The RVI Programme Officer will provide administrative and logistical support to the Institute’s training and education programmes in eastern and central Africa, and elsewhere. These programmes include annual week-long in-country training courses, as well as bespoke short-courses that take place throughout the year. This is a high-pressure job, especially during the annual course season, requiring a person who is well organized, a good communicator and able to take initiative. The role is suited to a candidate interested in pursuing a career in event management and/or conference production.
GENERAL Title of post
Programme Officer – Education
Employment type
Full-time
Duration
One year contract with likelihood of permanent contract thereafter
Start date
Immediate
Location
Nairobi with travel between RVI offices and in eastern and central Africa
Salary
KES 960,000
Other provisions
28 days annual paid leave, public holidays, training allowance, staff canteen; flexible working arrangements are possible.
Application deadline
29 April 2016
REQUIREMENTS
Essential qualifications, skills and experience
• University degree in relevant area.
• Experience handling administrative and finance duties in a similar role and organisational context,
particularly event planning.
• Excellent organisation, time management skills and attention to detail.
• Advanced written and oral communication skills in English and KiSwahili.
• Readiness to work under pressure and to deadline, occasionally beyond normal office hours and
with regular periods of travel.
• Experience handling administrative and finance duties in a similar role and organisational context,
particularly event planning.
• Excellent organisation, time management skills and attention to detail.
• Advanced written and oral communication skills in English and KiSwahili.
• Readiness to work under pressure and to deadline, occasionally beyond normal office hours and
with regular periods of travel.
Desirable qualifications, skills and experience
• Fluency in French.
• Experience or established interest in eastern and central Africa.
• Knowledge of marketing and social media.
• Experience or established interest in eastern and central Africa.
• Knowledge of marketing and social media.
DUTIES
Course administration
• Correspond by email and phone with course participants and consultants.
• Prepare and file all documentation related to the courses.
• Take minutes of meetings and prepare regular progress reports.
• Assist in drafting of contracts.
• Coordinate the production of background papers.
• Coordinate the translation of documentation.
• Prepare and file all documentation related to the courses.
• Take minutes of meetings and prepare regular progress reports.
• Assist in drafting of contracts.
• Coordinate the production of background papers.
• Coordinate the translation of documentation.
Course logistics
• Coordinate visas, flights, taxis and travel plans for RVI staff, consultants and participants.
• Book and manage external service providers.
• Ensure up to date contact information for emergency services and other key contacts.
• Ensure all equipment and stationary necessary for the course is functional.
• Provide pre-, on- and post- course administrative and logistical support.
• Book and manage external service providers.
• Ensure up to date contact information for emergency services and other key contacts.
• Ensure all equipment and stationary necessary for the course is functional.
• Provide pre-, on- and post- course administrative and logistical support.
Information and communications
• Regularly compile course information for monthly mail-outs and updates for website.
• Contribute to marketing and social media campaign.
• Supervise the timely production of the course prospectus, and other marketing materials.
• Update database software with participant and consultant information.
• Contribute to marketing and social media campaign.
• Supervise the timely production of the course prospectus, and other marketing materials.
• Update database software with participant and consultant information.
Finance
• Assist in preparing budgets as required.
• Assist in monitoring expenditure.
• Administer course related expenditure.
• Assist in monitoring expenditure.
• Administer course related expenditure.
Reporting and management lines
The Programme Officer will undertake this role with support from administrative staff in RVI offices in London, Nairobi, Hargeysa and Juba. The Programme Officer will report to the RVI Education Manager in London.
Modification to duties
These are the normal duties which the RVI requires from you at the date of your appointment. However, it may be necessary for changes to be made to this job description in accordance with the needs of the job and the organization. Existing duties may be changed and new duties may be added. Any changes will be made after consultation with you.
HOW TO APPLY:
Application forms can be found on the RVI website. All submissions require a CV and a cover letter including two references. The deadline for applications is 29 April 2016. For further information seewww.riftvalley.net or write to recruitment@riftvalley.net. Only candidates who are nationals of countries in eastern Africa and central Africa (the region where RVI operates), and who have legal residency in Kenya or the right to work in Kenya, are encouraged to apply.
