Job title: Country HR & Admin Officer
Job Type: Full time, 1 year fixed term contract, renewable
Location: Hargeisa
Category: Admin and HR
Background: FCA Finland (FCA) is Finland’s biggest development co-operation organization and the second biggest organization working in humanitarian aid.
FCA works in more than 20 countries. The organization is committed to building a better world where responsibility is carried jointly, everyone has sufficient income, and everyone’s rights are respected.
FCA has been working in Somaliland, Puntland and South Central Somalia since 2008 mainly supporting and empowering local peace efforts and initiatives and facilitating the return of Somali IDPs and returnees to their areas of origin.
Job Summary: Under the guidance of the Area Manager and the supervision of the Finance Manager
Essential Duties and Responsibilities
HR:
Prepare monthly payroll and collect timesheets for local staff
Assist Area Manger and PMs in the management of all employee related issues and recruitment of new national staff.
In cooperation with Area Manager, Project Managers and Finance Managers ensure proper documentation for monthly payment of local salaries for Country office
Manage national employee HR files including: employee contracts (and support docs like ID, CV, FCA policies signed, recruitment process, appraisals, etc…) holiday schedules and monthly reports, timesheets and disciplinary processes
Routine communication with the government regarding issues such as work permits, social items, insurance, etc…
In cooperation with Logistics prepare visas and any other necessary documentation for local and international staff within Somaliland and Puntland
Performs any other duties that might be deemed necessary
Admin:
Process and make payments and ensure that proper authorization is obtained for all disbursement and proper financial documents are used
In cooperation with Area Manager, Project Managers and Finance Managers ensure proper documentation for monthly payment of bills, contracts, tent, etc…In cooperation with Finance Manager, undertake monthly closing procedures including reconciliation of bank and staff impress
Manage the daily/weekly/monthly reconciliation of cash
Review and compute travel claims, impress accounts, verify authenticity of the supporting documents provided
Assist with facilitation of internal and external audit procedures as/when required
Record accounting transaction including coding of payment vouchers before making payment
data entry on QB
In close collaboration with Finance Manager, provide and check accounting records and financial statements to assess accuracy, completeness and conformance to reporting and procedural standards and report discrepancies to finance manager
In cooperation with Finance Manager, undertake monthly closing procedures including reconciliation of bank and staff impress
In cooperation with the Finance Manager, maintain an efficient, proper and transparent financial filing system of all documents relating to finance
Partners:
assist the Finance Manager in monitoring partners expenses and documentation within Somalia / Somaliland / Puntland
Mandatory Requirements:
Fluent in English written and spoken
Minimum of two (2) full year in NGO financial/administration management at field level
Understanding of NGO principles and practices
Diplomacy and communication skill
Qualifications
Degree in Accounting, Administration or Finance
Experience with logistics valorised
Experience in Human Resources Management welcomed
Experience in staff training and capacity building
Donor/contract management experience (must incl. OFDA & ECHO) and policy knowledge
Experience in Quickbooks accounting system.
Application
Please submit cover letter, CV and three references and salary requirement in USD to samia.shehab@kua.fi by September 28th, 13:00 pm local time.
In the object of the mail state Ref- HR & ADMIN OFFICER
Only those whose applications are being considered will be contacted.
