for. SCI believes that the situation of children must be improved through the promotion of their rights supported and demonstrated by all members of staff. Save the Children International's Code of Conduct sets out the standards which all staff members must adhere to.
HOW TO APPLY:
Application procedures:
Interested candidates are required to submit a CV and mandatory cover letter quoting the Job Title and Vacancy Announcement No. SCI/SOM/08/16 on the subject line. The file name of the CV and attachments must be the applicants name and sent to Somalia.vacancies@savethechildren.org. For more information please visit www.somaliangoconsortium.org. Applications close on 30th April 2016
